City Council Meetings

CITY COUNCIL REGULAR MEETING TUESDAY, JULY 23, 2019 1. The meeting was called to order at 7:30 p.m., and was opened with the Pledge of Allegiance. Councilmembers present were Mayor Karen Sheek, Mayor Pro-tem Orly Lucero, Sue Betts, Mike Lavey, and Gary Noyes. Councilmembers Ty Keel and Jill Carlson were absent. Staff members present were Management Intern Peyton Heitzman, Recreation Facility Supervisor Joye McHenry, Associate Planner Neva Connolly, Deputy City Clerk Sara Coffey, City Attorney Mike Green, and City Manager John Dougherty. There were six people present in the audience. 2. The Consent Agenda items acted upon by Council were as follows: a. Approval of the Worksession and Regular Meeting Minutes of July 9, 2019. b. Approval of the payment of the Expenditure Vouchers of July 23, 2019. c. Approval of a renewal Tavern Liquor License and an Outdoor Dining Agreement with Blondies Trophy room LLC, DBA Blondies Trophy Room, located at 45 East Main Street, Cortez. d. Approval of a renewal Liquor Store License for Seven Eighteen Cortez Inc., DBA Liquid Assets, located at 718 East Main Street, Cortez. e. Approval of a Special Event Permit for the Chamber of Commerce to host ‘Business After Hours’ on Thursday, August 8, 2019, at the Cortez Adult Ed Center, located at 10 West Main Street, Cortez. f. Approval of a Special Event Permit for Renew Inc. to host a ‘First Friday’ event on August 2, 2019, at Buffalo Bob’s Trading Company, located at 90 North Mildred, Cortez. g. Approval of a Special Event Permit for Cortez Retail Enhancement Association to sponsor the CML Fall District Meeting Social Hour on September 25, 2019, at Cortez City Hall, located at 123 Roger Smith Avenue, Cortez. Mayor Pro-tem Lucero moved that Council approve the Consent Agenda with the additional expenditures of $145,680.32. Councilmember Noyes seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes absent absent Yes Yes Yes Yes 3. PRESENTATIONS – None. 4. CITIZEN PARTICIPATION – None. CITY COUNCIL REGULAR MEETING JULY 23, 2019 PAGE 2 5. PUBLIC HEARINGS – None. 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Resolution No. 19, Series 2019. Associate Planner Connolly stated that Resolution No. 19, Series 2019, approves the Amended Plat of Lot 12 and Open Space Tract of the Golf Course Estates Subdivision. She stated that Chris Aiken, property owner of Lot 12, and the Golf Course Estates Home Owners Association, property owner of the open space tract have applied to amend the northern property line to keep the landscaping wholly on the open space tract which would increase the size of Lot 12 by one-square foot. She stated that the open space has been landscaped with a subdivision sign, trees and shrubs, and gravel. She stated that both parties are in agreement to the amendment and no easements would be affected by the change. She noted that one of the conditions of approval is that the property owners Chris Aiken and the Golf Course Estates Home Owners Association shall provide deeds for the conveyance of property to be recorded with the amended plat. Councilmember Lavey moved that Council approve the Amended Plat of Lot 12 and Open Space Tract of the Golf Course Estates Subdivision, as submitted by Chris Aiken, with three conditions. Mayor Pro-tem Lucero seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes absent absent Yes Yes Yes Yes b. 2019 Cortez Recreation Center Parking Lot Replacement Bid. Recreation Facility Supervisor McHenry stated that the Recreation Center is in need of removal and replacement of asphalt of the Recreation Center parking lot which consists of approximately 8,828 SY of excavation and paving, and 3,000 tons of aggregate base material installation. She stated that bids were received from three companies and PAP, LLC from Durango, was the low bidder at $334,269 for Option 1 (pave the entire parking lot) and $183,241 for Option 2 (pave only the western half of the lot). She stated that staff recommends that Council approve Option 1 and noted that the parking lot is 16 years old. She noted that they would like to have a slurry seal in two years and try to do a chip seal every five years to try and maintain the parking lot better. Discussion was held on the issues with the current parking lot. Councilmember Betts moved that the 2019 Cortez Recreation Center Parking Lot Replacement Bid be awarded to PAP, LLC at the bid amount of $334,269 for Option 1. Mayor Pro-tem Lucero seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes absent absent Yes Yes No Yes c. Purchase of Art Work for Municipal Courtroom. City Manager Dougherty stated that artist Karen Kristen had loaned a piece of art work that currently hangs in the Municipal Courtroom and she has asked that the City purchase the art work or she would be removing it. He stated that the CITY COUNCIL REGULAR MEETING JULY 23, 2019 PAGE 3 original price was $9,000; however, Ms. Kristen has reduced the price to $6,750, but has said the price was negotiable. Councilmember Noyes moved that Council not purchase the art work that is hanging in the Municipal Courtroom; however, the piece could be donated as a tax write-off. Mayor Pro-tem Lucero seconded the motion, and the vote was as follows: Betts Carlson Keel Lavey Lucero Noyes Sheek Yes absent absent Yes Yes Yes Yes 8. DRAFT ORDINANCES/RESOLUTIONS – None. 9. OTHER ITEMS OF BUSINESS – None. 10. ADDITIONAL CITIZEN PARTICIPATION – None. 11. CITY ATTORNEY’S REPORT – None. 12. CITY MANAGER’S REPORT a. Loss of Family Member. City Manager Dougherty noted that City Clerk Smith is absent from the meeting as her step-mother had passed away and she is taking care of the funeral arrangements. 13. CITY COUNCIL COMMITTEE REPORTS a. Mayor’s Report on Workshop. Mayor Sheek stated that during Council worksession discussion was held on a request for funding from the Cortez Public Art Committee budget and Allo Communications made a presentation on broadband possibilities. She stated that discussion was held on the Montezuma Park band shell that has been proposed by Cortez Retail Enhancement Association (CREA) and Council decided to have Public Works review the project to see if the band shell could be constructed within the amount that would be donated ($35,000). Discussion was also held on the purchase of the art piece that is hanging in the Municipal Courtroom. b. Cortez Cultural Center Meeting. Councilmember Lavey stated that he attended the Cortez Cultural Center meeting on Tuesday, July 23, 2019, and discussion included the success of the Birding Festival and it was noted that the native dances will continue until August 17, 2019. He spoke of upcoming events over the month of August including Sam Sandoval, one of the remaining Code Talkers who will be speaking on August 14, 2019. c. Parks, Recreation, and Forestry Advisory Board Meeting. Councilmember Lavey stated that he attended the Parks, Recreation, and Forestry Advisory Board meeting on July 17, 2019, at the Cortez Dog Park. He stated that a tour was given on the work that has been done at the dog park with the separation of the area for big and little dogs. He stated that an update was given on the development of the South Neighborhood Park and a pickleball tournament has been scheduled in Cortez on September 14, 2019. CITY COUNCIL REGULAR MEETING JULY 23, 2019 PAGE 4 The regular meeting was adjourned at 7:50 p.m. ________________________________ Karen W. Sheek, Mayor ATTEST: ___________________________ Sara Coffey, Deputy City Clerk