Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, January 25, 2018 12:00 PM City Hall Conference Room 317 Call for Special Meeting Mayor James Mayberry Mayor Pro-Tem J. H. Graham, III Council Member Pamala Harris Council Member Scot Shanks Council Member Danny Wyatt City Manager Greg Wood City Clerk Valerie Hale Call for Special Meeting Minutes January 25, 2018 Call to Order The City Council for the City of Crossville met in special session on Thursday, January 25, 2018 at Crossville City Hall. Rollcall Present 4 - Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, and Mayor James Mayberry Absent 1 - Council Member Scot Shanks Others present: City Manager Greg Wood, City Attorney Will Ridley, City Clerk Valerie Hale, Assistant City Clerk Malena Fisher, Larry Qualls, Andy Vaughn, Randall Kidwell, Ray Patel, Sue Moffat, David Padgett, Gary Nelson, Rolf Weeks, Jim Young, Brad Allamong, Rob Harrison, Cliff Wightman, and Vickie Upchurch. 1. Consent Agenda A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Danny Wyatt, that items A through E on the Consent Agenda be approved. The motion passed by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks a. Discussion and action on part-time fraud examiner position in Police Department The Police Department requests to hire a part time person who specializes in fraud and is a Certified Fraud Examiner. This person would only assist with investigations of financial fraud cases and deal with victims only. This position would be a civilian employee. This Ordinance was adopted on third reading. b. Ordinance establishing a Crossville Sports Council An ordinance has been prepared to create a Crossville Sports Council, as previously discussed with Council. This Ordinance was adopted on third reading. c. Ordinance amending the 2017-2018 budget to purchase 2017 F-550 (Utility Maintenance Department) The Utility Maintenance Department Supervisor is presenting a quote from Ford of City of Crossville Page 1 Call for Special Meeting Minutes January 25, 2018 Murfreesboro for a white, 2017 Ford F-550, regular cab, with service utility bed, 4x4. The 2017 truck will replace a 2000 4x4, F-350 diesel with 108,090 miles, which is requiring a new engine at a cost of $10,000. The replacement vehicle will be upgraded to an F-550, 4x4 diesel for safety reasons. The 2017 vehicle is better equipped to pull equipment used by Utility Maintenance. Ford of Murfreesboro has a contract with the State of Tennessee, Central Procurement Office. Cost for the truck, hitch and spray-in bed liner is $56,000. The Utility Maintenance department supervisor has reviewed the quote and recommends purchasing the truck. This Ordinance was adopted on third reading. d. Ordinance discouraging smoking at Garrison Park The Parks and Recreation Director and the City Manager have had conversations with Mindy Doyle, Cumberland County Public Health Director, about using tobacco settlement funds to purchase playground equipment if the City adopts an ordinance discouraging tobacco use at Garrison Park. This Ordinance was adopted on third reading. e. Ordinance amending the 2017-2018 budget for K-9 replacement The Police Department requested to purchase a canine from Southern Police Canine to replace one of the older canines retiring and received approval from City Council on August 8, 2017 to make the purchase. The cost for the canine and training was $14,000. The purchase was funded through the Drug Fund; however, funds were not budgeted and a budget amendment is required. This Ordinance was adopted on third reading. 2. Other Business a. Discussion and action on resolution regarding hotel/motel occupancy tax Mayor Mayberry read the resolution aloud and asked for comments regarding the resolution. David Padgett, Hampton Inn, discussed the current applicable taxes which are currently 17.25%. This includes sales tax and the County hotel occupancy tax. He stated that this would put taxes at over 20% and would be one of the highest in the state. Mr. Padgett asked the Council to phase the tax in over time and see if it affects the local hotel industry. Mayor Pro Tem addressed reasoning for the tax and stressed that if passed the revenue generated will be used for the increase of tourism to provide more events and functions to attract more individuals. There was a discussion about phasing in 3% and whether it could be done. City Attorney advised that if passed by General Assembly, final implementation would require 3/4 vote by City Council. City of Crossville Page 2 Call for Special Meeting Minutes January 25, 2018 There was a discussion about the sports council offering incentives to attract more tourists. Council Member Wyatt asked Doug Parkey to speak to whether he, as a member of the sports council, feels that the hotel occupancy tax would affect tourism and economic development. Mr. Parkey stated that the tax is not all about generating revenue for the sports council. The goals of the sports council were to maximize full potential of current facilities, determine what other facilities are needed, and to recruit other types of events such as festivals and concerts. The sports council will be funded by private donations and businesses. It is estimated the hotel occupancy tax will generate about $300,000. It is required that the resolution be approved two times. The resolution passed the first reading on January 23, 2018. A motion was made by Council Member Danny Wyatt, seconded by Mayor Pro-tem J. H. Graham, that the Resolution be approved. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks Adjournment With no further business to discuss, the meeting adjourned at 12:21 p.m. City of Crossville Page 3