REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

CITY OF COSTA MESA REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* Agenda Tuesday, September 19, 2023 6:00 PM City Council Chambers 77 Fair Drive SPECIAL AMENDED AGENDA Mayor Stephens will be attending the meeting via Zoom Webinar from: 2004 N Capella Ct., Costa Mesa, CA 92627 *Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having system outages or experiencing other critical issues, the meeting will continue in person. TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements. Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios. Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv. Page 1 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar: https://us06web.zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09 Or sign into Zoom.com and “Join a Meeting” Enter Webinar ID: 983 7639 0419/ Password: 905283 • If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically. • Select “Join Audio via Computer.” • The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins. • During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Note, if you have installed a zoom update, please restart your computer before participating in the meeting. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov. Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record. Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website. Page 2 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225. Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626. All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953. As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability. A minimum number of hard copies of the agenda will be available in the Council Chambers. For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR 35.102.35.104 ADA Title II]. Page 3 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* CLOSED SESSION - 4:00 P.M. Mayor Stephens will be attending the meeting via Zoom Webinar from: 2004 N Capella Ct., Costa Mesa, CA 92627 CALL TO ORDER ROLL CALL PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda . CLOSED SESSION ITEMS: 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Pursuant to California Government Code Section 54956.8 APN: 420-012-16 Agency Negotiators: Lori Ann Farrell Harrison, City Manager Negotiating Parties: State of California Under Negotiation: Price and Terms of Payment 2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - TWO CASES Pursuant to California Government Code Section 54956.9 (d)(2) 3. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager and Alma Reyes, Deputy City Manager Name of Employee Organization: Costa Mesa Firefighters Association (CMFA). Page 4 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY SEPTEMBER 19, 2023 – 6:00 P.M. JOHN STEPHENS Mayor JEFFREY HARLAN ANDREA MARR Mayor Pro Tem - District 6 Council Member - District 3 MANUEL CHAVEZ LOREN GAMEROS Council Member - District 4 Council Member - District 2 ARLIS REYNOLDS DON HARPER Council Member - District 5 Council Member - District 1 KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON City Attorney City Manager Council Member Marr will be attending the meeting via Zoom Webinar from: The Hyatt Place Arlington/Courthouse Plaza 2401 Wilson Blvd., Arlington, Virginia 22201 Mayor Stephens will be attending the meeting via Zoom Webinar from: 2004 N Capella Ct., Costa Mesa, CA 92627 CALL TO ORDER NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE MOMENT OF SOLEMN EXPRESSION [Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.] ROLL CALL CITY ATTORNEY CLOSED SESSION REPORT Page 5 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* PRESENTATIONS: 1. Costa Mesa Pony 10U Baseball Team 2023 World Series Champions23-1381 2. Trauma Intervention Program (TIP) - Recognition of Heroes with a23-1382 Heart honoree - Costa Mesa Police Officer Orlando Lopez 3. Proclamation: 2023 Forensic Science Week 23-1378 Attachments: 09-13-2023 Forensic Science Week PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA Comments on Consent Calendar items may also be heard at this time. Comments are limited to 3 minutes, or as otherwise directed. COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 4 minutes. Additional comments will be heard at the end of the meeting. 1. Council Member Gameros 2. Council Member Harper 3. Council Member Marr 4. Council Member Reynolds 5. Council Member Chavez 6. Mayor Pro Tem Harlan 7. Mayor Stephens REPORT – CITY MANAGER REPORT – CITY ATTORNEY CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion. Page 6 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* 1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL23-1369 ORDINANCES AND RESOLUTIONS RECOMMENDATION: City Council, Agency Board, and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions. 2. READING FOLDER 23-1370 RECOMMENDATION: City Council receive and file Claims received by the City Clerk: Allstate (Christine Shingleton), Mercedes Brizuela, Jorge Del La Torre, Colette Dunwoody, Jennifer Mair, Brittany Smith. 3. ADOPTION OF WARRANT RESOLUTION 23-1376 RECOMMENDATION: City Council approve Warrant Resolution No. 2705. Attachments: 1. Summary Check Register 8-31-23 2. Summary Check Register 9-07-23 4. MINUTES 23-1371 RECOMMENDATION: City Council approve the minutes of the regular meeting of September 5, 2023. Attachments: 09-05-2023 Draft Minutes Page 7 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* 5. AUTHORIZE THE USE OF SOURCEWELL’S NATIONAL23-1360 COOPERATIVE AGREEMENT WITH MUSCO SPORTS LIGHTING, LLC, FOR THE PURCHASE OF LED LIGHTING MATERIALS RECOMMENDATION: Staff recommends the City Council: 1. Authorize the use of Sourcewell’s Cooperative Agreement #041123-MSL with Musco Sports Lighting, LLC, for the purchase of LED lighting equipment and material to retrofit and install lighting at multiple City facilities. 2. Authorize the purchase of LED lighting and equipment material for $1,894,090 from Musco Sports Lighting, LLC. Attachments: Agenda Report 1. Quote for LED Lighting Upgrades 6. ACCEPTANCE OF THE WILSON STREET IMPROVEMENT PROJECT,23-1363 CITY PROJECT NO. 22-01 RECOMMENDATION: Staff recommends the City Council: 1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth Street, Corona, California 92879 for the Wilson Street Improvement Project, City Project No. 22-01, and authorize the City Clerk to file the Notice of Completion. 2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date. Attachments: Agenda Report 1. Final Costs Summary Page 8 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* 7. AGREEMENT FOR A SCHOOL RESOURCE OFFICER PROGRAM23-1362 BETWEEN THE CITY OF COSTA MESA AND NEWPORT-MESA UNIFIED SCHOOL DISTRICT FOR FISCAL YEAR 2023-2024 RECOMMENDATION: Staff recommends the City Council: 1. Approve the agreement for a School Resource Officer (SRO) Program between the City of Costa Mesa and Newport-Mesa Unified School District (NMUSD) for Fiscal Year 2023-2024. 2. Authorize the City Manager to execute the agreement. Attachments: Agenda Report 1. Costa Mesa SRO Agreement FY23-24 2. Exhibit A SRO projected salary 2023-2024 8. ACCEPTANCE AND ALLOCATION OF THE 2023-24 OFFICE OF23-1364 TRAFFIC SAFETY GRANT FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM RECOMMENDATION: Staff recommends the City Council: 1. Approve the proposed Resolution No. 2023-XX, which ratifies the application for a grant award from the State of California - Office of Traffic Safety (OTS) for the Selective Traffic Enforcement Program (STEP) and authorize the City Manager or designee to execute all grant documents, including the Grant Agreement, and accept and administer the grant. 2. Approve revenue and expense appropriations in the amount of $285,000, respectively, for the 2023-24 OTS STEP Grant. Attachments: Agenda Report 1. OTS STEP Grant Agreement - PT24052 2. Resolution No. 2023-XX OTS STEP Grant Resolution AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT CALENDAR ------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS: NONE (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) Page 9 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* OLD BUSINESS: NONE NEW BUSINESS: 1. INFORMATION TECHNOLOGY DEPARTMENT OVERVIEW AND23-1361 SPECIAL PROJECTS UPDATE RECOMMENDATION: Presentation to the City Council to provide a general overview of the Information Technology Department with respect to staffing, operating budget, programs, services, and the status of special projects. Staff recommends that the City Council receive and file the report and presentation. Attachments: Agenda Report Page 10 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* 2. COMPENSATION PLAN AND SALARY SCHEDULE REVISIONS FOR23-1375 DESIGNATED CLASSIFICATIONS REPRESENTED BY THE COSTA MESA CITY EMPLOYEES ASSOCIATION AND THE COSTA MESA DIVISION MANAGERS ASSOCIATION AND CLASSIFICATIONS IN THE CONFIDENTIAL UNIT AND THE PART TIME SALARY RESOLUTION. RECOMMENDATION: Staff recommends the City Council: 1. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa City Employees Association. (Attachment I) 2. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in the Confidential Unit. (Attachment II) 3. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa Division Managers Association. (Attachment III) 4. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in Part Time Salary Resolution. (Attachment IV) Attachments: Agenda Report 1. CMCEA Resolution 2. Confidential Resolution 3. CMDMA Resolution 4. Part Time Resolution 5. Summary of CMCEA Updates 6. Summary of Analyst Police Cadet Updates Page 11 of 12 REGULAR CITY COUNCIL AND Agenda September 19, 2023 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY* 3. STATUS UPDATE REGARDING THE CALIFORNIA OFFICE OF23-1377 EMERGENCY SERVICES’ (CAL OES) SOUTHERN CALIFORNIA REGIONAL EMERGENCY OPERATIONS CENTER PROJECT AT FAIRVIEW DEVELOPMENTAL CENTER SITE RECOMMENDATION: Staff recommends the City Council receive and file this information and provide feedback, as needed. Attachments: Agenda Report 1. Executive Summary and Exhibits 2. April 17, 2023 Comment Letter ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS ADJOURNMENT Page 12 of 12