REGULAR CITY COUNCIL AND HOUSING AUTHORITY*

CITY OF COSTA MESA REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended Tuesday, November 4, 2025 6:00 PM City Council Chambers 77 Fair Drive *Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session Announcement: A Closed Session item has been added to the agenda. The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or experiencing any other critical issues, and unless required by the Brown Act, the meeting will continue in person. TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements. Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios. Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv. Closed Captioning is available via the Zoom option in English and Spanish. Page 1 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* Members of the public are welcome to speak during the meeting when the Mayor opens the floor for public comment. There is no need to register in advance or complete a comment card. When it's time to comment, line up at one of the two podiums in the room and wait for your turn. Each speaker will have up to 3 minutes (or as directed) to address the City Council. To maintain a respectful and orderly atmosphere during the meeting, attendees shall refrain from using horns or amplified speakers. Signs and props may be brought into the Chamber, provided they do not exceed 11 inches by 18 inches in size and do not hinder the visibility of other attendees. The possession of poles, sticks, or stakes is strictly prohibited. All attendees must remain seated while in the chamber until instructed by the Presiding Officer to approach and line up for public comment. To ensure safety and maintain order during the proceedings, standing or congregating in the aisles or foyer is strictly prohibited . For the safety of all, only trained service animals are allowed in the Council Chambers; pets are not permitted. Further information regarding the City's regulations on addressing the City Council and expected conduct during meetings are available at the following links. Title 2: Administration § 2-61: Conduct while addressing the council. https://ecode360.com/42609578 Title 2: Administration § 2-64: Disorderliness by members of the audience. https://ecode360.com/42609598 Page 2 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* As a courtesy, the public may participate via the Zoom option. Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar: https://us06web.zoom.us/j/83611931121?pwd=h4tgsexQf9Oq2YZ3r7DqKIefaemPSI.1 Or sign into Zoom.com and “Join a Meeting” Enter Webinar ID: 836 1193 1121/ Password: 308881 • If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically. • Select “Join Audio via Computer.” • The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins. • During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 836 1193 1121/ Password: 308881 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed. Note, if you have installed a zoom update, please restart your computer before participating in the meeting. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca.gov. Any written communications, photos, or other materials for copying and distribution to the City Council that are 10 pages or less, can be e-mailed to cityclerk@costamesaca.gov, submitted to the City Clerk’s Office on a flash drive, or mailed to the City Clerk’s Office. Kindly submit materials to the City Clerk AS EARLY AS POSSIBLE, BUT NO LATER THAN 12:00 p.m. on the day of the meeting. Comments received by 12:00 p.m. on the day of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record. Page 3 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website. Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. This includes items submitted for the overhead screen during the meeting. Items submitted for the overhead screen should be 1 page and provided to the City Clerk prior to the start of the meeting. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at cityclerk@costamesaca.gov NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225. Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626. All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953. As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability. A minimum number of hard copies of the agenda will be available in the Council Chambers. For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en español en el sitio web de la Ciudad en https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas. Page 4 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR 35.102.35.104 ADA Title II]. Page 5 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* CLOSED SESSION - 4:00 P.M. CALL TO ORDER ROLL CALL PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda . CLOSED SESSION ITEMS: 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Pursuant to California Government Code Section 54956.8 APN: 427-091-12; Property: 3175 Airway Ave., Costa Mesa, CA 92626 Agency Negotiators: Cecilia Gallardo-Daly, Interim City Manager Under Negotiation: Price and Terms of Payment 2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATION OF LITIGATION - THREE CASES Pursuant to California Government Code Section 54956.9 (d)(2), Potential Litigation. 3. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to California Government Code Section 54957.6 (a) Agency Designated Representative: Kimberly Hall Barlow, City Attorney. Unrepresented Employee: City Manager Page 6 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY NOVEMBER 4, 2025 – 6:00 P.M. JOHN STEPHENS Mayor MANUEL CHAVEZ ANDREA MARR Mayor Pro Tem - District 4 Council Member - District 3 ARLIS REYNOLDS LOREN GAMEROS Council Member - District 5 Council Member - District 2 JEFF PETTIS MIKE BULEY Council Member - District 6 Council Member - District 1 KIMBERLY HALL BARLOW CECILIA GALLARDO-DALY City Attorney Interim City Manager CALL TO ORDER NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE MOMENT OF SOLEMN EXPRESSION [Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.] ROLL CALL CITY ATTORNEY CLOSED SESSION REPORT PRESENTATIONS: 1. Proclamation: 2025 Veterans Day PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA Comments on Presentations and Consent Calendar items may also be heard at this time. Comments are limited to 3 minutes, or as otherwise directed. Page 7 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting. 1. Council Member Reynolds 2. Council Member Pettis 3. Council Member Buley 4. Council Member Gameros 5. Council Member Marr 6. Mayor Pro Tem Chavez 7. Mayor Stephens REPORT – CITY MANAGER REPORT – CITY ATTORNEY CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion. 1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-567 ORDINANCES AND RESOLUTIONS RECOMMENDATION: City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions. 2. ADOPTION OF WARRANT RESOLUTION 25-544 RECOMMENDATION: City Council approve Warrant Resolution No. 2743. Attachments: 1. Summary Check Registration 10-02-2025 2. Summary Check Registration 10-13-2025 Page 8 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* 3. MINUTES 25-568 RECOMMENDATION: City Council approve the minutes of the regular meeting of October 7, 2025. Attachments: 1. 10-07-2025 Draft Minutes 4. COMPUTER SYSTEM REPLACEMENT PROGRAM 25-549 RECOMMENDATION: Staff recommends the City Council: 1. Authorize the use of the National Association of State Procurement Officials (NASPO) ValuePoint Cooperative Master Program Agreement with Dell Technologies. 2. Approve the purchase of 150 computer systems to replace existing end-of-life computers. 3. Authorize the Interim City Manager, or designee, to execute a purchase order with Dell Technologies in the amount of $220,349. Attachments: 1. Dell Technologies Quote 5. 2027 FEDERAL TRANSPORTATION IMPROVEMENT PROGRAM 25-551 RECOMMENDATION: Staff recommends the City Council adopt Resolution No. 2025-xx, approving projects for inclusion in the Orange County Transportation Authority’s (OCTA) Federal Transportation Improvement Program (FTIP) for Fiscal Years 2026-27 through 2031-32. Attachments: 1. Draft Resolution Page 9 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* 6. AWARD OF THE COSTA MESA FIRE STATION NO. 3 ABOVE 25-553 GROUND STORAGE TANK INSTALLATION, CITY PROJECT NO. 25-12 RECOMMENDATION: Staff recommends the City Council: 1. Award a Public Works Agreement (PWA) in the amount of $409,996 to Fleming Environmental, Inc., Fullerton, CA, to install a new above ground diesel storage tank, fuel management solution, and accompanying items at the Costa Mesa Fire Station No. 3. 2. Authorize an additional ten percent (10%) contingency in the amount of $41,000 as needed for any unforeseen costs related to the project. 3. Authorize the Interim City Manager and the City Clerk to execute the PWA and any future amendments to the agreement within Council authorized limits. Attachments: 1. Bid Abstract 2. PWA AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT CALENDAR ------------------------------END OF CONSENT CALENDAR------------------------------- Page 10 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* PUBLIC HEARINGS: (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) 1. ORDINANCE AMENDING TITLE 5: BUILDINGS AND STRUCTURES 25-534 AND TITLE 7: FIRE PROTECTION AND PREVENTION OF THE COSTA MESA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE, INCLUDING SPECIFIED APPENDICES AND LOCAL AMENDMENTS, AND ADOPTING THE ORANGE COUNTY GRADING AND EXCAVATION CODE AND ASSOCIATED SUPPLEMENTS RECOMMENDATION: Staff recommends the City Council: 1. Conduct a public hearing and introduce Ordinance No. 2025-XX for first reading to amend Title 5 and Title 7 of the Costa Mesa Municipal Code to: a. Adopt by reference the 2025 California Building Standards Code, as locally amended, and the current edition of the Orange County Grading and Excavation Code b. Repeal the City’s prior adoption of the 2022 code editions c. Set an effective date of January 1, 2026 2. Adopt Resolution No. 2025-XX of the City Council of the City of Costa Mesa, California, setting forth findings of local climatic, geological, and topographical conditions within the City of Costa Mesa to support certain local amendments to the California Building Code, California Residential Code, California Fire Code, and California Wildland-Urban Interface Code. 3. Find that this action is not a project under CEQA Guidelines §15378(b) and, alternatively, is exempt under §15061(b)(3) (the common sense exemption). Attachments: Agenda Report 1. Resolution 2. Ordinance 3. Ordinance (strikethrough) Page 11 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* 2. AMENDMENT TO THE LAND USE ELEMENT OF THE CITY’S 25-541 GENERAL PLAN TO PROVIDE CONSISTENCY WITH THE SIXTH CYCLE (2021-2029) HOUSING ELEMENT - PCTY-25-0004 RECOMMENDATION: Staff recommends the City Council adopt Resolution No. 2025-XX to adopt the amendments to the Land Use Element of the City’s General Plan to provide consistency with the Sixth Cycle Housing Element and associated California Environmental Quality Act (CEQA) environmental determination (Attachment 1). Attachments: Agenda Report 1. Draft Resolution 2. Exhibit A Land Use Element Amendments 3. Draft Land Use Element Amendment Redlines 4. Housing Element Sites Inventory 5. Planning Commission Resolution OLD BUSINESS: 1. AMENDMENT NO. 7 TO AGREEMENT NO. C-5-3612 BETWEEN 25-552 ORANGE COUNTY TRANSPORTATION AUTHORITY AND THE CITY OF COSTA MESA FOR THE I-405 IMPROVEMENTS PROJECT RECOMMENDATION: Staff recommends the City Council: 1. Approve Amendment No. 7 to Agreement No. C-5-3612 between Orange County Transportation Authority (OCTA) and the City of Costa Mesa for the I-405 Improvements Project and authorize the Mayor and the City Clerk to execute the agreement. 2. Appropriate $1,989,000 in compensation towards Pavement Mitigation I-405 Project. Attachments: 1. Amendment No. 7 Page 12 of 13 REGULAR CITY COUNCIL AND HOUSINGAgenda - Final Amended November 4, 2025 AUTHORITY* NEW BUSINESS: 1. CONSIDERATION OF AN ORDINANCE TO REQUIRE STAFFING AT 25-550 SELF-SERVICE CHECKOUT STATIONS RECOMMENDATION: Staff recommends the City Council receive presentation and provide direction to staff on further consideration of an ordinance. Attachments: 1. Long Beach City Ordinance 2. Retail Theft 2023 - YTD 2025 2. HOUSING ELEMENT REZONING (NEIGHBORHOODS WHERE WE 25-532 ALL BELONG) PUBLIC ENGAGEMENT UPDATE RECOMMENDATION: Staff recommends the City Council receive the presentation, provide feedback, and file this report. Attachments: Agenda Report ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS ADJOURNMENT Page 13 of 13