Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Wednesday, August 20, 2014 3:30 PM Council Chambers Call for Special Meeting Mayor J.H. Graham, III Mayor Pro-tem Danny Wyatt Council Member Jesse Kerley Council Member George Marlow Council Member Pete Souza City Manager David Rutherford City Clerk Sally Oglesby Call for Special Meeting Minutes August 20, 2014 The City Council for Crossville, Tennessee met in special session on Wednesday, August 20, 2014, at Crossville City Hall. Mayor Pro-Tem Danny Wyatt was presiding. He called the meeting to order at 3:30 p.m. Roll Call Present 4 - Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Council Member Pete Souza, and Council Member Jesse Kerley Absent 1 - Mayor J.H. Graham III Others present were City Manager David Rutherford, City Clerk Sally Oglesby, Fred Houston, Tim Begley, Andy Vaughn, Gary Nelson, Clark Annis, Jim Hilborn, Tim Wilson, Jim Long, Brad Allamong, Tonya Hinch, Melissa Kerley, and David Beaty. Consent Agenda ORDINANCES ON THIRD READING Approval of the Consent Agenda A motion was made by Council Member Jesse Kerley , seconded by Council Member Pete Souza, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Council Member Pete Souza and Council Member Jesse Kerley 1. Ordinance annexing 7.35 acres of The Gardens This Ordinance was adopted on third reading. 2. Ordinance annexing 1.12 acres on Hwy. 127S (a portion of S & J Properties) This Ordinance was adopted on third reading. 3. Ordinance amending §18-107 and §18-108 of the Crossville Municipal Code regarding water and sewer main line extensions This Ordinance was adopted on third reading. ORDINANCES ON SECOND READING 4. Ordinance amending the FY14-15 budget for Veterans’ Service Office City of Crossville Page 1 Call for Special Meeting Minutes August 20, 2014 This Ordinance was approved on second reading. 5. Ordinance amending Title 8 of the Crossville Municipal Code regarding alcoholic beverages This Ordinance was approved on second reading. BIDS / PURCHASES (Bid tabulations are attached and made a part of these minutes.) 6. Sanitary Sewer Rehabilitation A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Council Member Pete Souza, that action be deferred on the bids and a contract amendment be requested to remove the sewer rehabilitation from the contract with the State of Tennessee for the CDBG grant. The motion carried by the following vote: Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Council Member Pete Souza and Council Member Jesse Kerley 7. Little Obed Sewer Pump Station Upgrade The low base bid was from Norris Brothers Construction. It was recommended for approval by GRW Engineering. A motion was made by Council Member Pete Souza, seconded by Council Member George Marlow, that the bid of Norris Brothers Construction in the amount of $525,000 be accepted, subject to approval of the funding agency, additional funding by the City of $25,250 be approved, and a budget amendment passed on first reading. The motion carried by the following vote: Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Council Member Pete Souza and Council Member Jesse Kerley OTHER BUSINESS 8. Resolution adopting a Plan of Services for the annexation of 7.35 acres in The Gardens A motion was made by Council Member Pete Souza, seconded by Council Member Jesse Kerley, that the resolution be approved. The motion carried by the following vote: Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Council Member Pete Souza and Council Member Jesse Kerley 9. Resolution adopting a Plan of Services for the annexation of 1.12 acres on Hwy. 127S (a portion of S & J Properties) A motion was made by Council Member Pete Souza, seconded by Mayor Pro-tem Danny Wyatt, that the Resolution be approved. The motion carried by the following vote: City of Crossville Page 2 Call for Special Meeting Minutes August 20, 2014 Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Council Member Pete Souza and Council Member Jesse Kerley 10. Discussion and action on engineering for water system improvements In order to proceed on the water system improvements, direction needs to be given to the City Manager on engineering for the following projects: · Catoosa 127N - new water tank · Holiday Drive waterline replacement · Highland Lane waterline replacement · Lantana Estates & Fairyland Acres waterline replacement · Old Lantana Road waterline replacement If the projects will be funded through Rural Development or State Revolving Loan Funds, RFQ’s will be sent out to engineering firms. In preparing the RFQ’s, the project needs to be identified. They can be sent out in two packages---one for the water tank and one for waterline replacements, but the engineering firm will need to know if the waterline projects will be further distributed amongst multiple firms. As pointed out earlier, if the projects are funded through Rural Development or the State Revolving Loan Fund, each engineering will have to prepare a preliminary engineering report and/or facilities plans on their project. Councilman Souza stated that he would prefer using the TML Bond Fund and procure one engineer for the waterline projects through the RFQ process. Councilman Marlow asked for a recommendation from the City Manager. Mr. Rutherford stated that 38 years is a long time with an increased cost for interest, but it can be refinanced after the project is completed and grants received. Further, if the City wants grant money, then Rural Development would be the choice. He pointed out that there would be redundant costs if there are multiple engineers. A motion was made by Council Member George Marlow, seconded by Council Member Pete Souza, that the projects be funded through Rural Development. The motion carried by the following vote: Aye: 4- Council Member George Marlow, Mayor Pro-tem Danny Wyatt, Council Member Pete Souza and Council Member Jesse Kerley ADJOURNMENT With no further business, the meeting was adjourned at 3:47 p.m. City of Crossville Page 3