Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Monday, June 27, 2016 12:00 PM Council Chambers Call for Special Meeting Mayor James Mayberry Mayor Pro-Tem Pamala Harris Council Member Jesse Kerley Council Member Pedro (Pete) Souza Council Member Danny Wyatt Interim City Manager Steve Hill City Clerk Sally Oglesby Call for Special Meeting Minutes June 27, 2016 The City Council for the City of Crossville, Tennessee met in special session on Monday, June 27, 2016, at Crossville City Hall. Call to Order Mayor James Mayberry was present and presiding. He called the meeting to order at 12:00 noon. Rollcall Present 5 - Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris, and Council Member Danny Wyatt Others present were Interim City Manager Steve Hill, City Attorney Will Ridley, City Clerk Sally Oglesby, Mark Steinmann, Mark Rosser, Rod Shoap, Kevin Music, Andy Vaughn, Jerry Kerley, Fred Houston, Jim Young, Jeff Johnson, Billy Martin, Lee Lawson, Heather Mullinix, Leah Crockett, Steve Powell, Mike Turner, Chris South, Larry Qualls, Brad Allamong, Nancy Burns, Ed Camera, Rob Harrison, and Bill Meyrahn. 1. Approval of Change Order #1 - Landfill Pump Station Renovation It was recommended by the engineers that a change order in the amount of $9,570 be approved on the landfill pump station renovation project to: · relocate the generator pad to allow for access to the by-pass pump connection, · add a manhole and air relief valve on the new force main pipe, and · install a new backflow preventer and copper piping to the water line inside the pump station The funds will be 100% City as the loan/grant for this project and the I/I portion have already been committed. A motion was made by Mayor Pro-tem Pamala Harris, seconded by Council Member Jesse Kerley, that the Change Order be approved as recommended. The motion carried by the following vote: Aye: 5- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt 2. Approval of temporary street closings for Chop Shop block party on July 9 The Chop Shop is sponsoring their 4th annual block party on Saturday, July 9, from 9:00 a.m. - 11:00 p.m. They have requested that North Street and 5th St. from West Ave. to Rector Ave. be closed during the event. They have contacted surrounding businesses. A motion was made by Council Member Pete Souza, seconded by Mayor Pro-tem Pamala Harris, that the temporary street closings be approved as recommended. The motion carried by the following vote: City of Crossville Page 1 Call for Special Meeting Minutes June 27, 2016 Aye: 5- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt 3. Approval of water/sewer rate resolution As discussed in budget work sessions, water rates are proposed to increase 2% and sewer rates are proposed to increase 5%, effective July 1, 2016. These increases are mandated by the Comptroller's Office. A motion was made by Council Member Pete Souza, seconded by Mayor James Mayberry, that this Resolution be approved as recommended. The motion carried by the following vote: Aye: 4- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry and Mayor Pro-tem Pamala Harris Nay: 1- Council Member Danny Wyatt 4. Resolution approving outside agency allocations for FY2016-17 A motion was made by Council Member Pete Souza, seconded by Mayor James Mayberry, that this Resolution be approved as recommended. The motion carried by the following vote: Aye: 5- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt ORDINANCES ON THIRD READING Ordinance adopting a budget for FY2016-17 Councilmember Wyatt stated that he would like to get the information on hiring a crew to start a 10-year plan for constructing sidewalks. He asked to amend the budget by removing the $3,000,000 for the downtown sidewalk project. Councilmember Souza raised a point of order over the amendment based upon previous action taken to do the downtown sidewalk project. He stated that the previous action would need to be rescinded. City Attorney Ridley stated that the proper motion would be to amend the budget since Councilmember Wyatt's intention is just to remove the money from the budget at this time, not cancel the project. Mayor Mayberry ruled that his point was well taken, but the amendment is just to remove the money. Those in favor of the amendment commented that they wanted to get the information on the costs for crews to do the project rather than contracting it out. Those against the amendment commented on the short notice of the work session and the meeting and that the budget could be amended at a later date once the information is received. A motion was made by Council Member Danny Wyatt, seconded by Council Member Jesse Kerley, that the Ordinance be amended to remove funds from the budget on the downtown sidewalks. The motion carried by the following vote: Aye: 4- Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt City of Crossville Page 2 Call for Special Meeting Minutes June 27, 2016 Nay: 1- Council Member Pete Souza A motion was made by Mayor James Mayberry, seconded by Council Member Pete Souza, that the Ordinance be adopted on third reading as amended. The motion carried by the following vote: Aye: 5- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt 6. Ordinance adopting a Tax Rate for FY2016-17 A motion was made by Council Member Danny Wyatt, seconded by Mayor Pro-tem Pamala Harris, that the Ordinance be adopted on third reading. The motion carried by the following vote: Aye: 5- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt 7. Discussion and action on Radio Communications System Upgrade Approval was requested to purchase new radios compatible with the Cumberland County Communications System under the bids solicited by Cumberland County. Approval was also requested to enter into negotiations with Cumberland County on an Inter-Local Agreement to share system maintenance costs and equipment maintenance. A motion was made by Council Member Pete Souza, seconded by Mayor Pro-tem Pamala Harris, that the purchase of new radios in all departments be approved and approval be given for entering into negotiations with Cumberland County on an Inter-Local Agreement for maintenance. The motion carried by the following vote: Aye: 5- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt 8. Approval of Three Star Contract The Department of Economic & Community Development has designated Cumberland County/Crossville as a Tier 2 County and eligible to receive a $10,000 grant. The grant will be distributed to Cumberland County Rising, an anti-drug coalition. The City of Crossville will be the administrator for the grant funds. A motion was made by Mayor Pro-tem Pamala Harris, seconded by Council Member Pete Souza, that this Contract be approved as recommended. The motion carried by the following vote: Aye: 5- Council Member Pete Souza, Council Member Jesse Kerley, Mayor James Mayberry, Mayor Pro-tem Pamala Harris and Council Member Danny Wyatt ADJOURNMENT With no further business, the meeting was adjourned at 12:26 p.m. City of Crossville Page 3 Call for Special Meeting Minutes June 27, 2016 City of Crossville Page 4