REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

CITY OF COSTA MESA REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended Tuesday, June 17, 2025 6:00 PM City Council Chambers 77 Fair Drive *Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session REMOVED FROM THE AGENDA: NEW BUSINESS ITEM NUMBER 4: DISCUSS THE POSSIBILITY OF ELIMINATING PUBLIC COMMENTS VIA ZOOM FOR CITY MEETINGS The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or experiencing any other critical issues, and unless required by the Brown Act, the meeting will continue in person. TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements. Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios. Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv. Closed Captioning is available via the Zoom option in English and Spanish. Page 1 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* As a courtesy, the public may participate via the Zoom option. Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar: https://us06web.zoom.us/j/89982812676?pwd=oX6BGzSScr92QUVyg1m0SN8HSTnoqj.1 Or sign into Zoom.com and “Join a Meeting” Enter Webinar ID: 899 8281 2676/ Password: 772583 • If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically. • Select “Join Audio via Computer.” • The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins. • During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 899 8281 2676/ Password: 772583 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Note, if you have installed a zoom update, please restart your computer before participating in the meeting. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov. Any written communications, photos, or other materials for copying and distribution to the City Council that are 10 pages or less, can be e-mailed to cityclerk@costamesaca.gov, submitted to the City Clerk’s Office on a flash drive, or mailed to the City Clerk’s Office. Kindly submit materials to the City Clerk AS EARLY AS POSSIBLE, BUT NO LATER THAN 12:00 p.m. on the day of the meeting. Comments received by 12:00 p.m. on the day of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record. Page 2 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website. Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. This includes items submitted for the overhead screen during the meeting. Items submitted for the overhead screen should be 1 page and provided to the City Clerk prior to the start of the meeting. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225. Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626. All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953. As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability. A minimum number of hard copies of the agenda will be available in the Council Chambers. For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en español en el sitio web de la Ciudad en https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas. Page 3 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR 35.102.35.104 ADA Title II]. Page 4 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* CLOSED SESSION - 4:00 P.M. CALL TO ORDER ROLL CALL PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda . CLOSED SESSION ITEMS: 1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATION OF LITIGATION - ONE CASE Pursuant to California Government Code Section 54956.9 (d)(2), Potential Litigation. 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Coats v. City of Costa Mesa United States District Court, Central Dist. of CA, Case No. 8:24-cv-02337-JVS-JDE 3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Jeanie O’Keefe v. City of Costa Mesa Orange County Superior Court Case No. 30-2024-01443154-CU-PO-CJC 4. PUBLIC EMPLOYEE APPOINTMENT Pursuant to California Government Code Section 54957(b)(1) Title: City Manager Page 5 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY JUNE 17, 2025 – 6:00 P.M. JOHN STEPHENS Mayor MANUEL CHAVEZ ANDREA MARR Mayor Pro Tem - District 4 Council Member - District 3 ARLIS REYNOLDS LOREN GAMEROS Council Member - District 5 Council Member - District 2 JEFF PETTIS MIKE BULEY Council Member - District 6 Council Member - District 1 KIMBERLY HALL BARLOW CECILIA GALLARDO-DALY City Attorney Interim City Manager CALL TO ORDER NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE MOMENT OF SOLEMN EXPRESSION [Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.] ROLL CALL CITY ATTORNEY CLOSED SESSION REPORT PRESENTATIONS: 1. Presentation: Recognition of Golden West League Champions Costa Mesa High School Baseball 2. Presentation: Recognition of CIF Southern Champions Estancia High School Baseball Team PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA Comments on Presentations and Consent Calendar items may also be heard at this time. Comments are limited to 3 minutes, or as otherwise directed. Page 6 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting. 1. Council Member Gameros 2. Council Member Marr 3. Council Member Reynolds 4. Council Member Pettis 5. Council Member Buley 6. Mayor Pro Tem Chavez 7. Mayor Stephens REPORT – CITY MANAGER REPORT – CITY ATTORNEY CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion. 1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-351 ORDINANCES AND RESOLUTIONS RECOMMENDATION: City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions. 2. READING FOLDER 25-352 RECOMMENDATION: City Council receive and file Claims received by the City Clerk and authorize staff to reject any and all Claims: Debra Von Trapp. Page 7 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* 3. ADOPTION OF WARRANT RESOLUTION 25-331 RECOMMENDATION: City Council approve Warrant Resolution No. 2736. Attachments: 1. Summary Check Registration 5-22-2025 2. Summary Check Registration 5-28-2025 3. Summary Check Registration 6-5-2025 4. MINUTES 25-353 RECOMMENDATION: City Council approve the minutes of the regular meeting of May 20, 2025. Attachments: 1. 05-20-2025 Draft Minutes 5. TOWING SERVICES CONTRACT 25-292 RECOMMENDATION: Staff recommends the City Council: 1. Approve and authorize the City Manager and City Clerk to execute five-year Professional Services Agreement (PSA), to provide towing services of private vehicles, effective July 1, 2025 - June 30, 2030, in a form as approved by the City Attorney for towing services to: · G& W Towing · MetroPro Road Services, Inc. · Southside Towing 2. Approve and authorize the City Manager and City Clerk to execute five-year Professional Services Agreement (PSA), to provide towing services of City owned vehicles and equipment, in an annual amount not-to-exceed $5,000, effective July 1, 2025 - June 30, 2030, in a form as approved by the City Attorney for towing services to: · G& W Towing · MetroPro Road Services, Inc. · Southside Towing 3. Authorize the City Manager and City Clerk to execute the agreements and future amendments to the agreements. Attachments: 1. PSA with G&W Towing Page 8 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* 6. PROFESSIONAL SERVICES AGREEMENT FOR SOLID WASTE 25-327 COLLECTION SERVICES AT CITY FACILITIES RECOMMENDATION: Staff recommends the City Council: 1. Award a Professional Services Agreement (PSA) with Ware Disposal, Inc., 1035 E. 4th Street, Santa Ana, CA 92701, for a two (2) year agreement and up to three (3) additional one-year term periods for Solid Waste Collection Services at City facilities for a not-to-exceed initial annual cost of $145,667, and future annual increases equal to or less than the Consumer Price Index (CPI). 2. Authorize a ten percent (10%) contingency annually for emergency response, special events and other unforeseen costs and approval for Consumer Price Index (CPI) escalation and de-escalation. 3. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement, only if the rate increase is equal to or less than the annual Consumer Price Index (CPI). Attachments: 1. Bid Results 2. Proposed PSA with Ware Disposal, Inc. AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT CALENDAR ------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS: NONE. (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) OLD BUSINESS: NONE. Page 9 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* NEW BUSINESS: 1. ENHANCED MOBILITY FOR SENIORS AND INDIVIDUALS WITH 25-234 DISABILITIES GRANT FUNDING - OCTA RECOMMENDATION: Staff recommends the City Council: 1. Accept the Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) grant funding in the amount of $237,600 from Orange County Transportation Authority (OCTA). 2. Authorize a budgetary increase of $237,600 to be funded by the EMSD grant reimbursements. 3. Increase the annual not-to-exceed amount of the current Professional Services Agreement (PSA) with Orange County Yellow Cooperative, Inc, formerly Cabco Yellow, by $200,000 for a total annual amount of $500,000 with an additional 10% contingency. 4. Authorize the Interim City Manager and City Clerk to execute Amendment No. 2 to the PSA and any future changes and amendments to the agreement within Council authorized limits. Attachments: 1. Award Letter 2. PROFESSIONAL SERVICES AGREEMENT WITH HOAG EXECUTIVE 25-273 HEALTH FOR A WELLNESS PROGRAM RECOMMENDATION: Staff recommends the City Council: 1. Award a Professional Services Agreement (PSA) to HOAG Executive Health to provide a wellness program for a five-year term, effective July 1, 2025 - June 30, 2030, for a not to exceed amount of $150,000 annually. 2. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement. Attachments: 1. PSA with HOAG Executive Health Page 10 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* 3. ADOPTION OF THE AGREEMENTS FOR SUCCESSOR 25-338 MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF COSTA MESA (CITY) AND THE COSTA MESA POLICE ASSOCIATION (CMPA), THE COSTA MESA POLICE MANAGEMENT ASSOCIATION (CMPMA), THE COSTA MESA CITY EMPLOYEES ASSOCIATION (CMCEA) AND THE CONFIDENTIAL UNIT AND THE ADOPTION OF ACCOMPANYING SALARY RESOLUTIONS RECOMMENDATION: Staff recommends the City Council: 1. Approve and Adopt Agreement for Successor MOU between the City of Costa Mesa and CMPA (Attachment 1). 2. Approve and Adopt Agreement for Successor MOU between the City of Costa Mesa and CMPMA (Attachment 2). 3. Approve and Adopt Agreement for Successor MOU between the City of Costa Mesa and CMCEA (Attachment 3). 4. Approve and Adopt Resolution Number 2025-20 revising the pay ranges for CMPA (Attachment 4). 5. Approve and Adopt Resolution Number 2025-21 revising the pay ranges for CMPMA (Attachment 5). 6. Approve and Adopt Resolutions Number 2025-22, 2025-23 and 2025-24 revising the pay ranges for CMCEA (Attachments 6, 7 and 8). 7. Approve and Adopt Resolutions Number 2025-25, 2025-26 and 2025-27 revising the pay ranges for the Confidential Unit (Attachments 9, 10 and 11). 8. Approve the Fiscal Impact Analyses (Attachment 12). 9. Authorize the Interim City Manager and members of the City’s Negotiation Team to execute the Letters of Agreement documents. Attachments: 1. CMPA Agreement 2. CMPMA Agreement 3. CMCEA Agreement 4. CMPA Salary Resolution 5. CMPMA Salary Resolution 6. CMCEA Salary Resolution July 2025 7. CMCEA Salary Resolution Jan 2026 8. CMCEA Salary Resolution Apr 2026 9. Confidential Salary Resolution July 2025 10. Confidential Salary Resolution Jan 2026 11. Confidential Salary Resolution Apr 2026 12. Fiscal Analyses Page 11 of 12 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended June 17, 2025 AUTHORITY* 4. DISCUSS THE POSSIBILITY OF ELIMINATING PUBLIC COMMENTS VIA ZOOM FOR CITY MEETINGS ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS ADJOURNMENT Page 12 of 12