Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, May 18, 2017 5:00 PM Council Chambers Call for Special Meeting Mayor James Mayberry Mayor Pro Tem J.H. Graham, III Council Member Pamala Harris Council Member Scot Shanks Council Member Danny Wyatt City Manager Greg Wood City Clerk Sally Oglesby Call for Special Meeting Minutes May 18, 2017 The City Council for the City of Crossville held a special called meeting on Thursday, May 18, 2017, at Crossville City Hall. Call to Order Mayor James Mayberry was present and presiding. He called the meeting to order at 5:00 p.m. Roll Call Present 4 - Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks, and Mayor James Mayberry Absent 1 - Council Member Pamala Harris Others present were City Manager Greg Wood, City Attorney Will Ridley, City Clerk Sally Oglesby, Jim Young, Andy Vaughn, Heather Mullinix, Valerie Hale, Fred Houston, Mark Rosser, David Beaty, Kevin Music, Bruce Wyatt, LeeAnn Smith, Rodney Smith, Rolf Weeks, Jeff Johnson, Tammie French, Laney Colvard, Billy Martin, Levonn Hubbard, and Jerry Kerley. a. HVAC Unit - Airport Terminal Building One of the units at the airport terminal building has gone out and must be replaced. City Manager Greg Wood presented 4 estimates for the HVAC unit: $5,991 Action Heating & Cooling $6,607 Aloha Airconditioning & Heating $4,327 Crossville Heating & Cooling $4,050 Bennett Heating & cooling He recommended accepting the low bid from Bennett Healing & Cooling. The funds will come out of the maintenance money. A motion was made by Mayor James Mayberry, seconded by Council Member Danny Wyatt, that the low bid of Bennett Heating & Cooling be accepted. The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Council Member Pamala Harris b. Discussion and action on contracts for LPRF grant for the redevelopment of Garrison Park The environmental phase has been completed and certified by the State and a contract has been provided for the $500,000 grant for the redevelopment of Garrison Park. Contracts need to be approved for Community Development Partners ($41,000) for the administration of the grant and to Lose & Associates for design, bidding, and construction services ($82,944). The preliminary budget submitted with the grant application included $124,416 for these services. City of Crossville Page 1 Call for Special Meeting Minutes May 18, 2017 Numerous public meetings were held on this project and documented in the attachments. In addition, there were numerous public hearings in connection with the recreation master plan. The City Manager and Mayor reported that a request has been submitted to allow fencing to go back up along Miller Ave. and around "A" field after the project is completed and it is expected to be approved. They also reported that “A” field can be left intact. A motion was made by Council Member Danny Wyatt, seconded by Mayor Pro-tem J. H. Graham, that the City Attorney be requested to review the contract and see what has to be done and defer action until the next meeting. The motion failed by the following vote: Aye: 2- Council Member Danny Wyatt and Mayor Pro-tem J. H. Graham Nay: 2- Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Council Member Pamala Harris A motion was made by Mayor James Mayberry, seconded by Council Member Scot Shanks, that the contracts with Community Development Partners and Lose & Associates be approved and a budget amendment approved on first reading. The motion carried by the following vote: Aye: 2- Council Member Scot Shanks and Mayor James Mayberry Nay: 1- Council Member Danny Wyatt Absent: 1- Council Member Pamala Harris Abstain: 1- Mayor Pro-tem J. H. Graham c. Discussion and action on Centennial Park splash pad Council member Danny Wyatt lead a discussion on the splash pad for Centennial Park. At a meeting held on September 16, 2016, a motion was passed “that the City Manager be authorized to negotiate a contract with Hart Freeland Roberts for engineering/design services for a splashpad at Centennial Park.” No contract was ever brought back to City Council for action by Interim City Manager Steve Hill. If the Council wants to proceed with the project, the City Manager recommended rescinding that action and taking proposals for a design/build project. Councilmember Wyatt recommended a budget of $250,000. A motion was made by Council Member Danny Wyatt, seconded by Mayor Pro-tem J. H. Graham, that the action taken on September 16, 2016 regarding a contract with Hart Freeland Roberts be rescinded and the City Manager authorized to send out Requests for Proposals for a design/build package on a splashpad at Centennial Park with a budget of $250,000. The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Council Member Pamala Harris d. Discussion and action on contract for the traffic signal for Lantana Rd./Main St. City of Crossville Page 2 Call for Special Meeting Minutes May 18, 2017 A contract has now been received for the funding of the traffic signal replacement at Lantana Rd and Main Street that needs to be approved. The funding will be 100% through the City’s allocation of Surface Transportation Block Grant Funds. A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Scot Shanks, that the contract be approved. The motion carried by the following vote: Aye: 4- Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry Absent: 1- Council Member Pamala Harris e. Discussion and action on the downtown sidewalk project City Manager Wood reported that they met with TDOT and were told that the repaving would not take place until 2020. He still recommended getting the corners done and the lights done either in-house or through a bid. The street lights must be done to bring some of the corners into ADA compliance. Without action, he must go back to the original motion from July 22, 2016. It was estimated that the corners would be about 30% of the work. The current permitted sidewalk plan includes the following: 1. Street Signage (post will be black square) 2. All Items pertaining to ADA Sidewalks with Curb and Gutter (also includes retaining walls, ramps and steps to doorways, planter curbs, canopy footings and handrails). 3. Street Lighting with receptacles for Christmas lights and associated power supplies. 4. Temporary Pavement Markings Items that should be added to the project include all necessary equipment for the pedestrian signals at the Fourth Street and First Street intersections. (Councilmember Harris arrived at 5:16 p.m.) Those in favor of the motion commented that you don't get a second chance to make a first impression, that Bob Weber from Fairfield Glade has presented comments he has received from people looking at retiring here who commented that we don't have an attractive downtown and enough things to do and are looking elsewhere, that a project of only 30% of the work might be difficult to get a contractor interested enough to bid although the City could do the lights themselves, that the goal is doing it correctly the first time and done in a timely manner, that things are picking up and we won't know the price until it is bid, and that the motion is to bid it not construct it. Those opposed to the motion stated they couldn't support the entire project, but could support the street lights, but not all the sidewalks. A motion was made by Council Member Scot Shanks, seconded by Mayor James Mayberry, to rescind the action taken on July 22, 2016 regarding the downtown sidewalks, and authorize the City Manager to take bids on the downtown sidewalk project from Neecham to Lantana Road, including street lights, as re-designed. The motion failed by the following vote: Aye: 2- Council Member Scot Shanks and Mayor James Mayberry Nay: 3- Council Member Pamala Harris, Council Member Danny Wyatt and Mayor Pro-tem J. H. Graham City of Crossville Page 3 Call for Special Meeting Minutes May 18, 2017 ADJOURNMENT With no further business, the meeting was adjourned at 5:31 p.m. A work session was held following the meeting on the FY2017-18 budget. City of Crossville Page 4