Measure S Oversight Committee Meeting

CITY OF CRESCENT CITY AGENDA SPECIAL MEASURE S OVERSIGHT COMMITTEE MEETING WASTEWATER TREATMENT FACILITY 210 BATTERY STREET CRESCENT CITY, CA 95531 MONDAY OCTOBER 28, 2024 5:30 P.M. This meeting will be held in person at the location listed above. The City will broadcast the meeting on YouTube, however, if there is a technological issue with YouTube, the meeting will continue in person as scheduled. The public may access and participate in the public meeting by (1) attending the meeting in person and making public comment when called for by the Mayor or (2) by submitting a written comment via publiccomment@crescentcity.org or by filing it with the City Clerk at 377 J Street, Crescent City, California, 95531. All public comments (via email or mail) must be received by the City Clerk prior to 12:00 p.m. the day of the meeting. Please identify the meeting date and agenda item to which your comment pertains in the subject line. Public comments so received will be forwarded to the City Council and posted on the website next to the agenda. Written public comments will not be read aloud during the meeting. Notice regarding Americans with Disabilities Act: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk’s office at (707)464- 7483, ext. 223. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II]. For TTYDD use for speech and hearing impaired, please dial 711. A full agenda packet may be reviewed at City Hall, 377 J Street, Crescent City, CA or on our website: www.crescentcity.org OPEN SESSION Call to order Roll call Pledge of Allegiance PUBLIC COMMENT PERIOD Any member of the audience is invited to address the Measure S Oversight Committee on any matter that is within the jurisdiction of the Committee. Comments of public interest or on matters appearing on the agenda are accepted. Note, however, that the Committee is not able to undertake extended discussion or act on non-agendized items. All comments shall be directed toward the entire Committee. Any comments that are not at the microphone are out of order and will not be a part of the public record. After receiving recognition from the Chair, please state your name and city or county residency for the record. Public comment is limited to three (3) minutes. The public is additionally allotted three minutes each in which to speak on any item on the agenda prior to any action taken by the Committee. CONSENT CALENDAR - NONE 1|Page 10/28/24 MEASURE S AGENDA NEW BUSINESS 1. Consider FY25 Measure S Budget Recommendation Amendments including: Fred Endert Pool - Pool HVAC and Flooring Project Update - Additional Work Recommendations during Pool Closure - Project Contingency Crescent City Fire and Rescue - Wildland Fire Turnout Grant Matching funds Crescent City Police Department - Police Department Remodel / Addition Project Update - FY25 Debt Service Payment Reallocation - Estimated Future Debt Service Payments • Recommendation: Hear staff report • Technical questions from the Committee • Receive public comment • Further Committee discussion • Approve and adopt Resolution No. MS2024-04, A RESOLUTION OF THE CRESCENT CITY MEASURE S OVERSIGHT COMMITTEE AMENDING THE RECOMMENDED EXPENDITURES OF MEASURE S FUNDS FOR FY 24/25 2. FY25 Measure S Project / Capital Purchase Update Including: Streets - Capital Project Update Crescent City Fire and Rescue - Self Contained Breathing Apparatus (SCBA) - Fire Quick Response Vehicle Crescent City Police Department - FY25 Patrol Vehicle MEASURE S OVERSIGHT COMMITTEE ITEMS ➢ City Manager Report o Current Commissioner Terms and Expected 2025-2026 Term Measure S Oversight Committee Application Period ADJOURNMENT Adjourn to the next meeting of the Measure S Oversight Committee, date to be determined, at the Wastewater Treatment Facility conference room, 210 Battery Street, Crescent City, CA. POSTED: October 25, 2024 /s/ Robin Altman City Clerk/Administrative Analyst 2|Page 10/28/24 MEASURE S AGENDA  Vision: The City of Crescent City will continue to stand the test of time and promote quality of life and community pride for our residents, businesses and visitors through leadership, diversity, and teamwork. Mission: The purpose of our city is to promote a high quality of life, leadership and services to the residents, businesses, and visitors we serve. The City is dedicated to providing the most efficient, innovative and economically sound municipal services building on our diverse history, culture and unique natural resources. Values: Accountability Honesty & Integrity Excellent Customer Service Effective & Active Communication Teamwork Fiscally Responsible 3|Page 10/28/24 MEASURE S AGENDA  RESOLUTION NO. MS2024-04 A RESOLUTION OF THE CRESCENT CITY MEASURE S OVERSIGHT COMMITTEE AMENDING THE RECOMMENDED EXPENDITURES OF MEASURE S FUNDS FOR FY 24/25 WHEREAS, on November 2, 2020, the voters of the City of Crescent City approved Measure S, an ordinance imposing a local 1.0% Transactions and Use Tax; and WHEREAS, Measure S requires a citizens’ oversight committee to review and report on Measure S revenues and expenditures; and WHEREAS, the Measure S Oversight Committee met in 2021 to establish a 5-year plan for funding projects with Measure S funds; and WHEREAS, the Measure S Oversight Committee made expenditure recommendations in FY 21/22, FY 22/23, FY23/24 and FY 24/25 based upon the 5-year plan as well as other needs and projects brought before the Committee; and WHEREAS, the Measure S Oversight Committee has met throughout each fiscal year to receive revenue and expenditure updates as well as to hear requests for additional or different expenditures and has amended its recommendations from time to time; and WHEREAS, the Measure S Oversight Committee met on April 3, 2024 to receive the FY22/23 financial statements and independent auditor’s report prepared by the independent Measure S auditor (Badawi & Associates) and adopted Resolution No. MS2024-01, A Resolution of the Crescent City Measure S Oversight Committee approving a report on Measure S Funds for Fiscal Year 2022-2023; and WHEREAS, on April 30, 2024, the Measure S Oversight Committee reviewed the five- year plan for Measure S revenues and funding needs / department requests for the FY 24/25 budget, and adopted Resolution No. MS2024-03 recommending the FY24/25 budget to the City Council; and WHEREAS, the Measure S Oversight Committee met on October 28, 2024 to receive an update from the City Manager on FY24/25 expenditures and proposed amendments to the FY24/25 budget including the Pool capital improvements, Pool maintenance projects, Fire Turnout Grant matching funds, Police Department facility upgrades, and Street Improvement Projects; and WHEREAS, the Measure S Oversight Committee finds the recommended expenditures to be an appropriate use of Measure S funds, which are intended to support the City’s Fire Department, Police Department, streets, and swimming pool. RESOLUTION NO. MS2024-04 1 NOW, THEREFORE, BE IT RESOLVED, by the Crescent City Measure S Oversight Committee that the amended FY 24/25 Expenditure Recommendations for Measure S funds as set forth on Exhibit A, attached hereto, are hereby adopted. PASSED AND ADOPTED and made effective the same day by the Crescent City Measure S Oversight Committee on this 28th day of October 2024, by the following polled vote: AYES: NOES: ABSTAIN: ABSENT: _______________________________ Ernest Perry, Chair ATTEST: _____________________________ Robin Altman, City Clerk RESOLUTION NO. MS2024-04  Measure S Oversight Committee Fiscal Year 2024/2025 Expenditure Recommendations Resolution No. MS 2024-04 Exhibit A Fire Department ($827,461) Current Recommended Budget Budget Comments FY 2024-25 FY 2024-25 FY 2024-25 Costs shared with Fire District Volunteer stipends 88,220 88,220 Station staffing 29,812 29,812 Full-time Captain positions (3) 419,769 419,769 Deputy Chief Training 15,000 15,000 Command Department Training System 15,000 15,000 Volunteer recruitment and retention 5,000 5,000 Equipment and tools 30,000 30,000 Rope rescue equipment 10,000 10,000 SCBA ($15-17k each) Radios (handheld) Radios (apparatus) 10,000 10,000 Amended for Additional Turnouts and helmets ($250,000 total) 50,000 70,000 Cal Fire Grant Match Transfer to Veh/Equip Fund (future turnouts) 25,000 25,000 Regional training center ($1,000,000 total) City-only costs Transfer to apparatus replacement fund 98,000 98,000 Transfer to CIP Fund (facility improvements) SCBA compressor (City station) Skid-mounted pump Transfer to Veh/Equip Fund (quick response vehicle) 90,000 90,000 Transfer to Veh/Equip Fund (Chief command vehicle) 90,000 90,000 SCBA for City 200,000 200,000 Transfer to Veh/Equip Fund (future SCBA) 32,500 32,500 Total Fire Expenditures 1,208,301 1,228,301 Amended for Fire District Fire District Reimbursement 390,840 400,840 match of Cal Fire Grant Net Fire Expenditures 817,461 827,461 Measure S Oversight Committee Resolution No. MS 2024-04, Exhibit A Police Department ($514,221) FY 2024/25 Recommended Budget Budget Comments FY 2024-25 FY 2024-25 FY 2024-25 2 additional officers 221,127 221,127 3rd additional officer (Funded by DOJ grant until FY25/26) Academy (recruits) Lieutenant assignment Detective assignment 4,730 4,730 Body cameras and tasers 47,250 47,250 Dash cameras (initial cost) Dash cameras (annual cost) 36,614 36,614 Cell phone analyzer annual cost (partial) 3,500 3,500 Medical supplies 5,000 5,000 Enclosed trailer for UTV 10,000 10,000 K9 Kostya (ongoing costs - vet, food, training) 8,000 8,000 K9 Murtaugh (ongoing costs - vet, food, training) 8,000 8,000 Transfer to vehicle replacement fund 80,000 80,000 Transfer to CIP fund (facility improvements) 90,000 Transfer to debt service fund (facility improvements) 90,000 No debt pymt this year Total Police Expenditures 514,221 514,221 Street Improvements ($1,068,374) Budget Projected Comments FY 2024-25 FY 2024-25 FY 2024-25 Includes $248,374 from Pot hole, crack seal, minor repairs 348,374 348,374 FY24 unspent budget Sidewalk repair or install 75,000 75,000 Striping 50,000 50,000 Street lights 45,000 45,000 Grant match for HSIP sidewalk project (transfer to CIP fund) 25,000 25,000 $75,000 of SB1 Funds to Fund previously allocated contingency for Front Street preservation project (transfer to CIP fund) 600,000 525,000 Street CIP Project Total Street Expenditures 1,143,374 1,068,374 Measure S Oversight Committee Resolution No. MS 2024-04, Exhibit A Fred Endert Swimming Pool ($551,000) Recommended Budget Budget Comments FY 2024-25 FY 2024-25 FY 2024-25 Operations (staffing, utilities, supplies, etc.) 325,000 325,000 Additional Maintenance / repair projects during pool Equipment, parts, repairs 30,000 86,000 closure Additional Contingency for Transfer to CIP Fund (HVAC / dehumidification project) 20,000 140,000 CIP Total Pool Expenditures 375,000 551,000 Included in equipment, parts, repair budget above Industrial floor cleaner 3,000 VGB Main Pool Drain Grates 1,200 Pool & Spa filters 1,200 Chemical Sensor Probes, Gel, and Membranes 1,000 Lane Line Tensioners 1,500 Finance Department ($7,991) Roll Over Recommended Total Budget FY 2023-24 FY 2024-25 FY 2024-25 Independent audit 2,991 2,991 Sales tax consultant (projections & business audits) 5,000 5,000 Total Expenditures - 7,991 7,991 Total Recommended FY24/25 Measure S Expenditures $2,969,047* *Including Crescent Fire Protection District Reimbursement The Committee recognizes that actual expenditures may vary from the recommended amounts, due to staffing (timing of new hires, actual cost of benefits, experience level of new hires, etc.), actual costs of purchases, and timing of projects. Recommended projects may be carried forward to the next fiscal year if not completed in this year.