REGULAR COUNCIL MEETING

MEETING MINUTES FOR REGULAR COUNCIL MEETING Fire Hall - 111 D Street May 21, 2025 at 7:00 PM FLAG SALUTE - PLEDGE OF ALLEGIANCE CALL TO ORDER - ROLL CALL Mayor Springer calls the meeting to order; Clerk Barr takes Roll Call. PRESENT: Councilmember Kim Skinner, Councilmember Jeremy Winn, Councilmember Mark Collett, Councilmember Sue Darcy. Motion by Councilmember Collett to excuse Councilmember Spargo’s absence, seconded by Councilmember Skinner. Motion carried. APPROVAL OF AGENDA Councilmember Skinner motioned to approve the agenda; Councilmember Darcy seconded. Motion passed unanimously. CONSENT AGENDA Councilmember Collett motioned to approve the consent agenda; Councilmember Darcy seconded. Motion passed unanimously. COUNCIL COMMENTS Councilmember Winn speaks on the potential updates to Ordinances talked about at the previous meeting. These are still being worked on, planning to take examples of what other cities are doing and draft things up. He will have more updates at the next council meeting. COMMITTEE REPORTS Auditing – Councilmember Darcy and Councilmember Skinner reviewed vouchers. Finance – No report. Page 1 of 4  Parks – Councilmember Winn states no meeting and no report. Public Safety – Councilmember Collett states no meeting and no report. Public Works – Councilmember Darcy states they had a meeting, and we have received applications for current open position. Senior Public Works employee Tom Distler will be retiring at the end of June. There are a few projects coming up in July, fire hydrant flushing, and replacement of diaphragm at pump house. GHC will be working on our backhoe and street sweeper as needed. Mayor Springer adds 5 applicants will be interviewed tomorrow for the open PW position. Further discussion regarding equipment helps from the college. CITY OFFICIAL REPORTS Clerk/Treasurer – Clerk Barr reported we have settled into the new Municipal Building. She also reported that during the State Audit she had provided information to the State that resulted in a finding regarding internal controls over utility billing. New information has been presented to the city notifying us that there was a secondary dormant account where this customer was billed appropriately for water services and those were paid. She has notified the State auditor of this new information and according to the standard procedure of the auditors this will be reviewed in the next audit report. Police Chief Report – Chief Layman begins with thanks to our Volunteer Fire Department for helping the police department get moved into the new municipal building, Phil especially. Special thanks to Clerk Grove’s husband Jeremy for his construction expertise. Lastly, he thanked Home Depot for their donation of a fridge and freezer for the evidence room. Commander Timmons gives updates on calls they’ve responded to. Fire Chief Report – Chief Falley is out on leave, Jacob Coker reports we had 3 EMT’s complete the GH EMT course, will soon have 3 new EMT’s. All 3 new firefighters have graduated from the Grays Harbor Regional Fire Academy, and the new ambulance was put into service last week. Thank you to the citizens and council members for approving the purchase of that. Building Inspector – Bill Sidor reports building permits have slowed down. Invoices have been sent to the school for their upgrades. Actively working on 12 code compliance or code enforcement issues. The annexation that was voted on last month at 921 S West Blvd is in between since information was discovered of the front property being connected to Aberdeen utilities. This situation will continue to be reviewed as Aberdeen decides what they would like to do. MAYOR'S REPORT – Mayor Springer thanks all the volunteers who helped us move into the new building. Thanks to Damon at Five Star Dealerships for letting the city use the lift truck to hang our banners for Memorial Day, and for donating all the furniture for the new building. Earth day was a huge success with multiple volunteers, thanks to all who participated including the Grays Harbor Forestry Program, Grays Harbor County Noxious Weed board, and 30 community members. Informs citizens of upcoming events happening in the city including the City-Wide garage sale June 14th and 15th. LeMay of Grays Harbor donated 100 vouchers for dump runs up to 200lbs, at a value of $14.30. They will be available starting June 2nd at City Hall, first come first serve. The city will be having a ribbon cutting ceremony at Mill Creek on June 22nd from 12:00-4:00PM to celebrate the RCO Grant upgrades. Come celebrate with us and enjoy live music. Thanks to Sherwin Williams for donating Page 2 of 4  paint for the old municipal building to get a fresh coat inside, and to Mike Hatley for donating his time and hard work to painting the entire room. The office will be closed on Monday for Memorial Day. In the first week of June, our new payment drop-box will be installed for extra convenience when paying your bills so be on the lookout for that. NEW BUSINESS DISCUSSION 1. (Fire Dept. Surplus Vehicles) Councilmember Skinner informs the 97 Ford Super Duty Ambulance is up and ready to be put on the surplus for sale. The approximate value is around $4,000. There is also the 2005 Chevrolet Tahoe with an approximate value of $2,000. 2. (Police Dept. Surplus Vehicles) Councilmember informs of one Ford Taurus with 118,000 miles with a value of $6,000 and a second Ford Taurus with 126,000 miles with a value of $6,000 as well. Then there is a Crown Vic with 79,000 miles with a value of $5,000. 3. (Repealing Ordinances 1360,1361,1362) Councilmember Darcy speaks on requesting to repeal Ordinances 1360, 1361, and 1362. These all involve the Land Use Examiner, Planning Commission being involved in Conditional Use Permits, and the Board of Adjustments Committee. Further discussion about this among Council, Attorney Chris Coker, and Building Inspector Bill Sidor. 4. (Update CMC 13.32.050 to remove use of Lead Pipe) Building Inspector Bill Sidor speaks on Code 13.32.050 on service pipes, informing lead pipes have not been allowed to be used since 1986. This needs to be amended to strike lead piping from this ordinance. PUBLIC COMMENTS – Citizen makes few comments regarding Item 3 on the repeal of Ordinances 1360, 1361, 1362. NEW BUSINESS – COUNCIL ACTION 1. Councilmember Collett motioned to approve the Surplus of the Fire Dept. Vehicles, Councilmember Skinner seconded. Discussion on whether equipment will be removed. Motion passed unanimously. 2. Councilmember Darcy motioned to approve Surplus of the Police Department vehicles, Councilmember Collett seconded. Motion passed unanimously. 3. Councilmember Darcy motioned to move forward on the process of repealing Ordinances 1360, 1361, and 1362, Councilmember Skinner Seconded. Motion passed unanimously. 4. Councilmember Collett motioned to approve the Updating CMC 13.32.050 to remove the use of Lead Pipe, Councilmember Darcy seconded. Page 3 of 4  Discussion on the process of this. Motion passed unanimously. PUBLIC COMMENTS – No comments. COUNCIL COMMENTS – Councilmember Darcy makes personal comment of a special thanks to Chief Layman, as a year ago today her wife passed away and Chief Layman was there with her the entire time and has continued checking on her throughout the year. Councilmember Collett motioned to Adjourn the meeting; Councilmember Skinner seconded. Meeting adjourned at 8:00PM. Page 4 of 4