Police Commission
Regular MeetingCortland, NY · September 28, 2023
Minutes
POLICE COMMISSION MINUTES
September 28, 2023
PRESENT: Chairman Jim Sponaugle, Commissioner Trish Hansen, Commissioner Michael
Whitlock, Chief Paul Sandy, Deputy Chief David Guerrera and Tracey Hatfield. Commissioner
Liz Starr and Commissioner Cheryl Michales were excused. Also present, Kevin Smith from
the Cortland Voice.
CALL TO ORDER
The regular meeting of the Police Commission was held on Thursday, September 28, 2023 in the
Main Conference Room at the Chamber of Commerce. Chairman Sponaugle called the meeting
to order at 9:01 a.m.
A. MINUTES – On the motion of Comm. Whitlock, second by Comm. Hansen the Commission
approved the minutes of the August meeting.
B. BILLS –The Commission reviewed the August bills totaling $39,712.67 and were approved
on the motion of Comm. Hansen, second by Comm. Sponaugle.
C. REPORTS –The August reports as approved on the motion of Comm. Whitlock second by
Comm. Hansen were highlighted as follows:
1. Invoice list for month – Brief discussion of parking fees vs. impound towing; prisoner
food and the price of fuel.
2. Year-To-Date Budget – Brief discussion of vehicles and the Buildings and Grounds budget
line.
3. Training Report –Brief discussion of the process of updating the training report.
4. Vehicle Maintenance – No mileage/gas consumption on the report this month. The school
has new software and they are having trouble pulling the report we need for the monthly
fuel usage. Will update the report as soon as the school sends the bill. Car 20 needed body
work and Car 25 needed a new battery this month.
5. Overtime/Sick Time Comparison –Sick time is up a little. We had 2 people out with
Covid in August/September. We also had an officer take some Family Leave time due to
a new baby being born.
6. Overtime Breakdown– Overtime is down compared to last year. No major events coming
up.
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7. Other Activities Report –Domestic/Mental health calls still going down overall, even
though mental health jumped significantly in August.
8. Animal Report –Slight dip in number of calls in August. Still working on hiring a part-
time dog control officer. The new kennel has been set up at the Armory for temporary
housing before transporting them to Country Acres.
9. Detective Bureau Cases –High volume of fraud cases right now. Brief discussion of
Fentanyl.
10. Officers Injury Report – One injury this month.
11. Officers Activities Report – Brief discussion of the number of calls and training activity.
12. Parking Ticket Report – Slightly up from last year.
13. Bike Patrol Report –88 hours logged on the bikes this month.
14. Arrest Breakdown –Arrests down again this month.
OLD BUSINESS
A. CIVIL SERVICE EXAMS
Trying to get names of people of passed the PT exam from Civil Service so we can start
canvassing the list
We need to hire 5 to fill current vacancies
We have two possible retirements in the Spring
B. DIGITAL PARKING UPDATE
There are still some bugs that need to be worked out
Permitting is going well
C. UP-FITTING TRU VAN
We are close to sending it out to get the lights and sirens, then it will go to get benches,
grab bars and running boards
Part of the DEA money we received will go to the Up-fit
D. VEHICLE AUCTION/SALE
We applied for titles for three vehicles and one motorcycle. We are months out due to
staffing levels at the Title Bureau.
We currently have one old police vehicle listed on Auctions International
We have five impound vehicles going for scrap
All proceeds will go to the vehicle lines in our budget
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NEW BUSINESS
A. BODY CAM GRANT
We were awarded the Grant
The cost of the Body Cams is significantly higher than the amount of the grant
Some of the drug forfeiture money may be able to cover some of the costs
B. BUDGET 2024
First draft has been submitted
We are still working on some of the lines
C. LOCKERS
More coming in the next week or so
We are adding a couple extra
Would like to do something about the floors and benches next
D. PERSONNEL ISSUE UPDATE
Nothing to discuss
OTHER BUSINESS
A. COMMENDATION, APPRECIATION, and CORRESPONDENCE REPORT – Coffee
with a Cop is scheduled for October 4 from 9-11 at BRU 64. This is National Coffee with a
Cop Day.
B. COMMISSIONER COMMENTS – Nothing to add.
ADJOURNMENT
With no further business to discuss, the meeting was adjourned at 10:06 a.m. on the motion of
Comm. Hansen, second by Comm. Whitlock.
Respectfully submitted,
Tracey Hatfield
Confidential Secretary
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Agenda
655 Blacklick St.
City of Groveport Groveport, OH 43125
614.830.2052
www.groveport.org
Meeting Agenda
.
City Council
Mayor Lance Westcamp
Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary,
Becky Hutson, Scott Lockett & Jack Rupp
Monday, March 24, 2025 6:30 PM Council Chambers
I. Call to Order
II. Moment of Silence
III. Pledge of Allegiance
IV. Roll Call
V. Approval of Minutes
#059-2025 March 10, 2025 City Council Meeting Minutes
Attachments: 2025.03.10 City Council Meeting Minutes.pdf
VI. Business of Guests
VII. Ordinances and Resolutions
A. 3rd Readings
Ord. 2025-005 AN ORDINANCE AMENDING PART ONE - ADMINISTRATIVE
CODE, CHAPTER 143, EMPLOYEES GENERALLY OF THE
CODIFIED ORDINANCES OF THE CITY OF GROVEPORT,
OHIO
Sponsors: Rupp
Attachments: Ord. 2025-005 Exhibit A.pdf
Legislative History
2/24/25 City Council amend
2/24/25 City Council referred to the Committee of the Whole
3/10/25 City Council read by title
3/17/25 Committee of the Whole recommend approval to the City Council
Page 1 Printed on 3/21/2025
City Council Meeting Agenda March 24, 2025
B. 2nd Readings
Ord. 2025-014 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO
ENTER INTO A CONTRACT FOR PROFESSIONAL
CONSTRUCTION MANAGEMENT, INSPECTION, AND
MATERIAL TESTING SERVICES FOR THE PORT ROAD
RECONSTRUCTION PROJECT, WAIVING COMPETITIVE
BIDDING PURSUANT TO GROVEPORT CITY CHARTER
SECTIONS 9.02(B), 7.03 AND THE DECLARATION OF AN
EMERGENCY
Sponsors: Cleary
Legislative History
3/10/25 City Council referred to the Committee of the Whole
3/17/25 Committee of the Whole recommend approval to the City Council
Ord. 2025-015 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO
ENTER INTO A CONTRACT FOR PROFESSIONAL
CONSTRUCTION MANAGEMENT, INSPECTION, AND
MATERIAL TESTING SERVICES FOR THE 2024 STREET
MAINTENANCE PROGRAM AND DIRECTOR'S BOULEVARD
STREET RECONSTRUCTION PROJECT, WAIVING
COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY
CHARTER SECTIONS 9.02(B), 7.03 AND THE DECLARATION
OF AN EMERGENCY
Sponsors: Hutson
Legislative History
3/10/25 City Council referred to the Committee of the Whole
3/17/25 Committee of the Whole recommend approval to the City Council
Page 2 Printed on 3/21/2025
City Council Meeting Agenda March 24, 2025
C. 1st Readings
Ord. 2025-016 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO
PURCHASE A FORD F600 CAB AND CHASSIS UNDER THE
FRANKLIN COUNTY BOARD OF COMMISSIONERS
COOPERATIVE CONTRACT, A WESTERN PLOW UNDER THE
SOURCEWELL COOPERATIVE PURCHASE PROGRAM, AND
AN ACE TRUCK DUMP BODY AND RELATED EQUIPMENT
THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO
GROVEPORT CITY CHARTER SECTION 9.02(B) AND THE
DECLARATION OF AN EMERGENCY
Sponsors: Lockett
VIII. Reports
A. Mayor - Lance Westcamp
B. Administrator - BJ King
C. Chief of Police
D. Director of Finance - Jason Carr
E. Director of Law - Kevin Shannon
F. Development Director - Michael Loges
G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson,
Scott Lockett and Jack Rupp
H. Clerk of Council - Mindy Kay
I. Standing Committees
IX. Other Business
X. Adjournment
Page 3 Printed on 3/21/2025
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