Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, May 10, 2018 5:00 PM City Hall Conference Room 317 Call for Special Meeting Mayor James Mayberry Mayor Pro-Tem J. H. Graham, III Council Member Pamala Harris Council Member Scot Shanks Council Member Danny Wyatt City Manager Greg Wood City Clerk Valerie Hale Call for Special Meeting Minutes May 10, 2018 The City Council for the City of Crossville met in special session on Thursday, May 10, 2018, at Crossville City Hall. Call to Order Mayor James Mayberry was present and presiding. He called the meeting to order at 5:01 p.m. Rollcall Present 5 - Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks, and Mayor James Mayberry Others present: City Manager Greg Wood, City Attorney Will Ridley, City Clerk Valerie Hale, Assistant City Clerk Malena Fisher, Gary Nelson, Rolf Weeks, Jeff Johnson, Ronny Hill, Jerry Kerley, Scott Humphrey, David Beaty, Rob Harrison, Mike Turner, Billy Martin, Tim Begley, Brad Allamong, Bryce McDonald, Chris Bennett, Fred Houston, Chris South, and Leah Crockett. 1. Consent Agenda A motion was made by Mayor James Mayberry, seconded by Mayor Pro-tem J. H. Graham, to approve all items on the Consent Agenda. The motion carried by the following vote: Aye: 5- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry Ordinances on Second Reading a. Ordinance amending FY 17-18 Budget for the Depot reallocation of funds The City Council approved a budget amendment for the Depot that was included in the Palace Theatre department. The finance department set up a new department for the Depot; therefore, creating the need to move the original approved budget amendment from the Palace department to the new Depot department. This Ordinance was approved on second reading. b. Ordinance amending Crossville Municipal Code Section 8-307 regarding hours and days of operation for retail liquor stores Governor Haslam signed legislation to allow for the sale of liquor seven days a week, excluding Christmas, Thanksgiving, and Easter. Currently, the Crossville Municipal Code prohibits the sale of liquor on Sunday and Christmas, Thanksgiving, New Years Day, Labor Day, and July 4. Since it is a state law, the City’s local option to regulate City of Crossville Page 1 Call for Special Meeting Minutes May 10, 2018 the days and hours are preempted. This Ordinance was approved on second reading. Ordinances on First Reading c. Ordinance enacting and adopting a 2018-S6 supplement to the Code of Ordinances The 2018-S6 supplement codifies ordinances passed by City Council since the 2017-S5 supplement was added. This Ordinance was approved on first reading. 2. Other Business a. Ordinance amending FY 17-18 budget for services with ECE for Dorton landfill testing The State Inspector sent the City a letter regarding the landfill testing. City Staff has discussed the sampling results with the Inspector. The City must install 2 additional bladder pumps and future testing will be on a quarterly schedule rather than a semiannual schedule. ECE has given the City a price of $4,100 to install the two pumps. The pumps require more time for sampling and thus the cost is more. A detailed copy of next year’s pricing and schedule is attached. To cover these costs, a budget amendment in the amount of $12,000 was requested for the installation of the pumps and remaining sampling for this fiscal year. The budget amendment passed on two readings. Staff is asking for a revision prior to passage of the 3rd reading of the budget amendment to construct an additional well. The current up gradient well at the landfill is producing samples that have contaminants that should not be present. The cost of replacing it is far less expensive than going into a long-term assessment program if the contamination continues. The assessment requirement would double the testing from two to four times a year at an additional cost of $10,000 plus triggering other testing requirements. TDEC was amenable to the solution of a new well, a greater distance from the buried garbage. The new well would pay for itself within two years and tentatively allow the City to get out of the monitoring business in six more years. If the City has to go into assessment mode, the testing could extend many years beyond that. ECE provided a price of $9,994.00 for the well. A motion was made by Mayor James Mayberry, seconded by Council Member Danny Wyatt, to approve the 3rd reading of the budget amendment in the amount of $22,000; approve the installation of the pumps and well; and approve the sampling rates as presented. The motion carried by the following vote: Aye: 5- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry b. Discussion and action on approval of submittal of an application for an Urban & Community Forestry Program Grant The Crossville Tree Board is requesting approval to apply for the 2018 Urban & City of Crossville Page 2 Call for Special Meeting Minutes May 10, 2018 Community Forestry Grant to fund the part-time Urban Forester position (less than 30 hours per week) for the third year. The third year of funding would be reduced to 60% of $32,000; therefore, offering $19,200 in grant funds. The City will be responsible for the remaining 40% ($12,800) plus $11,000 (routine tree board operating expenses and horticulture supplies) for a total actual cash match of $23,800. The 2016 grant was awarded for $32,000 with the City’s actual cash match of $11,000 plus salary and in kind matches, and the 2017 grant was awarded for the same amount, with the City’s actual cash match being $17,400. Some accomplishments of the City of Crossville’s Urban Forester, Seth Harrison, in the past year: Tree pruning and chainsaw safety workshop for Public Works employees Multiple tree pruning workshops with general public to increase knowledge of care at home Implemented Tennessee Agricultural Enhancement Program (TAEP) grant to increase canopy cover and biodiversity for the City Removed dying trees from Main Street and replaced with new tree Organized City’s Arbor Day Events in conjunction with Cumberland County Master Gardeners Presented at Fall Festival for Master Gardeners, for Obed River Watershed Group, Christian Academy of the Cumberlands, and Fairfield Glade Garden Club Attended international, national, and state level conferences around the country to increase knowledge and networking in the field of urban forestry Designed and plants new riparian species to replace previously topped and damaged trees along an ephemeral stream Created and mailed pamphlets on tree topping and how and why to avoid to more than 12,000 recipients Redesigned Tree Board website to include more information for at-home care and useful resources Created tree planting list for general public regarding trees from small to large sizes and how to determine proper trees for desired locations Began aiding in landscaping for Garrison Park renovation A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Pamala Harris, to approve application for Urban & Community Forestry Grant. The motion carried by the following vote: Aye: 5- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry City of Crossville Page 3 Call for Special Meeting Minutes May 10, 2018 Adjournment With no further business, the meeting adjourned at 5:06 p.m. City of Crossville Page 4