REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

CITY OF COSTA MESA REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda Tuesday, April 1, 2025 6:00 PM City Council Chambers 77 Fair Drive *Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or experiencing any other critical issues, and unless required by the Brown Act, the meeting will continue in person. TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements. Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios. Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv. Closed Captioning is available via the Zoom option in English and Spanish. Page 1 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* As a courtesy, the public may participate via the Zoom option. Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar: https://us06web.zoom.us/j/81879579049? pwd=_XoNBT2uciL7zrDsfj4A9Q9srLgExg.bQEU-le6VvXjPDeL Or sign into Zoom.com and “Join a Meeting” Enter Webinar ID: 818 7957 9049/ Password: 608584 • If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically. • Select “Join Audio via Computer.” • The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins. • During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 818 7957 9049/ Password: 608584 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Note, if you have installed a zoom update, please restart your computer before participating in the meeting. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov. Any written communications, photos, or other materials for copying and distribution to the City Council that are 10 pages or less, can be e-mailed to cityclerk@costamesaca.gov, submitted to the City Clerk’s Office on a flash drive, or mailed to the City Clerk’s Office. Kindly submit materials to the City Clerk AS EARLY AS POSSIBLE, BUT NO LATER THAN 12:00 p.m. on the day of the meeting. Comments received by 12:00 p.m. on the day of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record. Page 2 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website. Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. This includes items submitted for the overhead screen during the meeting. Items submitted for the overhead screen should be 1 page and provided to the City Clerk prior to the start of the meeting. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225. Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626. All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953. As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability. A minimum number of hard copies of the agenda will be available in the Council Chambers. For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en español en el sitio web de la Ciudad en https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas. Page 3 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR 35.102.35.104 ADA Title II]. Page 4 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* CLOSED SESSION - 4:00 P.M. CALL TO ORDER ROLL CALL PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda . CLOSED SESSION ITEMS: 1. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa City Employees Association (CMCEA). 2. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Police Management Association (CMPMA). 3. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Police Association (CMPA). 4. Public Employment, Workers’ Compensation Claim Pursuant to California Government Code Section 54956.9 (b)(1) WCAB NO. ADJ17537318, ADJ17537816 5. Public Employment, Workers’ Compensation Claim Pursuant to California Government Code Section 54956.9 (b)(1) WCAB NO. ADJ18957837 Page 5 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY APRIL 1, 2025 – 6:00 P.M. JOHN STEPHENS Mayor MANUEL CHAVEZ ANDREA MARR Mayor Pro Tem - District 4 Council Member - District 3 ARLIS REYNOLDS LOREN GAMEROS Council Member - District 5 Council Member - District 2 JEFF PETTIS MIKE BULEY Council Member - District 6 Council Member - District 1 KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON City Attorney City Manager CALL TO ORDER NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE MOMENT OF SOLEMN EXPRESSION [Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.] ROLL CALL CITY ATTORNEY CLOSED SESSION REPORT PRESENTATIONS: 1. Presentation: Costa Mesa Poet Laureate Introduction PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA Comments on Presentations and Consent Calendar items may also be heard at this time. Comments are limited to 3 minutes, or as otherwise directed. Page 6 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting. 1. Council Member Gameros 2. Council Member Marr 3. Council Member Reynolds 4. Council Member Pettis 5. Council Member Buley 6. Mayor Pro Tem Chavez 7. Mayor Stephens REPORT – CITY MANAGER REPORT – CITY ATTORNEY CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion. 1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-236 ORDINANCES AND RESOLUTIONS RECOMMENDATION: City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions. 2. READING FOLDER 25-238 RECOMMENDATION: City Council receive and file Claims received by the City Clerk and authorize staff to reject any and all Claims: Gabriel Rolando Fierro. Page 7 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* 3. ADOPTION OF WARRANT RESOLUTION 25-232 RECOMMENDATION: City Council approve Warrant Resolution No. 2731. Attachments: 1. Summary Check Register 3-03-25 2. Summary Check Register 3-11-25 4. MINUTES 25-237 RECOMMENDATION: City Council approve the minutes of the Study Session of March 11, 2025 and the regular meeting of March 18, 2025. Attachments: 1. 03-11-2025 Draft Minutes 2. 03-18-2025 Draft Minutes 5. DESIGNATION OF CITY NEGOTIATORS FOR THE COSTA MESA 25-241 POLICE MANAGEMENT ASSOCIATION (CMPMA), THE COSTA MESA POLICE ASSOCIATION (CMPA) AND THE COSTA MESA CITY EMPLOYEES’ ASSOCIATION (CMCEA) LABOR NEGOTIATIONS PROCESSES AND AUTHORIZATION TO PROCEED WITH THE FINANCIAL ANALYSIS OF THE CURRENT MEMORANDUMS OF UNDERSTANDING (MOU) PER THE TRANSPARENCY IN LABOR NEGOTIATIONS COUNCIL POLICY RECOMMENDATION: Staff recommends the City Council: 1. Designate City Manager Lori Ann Farrell Harrison as the City’s Principal Negotiator, Assistant City Manager Cecilia Gallardo Daly, Deputy City Manager Alma Reyes, Human Resources Manager Kasama Lee and Finance Director Carol Molina as the City’s representatives in negotiations with the CMPMA, CMPA and CMCEA. 2. Authorize staff to have the independent fiscal analysis of the current CMPMA, CMPA and CMCEA MOUs completed per the requirements of the Transparency in Labor Negotiations Council Policy. Page 8 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* 6. APPROVE INCREASE IN PURCHASING AUTHORITY WITH PIVOT 25-210 SOLUTIONS RECOMMENDATION: Staff recommends the City Council: 1. Approve and authorize the City Manager to execute change orders with Pivot Solutions LLC, dba: Maaco Store that would authorize an increase in purchase authority to $200,000 for vehicle paint and body repair services for the remainder of the current fiscal year and annually thereafter. 2. Approve an appropriation of $100,000 in the Equipment Replacement Fund (Fund 601) fund balance for additional paint and body repair services. 7. ACCEPTANCE OF THE POLICE DEPARTMENT RANGE REMODEL 25-226 AND UPGRADES PROJECT, CITY PROJECT NO. 22-03 RECOMMENDATION: Staff recommends the City Council: 1. Accept the work performed by Kazoni Construction, Inc., 20371 Irvine Ave. Ste. 120, Newport Beach, CA 92660, for the Police Department Range Remodel and Upgrades Project, City Project No. 22-03, and authorize the City Clerk to file the Notice of Completion. 2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date, release the Labor and Material Bond seven (7) months after the filing date, and release the Faithful Performance Bond at the conclusion of the one (1) year warranty period. Attachments: 1. Final Cost Summary 8. SECOND AMENDMENT TO THE CITYWIDE TRAFFIC SIGNAL 25-231 MAINTENANCE CONTRACT RECOMMENDATION: Staff recommends the City Council: 1. Approve the Second Amendment to the Maintenance Services Agreement (MSA) with Yunex, LLC to provide maintenance of the City’s traffic signals, increasing the annual compensation limit by $200,000, for an annual not to exceed amount of $700,000. 2. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to the agreement. Attachments: 1. Proposed Amendment No. 2 to MSA 2. Amendment No. 1 to MSA Page 9 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* 9. AUTHORIZE PURCHASE ORDER WITH LN CURTIS AND SONS FOR 25-229 SMALL DOLLAR COMMODITY PURCHASES THAT CUMULATIVELY EXCEED $100,000 FOR PURCHASE OF PERSONAL PROTECTIVE EQUIPMENT AND FIREFIGHTER EQUIPMENT RECOMMENDATION: Staff recommends the City Council: Authorize the City Manager to execute a purchase order with LN Curtis and Sons within the department’s FY 2024-25 approved operating budget for various small dollar commodity purchases not to exceed $125,000. Attachments: 1. Master Price Agreement for PPE 10. CONTRACT AMENDMENT TO INCREASE FUNDING FOR THE 25-221 FAMILIES FORWARD TENANT BASED RENTAL ASSISTANCE (TBRA) PROGRAM BY $50,000 FOR THE CURRENT FISCAL YEAR (FY) 2024-2025 AND INCLUDE UP TO 3 ADDITIONAL YEARLY RENEWALS FOR UP TO $200,000 EACH YEAR, IF FUNDING IS AVAILABLE. RECOMMENDATION: Staff recommends the City Council: 1. Authorize the City Manager (or designee) and the City Clerk to execute an amendment to award additional HOME funding in the amount of $50,000 to Families Forward for the City’s Tenant Based Rental Assistance Program (TBRA) for FY 2024-2025 and include up to 3 additional yearly renewals for up to $200,000 each year, if funding is available. 2. Approve an appropriation of $175,000 to recognize the unspent allocation from prior years within the HOME Fund (Fund 205) that has been added to the FY 2024-2025 Annual Action Plan as a minor amendment to increase funding to the HOME TBRA program and Single-Family Housing Rehabilitation program. Attachments: Agenda Report 1. Families Forward TBRA Agreement 2. Families Forward TBRA- Draft Amendment No. 3 AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT CALENDAR ------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS: NONE. (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) Page 10 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* OLD BUSINESS: 1. ADOPT AN ORDINANCE TO AMEND TITLE 13 OF THE COSTA MESA 25-227 MUNICIPAL CODE PERTAINING TO ACCESSORY DWELLING UNITS TO CONFORM TO RECENT REVISIONS TO STATE LAW (CODE AMENDMENT PCTY-24-0002) RECOMMENDATION: Staff recommends the City Council adopt Ordinance No. 2025-02 approving Code Amendment PCTY-24-0002, amending Title 13 of the Costa Mesa Municipal Code (CMMC) pertaining to Accessory Dwelling Units (ADUs) to conform to recent revisions to State law. Attachments: Agenda Report 1. Draft Ordinance 2. Tracked Changes Ordinance (Exhibit A to Ordinance) Page 11 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* NEW BUSINESS: 1. PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES FOR 25-202 THE RECONSTRUCTION OF FIRE STATION NO. 2 RECOMMENDATION: Staff recommends the City Council: 1. Award a Professional Services Agreement (PSA) to Accenture Infrastructure and Capital Projects LLC, 300 Spectrum Center Drive, Suite 1400, Irvine, California, in an amount not to exceed $1,774,775 for construction management services for the reconstruction of Fire Station No. 2, with an initial allocation of $225,000 and the remaining allocation following successful issuance of bond for Fire Station No. 2 Reconstruction Project. 2. Authorize a ten percent (10%) contingency in the amount of $177,477 for unforeseen costs related to the project. 3. Authorize the City Manager and the City Clerk to execute the PSA and any future amendments to the agreement. Attachments: 1. PSA Page 12 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* 2. APPOINTMENTS TO VARIOUS CITY COMMITTEES 25-233 RECOMMENDATION: Staff recommends the City Council make appointments as follows: 1. Animal Services Committee - Make three (3) member appointments with a term expiration of April 2027 (Appointments by Mayor Pro Tem Chavez, Council Member Reynolds, and Council Member Marr). 2. Active Transportation Committee - Make three (3) member appointments with a term expiration of April 2027 (Appointments by Mayor Pro Tem Chavez, Council Member Reynolds, and Council Member Marr). 3. Fairview Park Steering Committee - Make three (3) member appointments with a term expiration of April 2029 (Appointments by Council Member Buley, Council Member Gameros, and Council Member Pettis), one (1) member appointment with a term expiration of April 2027 (Appointment by Mayor Stephens) and confirm Hank Castignetti as the Orange County Model Engineers (OCME) City liaison. 4. Finance and Pension Advisory Committee - Make one (1) member appointment with a term expiration of April 2028 (Appointment by Council Member Buley). 5. Housing and Public Service Grants Committee - Make three (3) member appointments with a term expiration of April 2027 (Appointments by Mayor Pro Tem Chavez, Council Member Reynolds, and Council Member Marr) and one (1) member appointment with a term expiration of April 1, 2026 (Appointment by Council Member Buley). 6. Traffic Impact Fee Ad Hoc Committee - Make four (4) member appointments with a term expiration of April 2029; one (1) Major Developers’ Representative, one (1) Small Developers’ Representative and two (2) At-large positions (Appointments by Council Liaison Reynolds). Attachments: 1. Animal Services Committee Applications 2. Active Transportation Committee Applications 3. Fairview Park Steering Committee Applications 4. Finance and Pension Advisory Committee Applications 5. Housing and Public Service Grants Committee Applications 6. Traffic Impact Fee Ad Hoc Committee Applications Page 13 of 14 REGULAR CITY COUNCIL AND HOUSING Agenda April 1, 2025 AUTHORITY* ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS ADJOURNMENT Page 14 of 14