Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Monday, June 29, 2020 5:00 PM Conference Room 424 Call for Special Meeting Call for Special Meeting Minutes June 29, 2020 Call to Order The City Council for the City of Crossville met in special session on Monday, June 29, 2020 at Crossville City Hall. Mayor James Mayberry was present and presiding. He called the meeting to order at 5:00 p.m. Rollcall Present 5 - Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks, and Mayor James Mayberry Others present were City Manager Greg Wood, City Clerk Valerie Hale, Scott Humphrey, Cheryl Duncan, Trudy Stryker, Darrin Stryker, Jessie Brooks, Tim Begley, Lee Lawson, and Jim Young. 1. Appointments a. Personnel Board Appointments The terms served by Lou Morrison and Beth Davis will expire 7/1/2020. Council previously approved the re-appointment of Mr. Morrison and Ms. Davis; however, per the Personnel Board Rules and Regulations, the members cannot succeed themselves. A motion was made by Mayor James Mayberry, seconded by Mayor Pro-tem Art Gernt, to appoint Kim Tabor and Matt Dukes to the Personnel Board. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry 2. Consent Agenda Approval of the Consent Agenda A motion was made by Council Member J. H. Graham , seconded by Council Member Scot Shanks, to approve the Consent Agenda Items 2A-E. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry a. Approval of temporary street closings for Social Brew event Social Brew is planning a special event on Saturday, July 25th. They request Taylor Ave. be closed from N. Main St. to Thurman Ave. from 5:00 p.m. to 11:00 p.m. This Permit was approved. City of Crossville Page 1 Call for Special Meeting Minutes June 29, 2020 b. Approval of Certificate of Compliance for Dollar General Store #573 Dolgencorp, LLC Corporate Officers Steven Deckard, Barbara Springer, Bethany Malakelis, John Garratt have requested a Certificate of Compliance to allow them to sell wine at Dollar General Store #573 located at 1846 S. Main St. Background checks have been presented, which showed no issues. This Permit was approved. c. Approval to authorize Financial Advisor to proceed with debt refinancing At a recent work session, Financial Advisor Larry Kidwell presented the Council with options to refinance the City’s debt. Approval is requested to allow Mr. Kidwell to follow the necessary steps toward completion of refinancing all of the City’s debt to equal approximately $35,000,000. The matter will come back before the City Council for approval of the bond resolutions. Public notice regarding the bond issuance will also be given pursuant to the provisions of Sections 8-44-101 to 8-44-106, inclusive, Tennessee Code Annotated. This Resolution was approved. Ordinances on Third Reading d. Ordinance amending FY19-20 End of Year Budget Adjustments The budget must be equal to or be greater than the actual expenditures at the end of the year. These amendments are to bring the budget up to the actual expenditures in these departments. This Ordinance was adopted on third reading. Ordinances on Second Reading e. Approval to purchase 2021 Ford F-750 and ordinance amending FY19-20 budget The Utility Maintenance Department Manager obtained a quote from Ford of Murfreesboro for a new 2021 Ford F-750 regular cab dump with a 12’ bed. This truck would be replacing the one damaged in the March 29, 2020 storm. Ford of Murfreesboro has a contract with the State of Tennessee, Central Procurement Office for vehicles. Total cost for this vehicle is $84,595.00 and will require a budget amendment. This Ordinance was approved on second reading 3. Other Business a. Approval of grant application for EDA funds through CARES Act Staff proposes a grant application in the amount of $1,287,625 for a waterline project in Industrial Blvd. area. If the grant is awarded, the City would be responsible for 20%, which is $257,525.00. There is not a deadline for application; however, the funds are City of Crossville Page 2 Call for Special Meeting Minutes June 29, 2020 being issued on first come first serve basis and are going quickly. The proposed project is located on Highway 127 (North Main Street), Industrial Boulevard, and Bennett Way. It consists of replacing existing water lines, reconnecting the new water lines to the existing water lines, and installing new water line to aid in the redundancy and the looping effect of the water distribution system. This project will assure that the City can provide adequate water service to this industrial area along Industrial Blvd. One of the main water distribution lines for this area is a 10-inch water line along Industrial Blvd. This water line predates Highway 127 which was built in the early 1970s. When Highway 127 was constructed, this water line was filled over which resulted in the water line being relatively deep in the Highway 127 area, being anywhere from 10 to 14 feet deep. Industrial Blvd was also filled so it could match grades up with Highway 127. This water line has a leak in the casing pipe under Highway 127. The City has valved off this section of pipe to prevent water loss and damage to the existing roadways. This valved off section eliminates one of the main water feeds to the water distribution system in this industrial area. If the water distribution system has an issue or leak in another part of town, the industrial area along Industrial Blvd. could have issues with adequate water supply and water pressure. A motion was made by Council Member Rob Harrison, seconded by Council Member Scot Shanks, to approve application. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry b. Approval of grant application for Tourism Enhancement Grant Staff requests approval to apply for a $75,000 tourism enhancement grant. The application will be used for purchasing shade sails for the Ampitheater. If awarded, there is a 10% match required. A motion was made by Mayor James Mayberry , seconded by Council Member Scot Shanks, that this application be approved. The motion carried. c. Ordinance adopting the FY2020-21 tax rate A motion was made by Council Member J. H. Graham, seconded by Council Member Scot Shanks, to adopt the FY2020-21 tax rate of .5905, the same last year. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry d. Ordinance adopting the FY2020-21 budget Council member Graham discussed $284,980 that the City will receive from the Local Government Support grant and wishes to see the funds listed in the budget as a special line item. Council member Graham asked for $370,000 be added to sales tax revenue-same amount as FY18-19 actual sales tax, adding $370,000 to the proposed budget for City of Crossville Page 3 Call for Special Meeting Minutes June 29, 2020 sales tax revenue. Council member asked for consideration of employee raises in January 2021 and April. Council member Shanks suggested to implement as of July 1. Wholesale liquor inspection fees were discussed and Council member Graham suggested changing the revenue to $450,000. Paving streets was discussed and Council member Graham suggested $600,000 for FY20-21 budget. A motion was made by Council Member J. H. Graham, seconded by Mayor Pro-tem Art Gernt, to approve third reading of the ordinance adopting the FY2020-21 budget as presented with the following adjustments: Employee raises-July 1,2020 second step of Compensation Plan ($132,454) and third step January 1, 2021 ($122,740) Adding $370,000 to sales tax revenue Increasing wholesale liquor inspection fees to $450,000 Increase paving to $600,000. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry Adjournment With no further business to discuss, the meeting adjourned at 5:38 p.m. City of Crossville Page 4