Wastewater Treatment Board

CITY OF CORTLAND WASTEWATER TREATMENT FACILITY Meeting Minutes Members: Da te : 12 /1 9/1 6 Ti me : 5 :30 p m Chairman John Troy – Present C on fe r en ce R o om , C or t la nd Wa st e wa t e r Vice Chair William Starr – Present Commissioner Todd Morris – Absent Commissioner Diann Potter – Present Village of McGraw Mayor Allan Stauber – Present Bruce Adams, Supt. of Wastewater – Present Meeting called to order at 5:36 p.m. Minutes from November 28, 2016, meeting for approval. Motion to approve the minutes from November 28, 2016, meeting by Bill Starr. Seconded by Diann Potter. UNANIMOUS Plant Manager’s Report: Plant Managers Report for December 19, 2016 (as written by Supt. Adams) Administration– DEC has awarded the City a $152,000 grant towards its vermicycling project. This is not enough money to complete the project. We will have to find additional sources of funding. DEC has sent the second reimbursement on our WQIP phosphorus project. Common Council will vote to recognize and appropriate $117,266.38 at the 12/20/16 meeting. I have been discussing what will be needed to complete the project with City administration. We currently believe we're going to need an additional $1.47M to complete the work currently in progress. We will also need another $2.2M to complete the new digester. The administration is committed to completing the project, it's only a matter of determining how best to arrange the funding. Operations– New operator trainee Joe McMahon is so far fitting in well and has begun learning the plant and the process. The treatment process continues to run smoothly and we are meeting all permit requirements. The South digester is complete and online. Work has begun on the North digester. Sludge has been pumped out and cover removal has begun. Maintenance– The PAC project is ready for use. We will start trialing a product from Holland Chemical Company in January for about two months. Then we will try the Slack product for the next two months, after which we will choose one based on effectiveness and cost. Bruce Adams Superintendent of Wastewater WWAB Minutes 19 December 2016 Page 2 of 4 Motion to approve the Plant Manager’s Report by Diann Potter. Seconded by Bill Starr. UNANIMOUS Finance: Financial statements and abstracts dated 11/30/16, and 12/16/16, were submitted for approval. Motion to approve financial statements and abstracts by Bill Starr. Seconded by Diann Potter. UNANIMOUS Sewer Grievance: A sewer grievance application was received from GFI Properties, LLC, on 12/06/16, for property located at 64 Elm Street, 2nd Fl., City of Cortland. Mrs. VanDine, property owner, is requesting a reversal of a late fee of $3.12, charged to her account on her October sewer billing. Mrs. VanDine had been granted a credit on her late fee previously by the board on 10/24/16, for her 2nd quarter billing; however, she states that this triggered another late fee. The board reviewed Mrs. VanDine's (GFI Properties, LLC), grievance and a motion was made by Bill Starr to grant the credit of $3.12, on her sewer charge. Motion to approve a credit of $3.12, by Bill Starr. Seconded by Diann Potter. UNANIMOUS 2017 WWAB Meeting Schedule: The 2017 WWAB meeting schedule was submitted to the board for approval. Motion to approve the meeting schedule by Bill Starr. Seconded by Diann Potter. UNANIMOUS New Business: No new business Old Business: No old business Executive Session: Bruce Adams requested to go to an executive session. Motion for an executive session by Diann Potter. Seconded by Bill Starr. UNANIMOUS Motion to return from executive session by Bill Starr. Seconded by Diann Potter. UNANIMOUS WWAB Minutes 19 December 2016 Page 3 of 4 John Troy requested that the election of Chairman and Vice Chairman be placed on the agenda for the January 2017 WWAB meeting. Margie Becker will add this to the January 23, 2017, agenda. Motion to Adjourn at 5:56 p.m. by Diann Potter. Seconded by Bill Starr. UNANIMOUS Respectfully submitted by: City of Cortland WWTF WWAB Minutes 19 December 2016 Page 4 of 4