Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, July 25, 2013 7:00 PM Council Chambers Call for Special Meeting Call for Special Meeting Minutes July 25, 2013 The City Council for the City of Crossville met in special session on Thursday, July 25, 2013, at Crossville City Hall. Mayor J. H. Graham, III was present and presiding. He called the meeting to order at 7:00 p.m. Roll Call Present 5 - Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III, Council Member Pete Souza, and Council Member Jesse Kerley Others present were Interim City Manager Jack Miller, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Fred Houston, Darlene Barnwell, Brenda Marlow, Amanda Elmore, Aaron Elmore, Lou Morrison, Jerry Lewis, Gloria Sue Lewis, Jeffrey Skidmore, Ray Harris, Peggy Harris, Janice Plemmons-Jackson, Jim Young, John Turner, Chuck Anderson, Teresa Boston, Grady Taylor, Joe Miller, Jerry Kerley, Jim Morrow, David Jackson, Khrista Wyatt, Joe Larga, Teresa Boston, Karli Threet, and Archie Higgins. 1) Consent Agenda A motion was made by Council Member Jesse Kerley, seconded by Council Member Pete Souza, that all items be approved on the Consent Agenda. The motion carried by the following vote: Aye: 5- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III, Council Member Pete Souza and Council Member Jesse Kerley a. Approval of Amendment Number 3 for Safe Routes to School Program This Contract was approved as recommended. b. Approval of contract with TDOT for reconstruction of Cox Ave. This Contract was approved as recommended. c. Approval of application for $15,000 grant for a patrol car This Application was approved as recommended. 2) Other Business a. Consideration and possible action on a request by the chairperson , Dog Park Oversight Committee, for subsidy allocation to complete the project. A request was received from the Chairperson of the Dog Park Oversight Committee for additional funding to complete the project. The total cost for the Dog Park to date City of Crossville Page 1 Call for Special Meeting Minutes July 25, 2013 is approximately $25,600. An updated budget was provided. Dr. Miller estimated that they will need $8,000-9,000 to complete the project. He recommended an amendment to the budget of $8,500. A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Council Member Pete Souza, that this Ordinance be approved on first reading. The motion carried by the following vote: Aye: 5- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III, Council Member Pete Souza and Council Member Jesse Kerley b. Consideration and action on a proposal by the Mayor and Interim City Manager on a financial package for funding the CBD Redevelopment Restoration project Mayor J. H. Graham and Interim City Manager Jack Miller presented a proposal for financing an amount not to exceed $4,000,000 on the downtown improvement project. The Tennessee Municipal Bond Fund provides variable rates for a maximum of 25 years. The estimated $200,000 yearly loan payments would require a $0.05 property rate increase. Their loans are currently at 1.05%. Rural Development provides fixed rates at a current interest rate of 3.5% for a maximum of 38 years. Mayor Graham estimated a $0.055 property rate increase to cover $225,000 yearly loan payments to Rural Development. Mayor Graham recommended applying for a variable loan from TMBF and paying it off earlier if the rates go up significantly. Monthly payments can be paid on both loans, which would decrease the amount of interest paid. Mayor Graham reported that the City was given an AA- rating by Standard & Poors last year and that the bond rating had improved significantly over the past 2 years. A motion was made by Mayor J.H. Graham III, seconded by Council Member Pete Souza, that an application be approved for submittal to the Tennessee Municipal Bond Fund for a loan on the downtown improvement project at a variable rate for an amount not to exceed $4,000,000. The motion carried by the following vote: Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III and Council Member Pete Souza Nay: 1- Council Member Jesse Kerley c. Hear report from Interim City Manager on status of acquisition of the amphitheater property The Interim City Manager reported that the City Attorney has contacted Mr . Boston regarding the transaction. He informed him that he will convey by quitclaim deed whatever strip of the property is necessary to clean up the boundary between his property and the County property behind the amphitheater, which will then enable the County to deed it to the City. The closing with the City can occur once the surveyor prepares his new description of the property, the plat is approved by the Crossville Regional Planning Commission, and Mr. Boston conveys whatever may be necessary to the County. Tim Begley reported that the new plat will have to go before the Planning Commission, which will delay the closing a little. City Attorney Chadwell reported that he also had talked to Mr. Boston and he expects to deliver a survey plat and draft deed in about a week to the City Clerk. Mayor Graham asked that a special called meeting of the Planning Commission be scheduled when the survey plat is received. This Report was received and filed City of Crossville Page 2 Call for Special Meeting Minutes July 25, 2013 d. Consideration and possible action on the selection of a City Manager Mayor Graham stated that public ballots had been prepared for voting. City Attorney Chadwell reported that he had consulted with MTAS and a public ballot is permitted . If Council chose that route, the ballots would be handed to the City Attorney who would announce each Councilmember's vote. Once a candidate received 3 votes, the selection would be complete. If there were ties, an additional vote would take place. He asked that the Council adopt the slate of nominees (Scott Collins, Aaron Elmore, Steve Goodwin, Carlo Pilgrim, David Rutherford, Jeffrey Skidmore). Councilman George Marlow stated that candidate Aaron Elmore is his son -in-law. A motion was made by Mayor J. H. Graham, III, seconded by Council Member Pete Souza, that the slate of nominees be adopted. The motion carried by the following vote: Aye: 5- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III, Council Member Pete Souza and Council Member Jesse Kerley A motion was made by Mayor J. H. Graham, III, seconded by Council Member Pete Souza, that the public ballot system be utilized. The motion passed by the following vote: Aye: 5- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III, Council Member Pete Souza and Council Member Jesse Kerley The following ballots were read by the City Attorney and certified by the City Clerk . (Copies of the ballot are attached and made a part of these minutes.) Ballot #1: Mayor Pro-Tem Danny Wyatt - Rutherford Mayor J. H. Graham, III - Skidmore Councilman George Marlow - Elmore Councilman Jesse Kerley - Elmore Councilman Souza - Skidmore Ballot #1: Councilman Souza - Skidmore Mayor Pro-Tem Danny Wyatt - Skidmore Mayor J. H. Graham, III - Skidmore Councilman Jesse Kerley - Elmore Councilman George Marlow - Elmore Upon reading the votes on Ballot #2, City Attorney Chadwell announced that Jeffrey Skidmore had been selected as City Manager. Mayor Graham stated that a background check would be ordered and a salary and benefit package negotiated for approval by Council. Councilman Souza recommended the retention of Jack Miller, at the pleasure of the City of Crossville Page 3 Call for Special Meeting Minutes July 25, 2013 upcoming City Manager, for up to 8 weeks. Dr. Miller asked that the Mayor be authorized to discuss it further with him. A motion was made by Council Member Pete Souza, seconded by Council Member Jesse Kerley, that Jack Miller be retained at his current pay for up to 8 weeks, at the discretion of the new City Manager. The motion was tabled. Adjournment A motion was made by Council Member Jesse Kerley, seconded by Council Member Pete Souza, that the meeting be adjourned. With no further business, the meeting was adjourned at 7:30 p.m. City of Crossville Page 4