Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Tuesday, September 4, 2018 5:00 PM Conference Room 317 Call for Special Meeting Mayor James Mayberry Mayor Pro-Tem J. H. Graham, III Council Member Pamala Harris Council Member Scot Shanks Council Member Danny Wyatt City Manager Greg Wood City Clerk Valerie Hale Call for Special Meeting Minutes September 4, 2018 Call to Order Mayor James Mayberry was present and presiding and called the meeting to order at 5:00 p.m. The City Council for the City of Crossville met in special session on Tuesday, September 4, 2018, at Crossville City Hall. Roll Call Present 5 - Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks, and Mayor James Mayberry Others present were City Manager Greg Wood, City Attorney Will Ridley, City Clerk Valerie Hale, Assistant City Clerk Malena Fisher, Scott Humphrey, Meredith Mullen, Chase Mullen, Heather Mullinix, Fred Houston, Ed Camera, Levonn Hubbard, Tammie French, Stephanie Humbaugh, Mike Turner, Jim Young, Chris South, Chris Kendrick, Kyle Sherrill, Sue York, Tim Begley, Billy Martin, Jan Hendrixson, Mark Hendrixson, David Simcox, Leah Crockett, Chris Bennett, and Jeff Johnson. Consent Agenda A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Pamala Harris, to approve Items 1-7, excluding 6 of the Consent Agenda. The motion carried by the following vote: Aye: 5- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry Ordinances on Third Reading 1. Ordinance amending FY 18-19 Budget Fair Park Senior Center van The Fair Park Senior Center previously approached City Council regarding the purchase of a new van. The organization secured $20,000 in private donations toward the purchase. The balance needed for the van is $13,491. Council agreed to fund half of the remaining balance. This Ordinance was adopted on third reading. 2. Ordinance amending FY18-19 budget for Garrison Park The City of Crossville received bids for Garrison Park Bid Set #2. The lowest bid was submitted by Freitag Construction Company, Inc. at a base amount of $554,400 with an additive option of $12,000 to include a standing seam metal roof on the rest room facility. This bid set included all work associated with the development of the project City of Crossville Page 1 Call for Special Meeting Minutes September 4, 2018 with the exception of the splash pad and playground equipment and installation. To complete the project, a budget amendment is requested for approximately $200,000. This Ordinance was adopted on third reading. Ordinances on Second Reading 3. Ordinance closing an undeveloped right-of-way for Cooper, Sherrill, and Hooie The property owners along the portion of unimproved ROW near LeeJune street have had the area surveyed and come to an agreement on how it is to be split. Mr. Cooper and Dr. Hooie had an agreement to allow Mr. Cooper to obtain all of the other portion in the area, a 22 foot wide unimproved ROW between their properties. A map is attached and made a part of the minutes. Planning Commission met on 07/19/2018 and recommended approval of right-of-way closure. This Ordinance was approved on second reading. 4. Ordinance closing an undeveloped right-of-way for TCAT and Cumberland Good Samaritans TCAT has requested the unimproved alleyway between two properties along Miller Avenue be closed for a future expansion project. The other property owner that would be affected is Cumberland Good Samaritans. The property owners have been contacted and no opposition has been received by the city staff. Planning Commission met on 07/19/2018 and recommended closing the unimproved ROW by standard method, which would be dividing the alleyway down the middle with each half being joined to the adjacent property. This Ordinance was approved on second reading. 5. Ordinance amending Crossville Municipal Code 11-603 regarding Shooting Galleries The current code states “no license shall be granted to any person other than a county resident for at least one year preceding the application and a qualified voter in Cumberland County”. This has been brought to the attention of City staff by the new owner of the business formerly known as Dave’s Pawn Shop and request is being made to amend the code to allow out of county residents/voters to own and/or operate a shooting gallery. This Ordinance was approved on second reading. 6. Discussion and action on Pickleball Courts at Centennial Park Preliminary estimates to resurface and stripe two tennis courts are as follows: • $22,000 to resurface only • $30,000 includes resurface entire area, restripe 1 tennis, stripe 4 pickleball including nets and posts • $35,000 includes resurface entire area, stripe 8 pickleball including nets and posts City of Crossville Page 2 Call for Special Meeting Minutes September 4, 2018 • $40,000 includes resurface entire area, stripe 8 pickleball including nets and posts and install fence or soft netting and windscreens At the August 14, 2018 meeting, a motion passed to convert the tennis courts at Centennial Park to pickleball courts. Council member Harris voiced concern that not all tennis courts that are available in the County are available at night. She would rather consider adding a tennis court, rather than taking one away and suggested amending the ordinance to allow adding an additional lighted tennis court area at Centennial Park. Council member Wyatt agreed that a tennis court needs to be kept. A motion was made by Mayor Pro-tem J. H. Graham, seconded by Mayor James Mayberry, to wait on a recommendation by staff in regard to options for pickleball courts, postpone discussion and action on pickle ball courts at Centennial Park for a month, and staff to provide prices for additional options. The motion carried by the following vote: Aye: 5- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry 7. Ordinance amending FY 18-19 budget for downtown sidewalks and street lights During the City Manager’s report on August 14, 2018, a motion passed on first reading to amend FY18-19 budget to include the $1.3 million grant for sidewalks and other capital items, plus $290,000 and 10% for street lights to be added to the sidewalk capital project, which is $324,500. This is in response to the award of $1.3 million TAP grant from TDOT. This Ordinance was approved on second reading. Other Business 8. Approval of temporary street closing (West First Street from corner of Palace Theater to Rector Avenue) for Simple Life Sports Weekend September 9, 8:00 a.m.-12:00 p.m. A request has been received from Simple Life Church for a temporary street closure for its Sports Weekend on September 9 from 8:00 a.m. to 12:00 p.m. The request is for West First Street be closed from the Palace Theater to Rector Avenue. Council members Shanks stated that downtown merchants are becoming frustrated with all of the street closures and passed along a recommendation to use the Cumberland County Community Complex. A motion was made by Mayor Pro-tem J. H. Graham, seconded by Council Member Danny Wyatt, that the permit be approved for the temporary street closure. The motion carried by the following vote: Aye: 5- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry City of Crossville Page 3 Call for Special Meeting Minutes September 4, 2018 9. Approval of bid for Seal/Stripe Runway and Taxiway project TDOT-Aeronautics awarded the City a 95% grant in the amount of $637,042 for sealing and striping the airport runway and taxiway. The local share was $33,528 for a total project of $670,570. Bids were received on August 22, 2018 with the low bid received from Cantrell Construction Co. Inc. The engineering firm, Atkins Global, is recommending approval of the low bid from Cantrell Construction Co. Inc. in the amount of $608,130.00. A motion was made by Council Member Danny Wyatt, seconded by Council Member Pamala Harris, to award bid for seal/stripe runway and taxiway to Cantrell Construction Co. Inc. The motion carried by the following vote: Aye: 5- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry 10. Discussion and action on Interchange Business Park/Site Development pad extension The contractor has offered to extend the pad 60 feet to the east for $50,000. This will also provide fill for more pad area to the west. This extra work would allow for two 100,000 square feet buildings with the required spacing between the buildings. It could also be used to increase the building size 15,000 square feet. No grant money would be available for the additional work and if we decided to move forward, the Grant Agency would need to approve the changes. The original budget for all work was estimated at $1,000,000 which was $500,000 grant and $250,000 from the City and County. The construction work and the engineering currently totals $908,000. Mr. Wood stated the contractor is offering to do the work for $3.00 cubic yard and if done later, the cost would be $15.00 per cubic yard. He also mentioned the project is on schedule to be completed on time and if the change order is approved, the project will still be completed on time. There was a general discussion about parking and the number of docks. A motion was made by Council Member Danny Wyatt, seconded by Mayor Pro-tem J. H. Graham, to approve change order contingent upon State approval. The motion carried by the following vote: Aye: 5- Council Member Pamala Harris, Council Member Danny Wyatt, Mayor Pro-tem J. H. Graham, Council Member Scot Shanks and Mayor James Mayberry Adjournment With no further business, the meeting adjourned at 5:23 p.m. City of Crossville Page 4