Board of Trustees Town Board Meeting

Town of Cortland Board of Trustees Town Board Meeting Town Hall, 59 S. Somonauk Road Cortland, IL 60112 September 22, 2025 MINUTES CALL TO ORDER/ PLEDGE OF ALLEGIANCE / ROLL CALL Mayor Pietrowski called the regular meeting of the Board of Trustees to order at 7:00 p.m. The Pledge of Allegiance was recited and roll was called showing as present Trustees Stone, Fioretto, Haier, Olson and Siewierski. Show as absent was Trustee Corson. Quorum was present. Also present were Public Works Director Joel Summerhill, Engineer/Zoning Administrator Brandy Williams, Police Chief Lin Dargis, Town Clerk Cheryl Aldis, and Attorney Kevin Buick. APPROVAL OF AGENDA Trustee Stone moved to approve the agenda as presented, seconded by Trustee Siewierski. Unanimous voice vote carried the motion. PUBLIC WISHING TO SPEAK There was no one wishing to speak. CONSENT AGENDA 1. Approve Town Board Minutes of August 25 and September 8, 2025, Approve Expenditure Reports of July 2025, Accept Treasurer's Report of July 2025; and Approve Executive Session meeting minutes of June 23, 2025, as read prior to the meeting. Clerk Aldis read the consent agenda into the record; Approve Town Board Minutes of August 25 and September 8, 2025, Approve Expenditure Reports of July 2025, Accept Treasurer's Report of July 2025 . Trustee Stone moved to approve the consent agenda as read, seconded by Trustee Siewierski. Roll call vote: Yea: Trustees Stone, Siewierski, Fioretto, Olson, Haier Nay: None Absent: Trustee Corson Motion carried The Executive Session meeting minutes of June 23, 2025, were not approved at this meeting . NEW BUSINESS FOR DISCUSSION AND POSSIBLE ACTION 2. DeKalb County Enterprise Zone Amendment #5 Andrea Van Drew Consider a motion to approve an Ordinance Authorizing Boundary Modifications to the Area Known as the DeKalb County Enterprise Zone, Amendment 5, Southeast DeKalb Industrial Expansion (The addition of these seven parcels into the enterprise zone will further incentivize and support continued development in the region.) Approved: October 27 2025 Page 1 of 4 Town Board Minutes September 22, 2025 Trustee Stone moved to Approve an Ordinance Authorizing Boundary Modifications to the Area Known as the DeKalb County Enterprise Zone, Amendment 5, Southeast DeKalb Industrial Expansion, seconded by Trustee Haier. Discussion: Trustee Fioretto asked if this approval takes away land for future development from any other community. The response was no. Roll call vote: Yea: Trustees Stone, Siewierski, Fioretto, Olson, Haier Nay: None Absent: Trustee Corson Motion carried Ord No. 2025-04 3. Consider a motion to approve Illinois Valley Document Destruction Contract (Approval of this contract will allow the proper destruction of permitted town records and provide an opportunity for a community shred event. This would be expensed from line 01- 6000-351.) • Trustee Siewierski moved to Approve a contract with Illinois Valley Document Destruction, seconded by Trustee Fioretto. Discussion: Mayor Pietrowski reported that this community shred would take place on Saturday, October 25th. Information regarding hours would be posted. Police will be checking ID's as it must be a Cortland resident or business that participates. Roll call vote: Yea: Trustees Stone, Siewierski, Fioretto, Olson, Haier Nay: None Absent Trustee Corson Motion carried C 2025-14 4. Consider a motion to approve a Memorandum of Understanding between County, Cities, Towns and Villages in the County of DeKalb, State of Illinois replacing the prior MOU of 2023 (This MOU creates an Emergency Services and Disaster Agency [ESDAJ agreement.) Trustee Olson moved to Approve a Memorandum of Understanding between County, Cities, Towns and Villages in the County of DeKalb, State of Illinois replacing the prior MOU of 2023, seconded by Trustee Haier. Roll call vote: Yea: Trustees Stone, Siewierski, Fioretto, Olson, Haier Nay: None Absent: Trustee Corson Motion carried A 2025-05 5. Consider a motion to approve an Ordinance Amending Title 1, "Administration," Chapter 8, "Fees for Permits and Services." Section 1-8-4 "Mowing Private Property" of the Cortland Town Code (This ordinance, if approved, changes the hourly rate from $125 to $200.) Trustee Siewierski moved to Approve an Ordinance Amending Title 1, "Administration," Chapter 8, "Fees for Permits and Services." Section 1-8-4 "Mowing Private Property" of the Cortland Town Code, seconded by Trustee Fioretto. Roll call vote: Yea: Trustees Stone, Siewierski, Fioretto, Olson, Haier Nay: None Absent Trustee Corson Motion carried Ord No 2025-05 Approved: October 27 2025 Page 2 of 4 Town Board Minutes September 22, 2025 6. Consider a motion to approve a Resolution Authorizing the Destruction of Audio Recording of Closed Session Minutes (This would approve the destruction of January 22, 2024.) Trustee Siewierski moved to Approve a Resolution Authorizing the Destruction of Audio Recording of Closed Session Minutes (This would approve the destruction of January 22, 2024.), seconded by Trustee Stone. Roll call vote: Yea: Trustees Stone, Siewierski, Fioretto, Olson, Haier Nay: None Absent: Trustee Stone Motion carried Res No 2025-03 UNFINISHED BUSINESS FOR DISCUSSION AND POSSIBLE ACTION There was no unfinished business. PARKS ADVISORY COMMITTEE REPORT Trustee Fioretto reported the committee is working with KS Displays to mock up a sign for the proposed Legacy Park - Honoring Bill Abbott. They have discussed changing the design of all park signs and or getting costs for the four new park signs that match existing. Discussion of tree types for planting to replace dead, removed, or never had a tree in specific parks. DEPARTMENT HEAD REPORTS 7. Public Works, Police, and Permits of August 2025 It was questioned when leaf pick up may begin. Director Summerhill stated it would not begin until after the fall parade. He has scheduled branch and limb pick up to begin Monday, October 6 and end Thursday, October 9. Branches and limbs need to be placed at the curb (at the street line, if no curb) cut end toward the street. No other landscape material will be picked up. COMMENTS There were no comments. MAYOR'S REPORT 8. Fall Parade Sunday, October 12 Trunk or Treat Saturday, October 18, 2-4 p.m. Cancel Board Meeting for Tuesday, October 14 Mayor Pietrowski reported that the proposed ordinance allowing chickens has been amended based on comments from the previous meeting. More language is needed. The Planning Commission will host a public hearing to review the merits of adding 'coops' as an accessory structure in the zoning code. The Board will receive a recommendation for an action to be taken. Mayor Pietrowski reported that the welcome signs are ready, however, permissions for placement need to be acquired in proper locations. This is a work in progress. Events: Fall parade is Sunday, October 12 - the parade steps off at 12:30. After the parade, the traditional Lions Club hotdog lunch for participants will be provided. New Approved: October 27 2025 Page 3 of 4 Town Board Minutes September 22, 2025 this year is music in the park from 1-4. Trunk or Treat will be held Saturday, October 18, 2-4 p.m. at Cortland Community Park There has been signage requested at S West Street at Maple Avenue to slow vehicles. It was determined by the police department there would be no warrant for that signage at this time. The area will continue to be monitored . In discussing S West Street, Director Summerhill stated that the north portion of S West Street between Maple and Chestnut Avenues will be under construction for water connections. No dates were provided at this time. Mayor Pietrowski noted the cancellation of the Tuesday, October 14 Town Board meeting. The next meeting will be on Monday, October 27. ADJOURNMENT Trustee Siewierski moved to adjourn, seconded by Trustee Stone. Unanimous voice vote carried the motion. The meeting adjourned at 7:40 p.m. Respectfully submitted, ( ~_J.' - - ~ ~ ~~· Cheryl Aldis Town Clerk Approved : October 27 2025 Page 4 of 4