Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Tuesday, March 27, 2018 5:45 PM Room 317 Call for Special Meeting Mayor James Mayberry Mayor Pro-Tem J. H. Graham, III Council Member Pamala Harris Council Member Scot Shanks Council Member Danny Wyatt City Manager Greg Wood City Clerk Valerie Hale Call for Special Meeting Minutes March 27, 2018 The City Council for the City of Crossville met in special session on Tuesday, March 27, 2018, at Crossville City Hall. Prior to the meeting, there was a closed, executive session with the City Attorney, Will Ridley. Call to Order Mayor James Mayberry was present and presiding. He called the meeting to order at 5:45 p.m. Roll Call Present 4 - Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, and Mayor James Mayberry Absent 1 - Council Member Scot Shanks Others present were City Manager Greg Wood, City Attorney Will Ridley, City Clerk Valerie Hale, Jim Young, Larry Qualls, Heather Mullinix, Clark Annis, Scott Humphrey, Rita Reals, Jim Hilborn, and Tim Begley. 1. Consent Agenda A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Danny Wyatt, to approve items 1 A-E on consent agenda. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks Ordinances on Third Reading a. Ordinance amending §15-125 in the Crossville Municipal Code regarding Rules of the Road The Crossville Police Department is requesting to adopt the new State Traffic Statue which includes: • Creating a misdemeanor for using mobile telephone in any marked school zone while vehicle is in motion • Creating a delinquent act for person under 18 years old to operate a vehicle and talk on a mobile telephone equipped with a hands-free device while the vehicle is in motion • Allows a person 18 years or older to operate a vehicle in a marked school zone and talk on a mobile telephone that is equipped with a hands-free device while the vehicle is in motion. • Creates a delinquent act for a person under 18 years old to use a mobile phone to City of Crossville Page 1 Call for Special Meeting Minutes March 27, 2018 transmit or read a written message, i.e. text message • Prohibiting any steady-burning lights that display to the front of the vehicles in any color other than white or amber or in any combination of colors other than white and amber with exceptions • Prohibits vehicles using flashing lights in any color of combination of colors that display to the front of the vehicles, other than factory installed emergency flashers with exceptions This Ordinance was adopted on third reading. Ordinances on Second Reading b. Ordinance amending budget to purchase scoreboards for the Warner Complex At the Council’s request, bids were taken for installation of four new scoreboards at the Warner Complex softball fields. The bid tab is attached. The Parks and Recreation Department recommends purchase from Electro-Mech Scoreboard Co. for the amount of $21,900.00 for boards, controllers and installation. The low bid received from Nevco for $15,549.70 does not include installation as requested in specifications. The next lowest bid from Daktronics for $21,578.00 includes incorrect controller that was not within the specification guidelines. This Ordinance was approved on second reading. c. Ordinance amending budget to purchase water meter registers for Catoosa Department The Catoosa Department would like to purchase 600 meters at $140.00 each for a total of $84,000. Some of these could be purchased at a discounted rate of $112.94. A budget amendment would be required. This Ordinance was approved on second reading. d. Ordinance amending portions of Title 2 of the Crossville Municipal Code pertaining to Boards, Commissions, and the Like Council member Wyatt is requesting to amend the ordinance regarding the sports council to reflect that members can be residents of Cumberland County, not just the City of Crossville. This ordinance also changes the name from Crossville-Cumberland County Sports Event Committee to Crossville-Cumberland County Sports and Events Council (CCCSEC). This Ordinance was approved on second reading. e. Ordinance amending budget to hire SRO Mayor Mayberry and Council member Danny Wyatt attended a safety committee meeting with the Cumberland County Board of Education. The Board of Education has approved sending a request to the County budget committee for 4 new SROs. The Board of Education has been splitting 8 schools with 4 officers and the Phoenix School has been overlook. The Phoenix School has approximately 175 students, and is the same campus that houses the administrative offices of the Cumberland County City of Crossville Page 2 Call for Special Meeting Minutes March 27, 2018 Board of Education. Chief Beaty recommends an SRO for the Phoenix School. This would make the City providing four SROs, the County providing four officers, and the Board of Education providing four officers. This Ordinance was approved on second reading. 2. Other Business a. Approval of application for Tennessee Economic and Community Development Façade Grant Each year TNECD offers a grant for improvements to commercial businesses. Eligible projects include exterior improvements to for-profit or non-profit commercial businesses including signage, painting, awnings, lighting, windows, doors, entryways and other approved improvements (interior improvements are not allowed). The grant deadline has not been established yet, but in preparation of the grant, there are certain criteria that have to be met prior to application such as income designations, public hearings, and blight designations (https://www.tn.gov/ecd/rural-development/tennessee-main-street/facade-improvement- program.html.) The City Manager is requesting approval to apply for the grant and begin the process of making sure the criteria are met. A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Pamala Harris, to approve application. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks b. Approval of bid for Interchange Business Park/Site Development Grant The City of Crossville received bids for site grading for a building pad, parking area and storm water basin for Interchange Business Park. There were 5 bids received and the low bidder is recommended for approval. The low bid was $848,000. A motion was made by Council Member Danny Wyatt, seconded by Council Member Pamala Harris, to award bid to Robert Clear Coal Corporation. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks c. Discussion and action on contract with J.S. Haren Company The City Attorney updated the Council on the project at the wastewater treatment plant and recommended termination of the contract with J.S. Haren Company, the contractor responsible for improvements at the plant. The attorney for J.S. Haren Company has requested to meet with Mr. Ridley on April 2 or April 3 to try to resolve the issue. A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Pamala Harris, to recommend termination of contract for cause and per recommendations as exhibited by City Attorney effective April 6, 2018, 12:00 p.m. The motion carried by the following vote: City of Crossville Page 3 Call for Special Meeting Minutes March 27, 2018 Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks d. Approval of emergency purchase for Wastewater Treatment Plant Mr. Wood discussed the tanks at the Wastewater Treatment Plant, which could require implementing measures for an emergency purchase as outlined in the ordinance Section 5-607. There is currently a problem with the treatment tanks. During the recent improvements at the plant, the tanks were shut down to drain and press. The contractor never drained and/or pressed material in the tanks, causing a septic situation; therefore, the material in the tanks cannot be put into treatment. Mr. Wood recommends finding a reasonably priced press available, while contract details are worked out. Mr. Wood recommends getting purchase of press underway so when contract is in place, the project can be finished. A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Danny Wyatt, to approve recommendations of City Manager for emergency purchase regarding improvement project at waste water treatment plant, any and all items connected thereto upon phone calls to each council member for updates before purchases are made. The motion carried by the following vote: Aye: 4- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham and Mayor James Mayberry Absent: 1- Council Member Scot Shanks Adjournment With no further business to discuss, the meeting adjourned at 5:56 p.m. City of Crossville Page 4