Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, June 19, 2014 1:30 PM Council Chambers Call for Special Meeting Mayor J.H. Graham, III Mayor Pro-tem Danny Wyatt Council Member Jesse Kerley Council Member George Marlow Council Member Pete Souza City Manager David Rutherford City Clerk Sally Oglesby Call for Special Meeting Minutes June 19, 2014 The City Council for Crossville, Tennessee met in special session on Thursday, June 19, 2014 at Crossville City Hall. Mayor J. H. Graham, III was present and presiding. He called the meeting to order at 1:30 p.m. Roll Call Present 4 - Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III, and Council Member Pete Souza Absent 1 - Council Member Jesse Kerley Others present were City Manager David Rutherford, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, David Beaty, Mike Moser, Andy Vaughn, Bruce Wyatt, and Fred Houston. ORDINANCES ON FIRST READING 1. Ordinance amending the budget for FY2013-14 (Year-End) A motion was made by Mayor J.H. Graham III, seconded by Council Member George Marlow, that this Ordinance be approved on first reading. The motion carried by the following vote: Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III and Council Member Pete Souza OTHER BUSINESS 2. Approval of TDOT contract for water line relocation on Cox Ave. TDOT has provided a utility relocation contract for the waterlines on Cox Ave. With this contract, TDOT will reimburse 36% of the costs. The Finance Director indicated that no budget amendment would be needed. A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Mayor J.H. Graham III, that this Contract be approved as recommended. The motion carried by the following vote: Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III and Council Member Pete Souza 3. Approval of Deduct Final Change Order of $265,637.03 with Plateau Excavation The CoLinx project funding through the FastTrack grant is complete. Approval of the final change order in the deduct amount of $265,637.03 was requested. The change order includes both Schedule I (City/Fast Track portion) and Schedule II (Company’s portion). The deduct amount of the City’s portion is $20,007.33. A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Council City of Crossville Page 1 Call for Special Meeting Minutes June 19, 2014 Member George Marlow, that the deduct change order with Plateau Excavation be approved as recommended. The motion carried by the following vote: Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III and Council Member Pete Souza 4. Discussion and action on Cumberland County convenience center City staff has been meeting with Cumberland County officials regarding the 0.324 acres that needs to be acquired for the widening of Cox Ave. The County Commission agreed to donate the right-of-way; however, their motion included the following “require the City of Crossville to assist with the ground work or site preparation should it be necessary to relocate the convenience center”. In meetings with the County, discussion was held on the moving of the convenience center to the south side of the Little Obed River, but that site has been rejected by the County. Mr. Rutherford was not comfortable agreeing to assist the County on an unknown site at an unknown cost with no specifics included in the agreement. City Attorney Chadwell explained that the County put the caveat on the acceptance of the deed, which has not been recorded. It was pointed out by Council that this is a shared project to try to get jobs, but that the City has put all the money into the project so far. City Manager Rutherford pointed out that the issue must be resolved as the project will not move forward without a deed from the County. City Attorney Chadwell estimated the cost to condemn the property could exceed $4000-5000 in addition to the value of the property. City Manager Rutherford recommended any offer be capped at 2-3 years. Mayor Graham indicated that he would try to negotiate a 24 month window for the work to be done. A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Mayor J.H. Graham III, that Mayor Graham be directed to go to the County Mayor for an explanation on what was meant by their motion on the city assisting in site prep for a convenience center. The motion carried by the following vote: Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Mayor J.H. Graham III and Council Member Pete Souza ADJOURNMENT The meeting was adjourned at 1:50 p.m. City of Crossville Page 2