Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, October 22, 2020 8:00 AM Video Conference Call for Special Meeting Call for Special Meeting Minutes October 22, 2020 Call to Order The City Council for the City of Crossville met in special session on Thursday, October 22, 2020 via video conference. Mayor Mayberry was present and presiding. He called the meeting to order at 8:00 a.m. Roll Call Present 5 - Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks, and Mayor James Mayberry Others present were City Manager Greg Wood, City Attorney Will Ridley, City Clerk Valerie Hale, Assistant City Clerk Malena Fisher, and Fred Houston. 1. Consent Agenda A motion was made by Council Member J. H. Graham, seconded by Mayor Pro-tem Art Gernt to approve the Consent Agenda. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry Ordinances on Third Reading a. Ordinance amending FY 20-21 CARES Act Airport Funding The City has received a grant in the amount of $30,000 for operational expenses at the airport. A budget amendment is necessary. This Ordinance was adopted on third reading. Ordinances on Second Reading b. Ordinance closing Right Of Way on Church Street This item covers the complete closure of Church Street from the intersection of Burnett Street to the intersection of Cother Street. A portion of this section of Church Street was closed in the 80s behind the bank, which is now City Hall. The City Council at that time required a legal description for the closure. The closure was never added to the tax roll, but was recorded in the Register of Deeds office. Mr. Flynn requested that the remainder of the ROW be closed and transferred to him. In researching the legal description of the closure, it did not extend far enough to the south to include the curve leaving the lower parking lot of City Hall. Mike Stump has surveyed all of the City Hall Property and all of Mr. Flynn’s property. The Director of Engineering recommends full closure of the ROW with the yellow gate being the division between the portion going to the City Hall Property and the portion City of Crossville Page 1 Call for Special Meeting Minutes October 22, 2020 going to Mr. Flynn. This Ordinance was approved on second reading c. Ordinance amending FY20-21 budget for Meadow Park Lake Master Meter Equipment and Installation City Council approved bids for master meters installation and equipment and a budget amendment is necessary This Ordinance was approved on second reading 2. Other Business a. Discussion and action on Quitclaim Deed from the City to the Industrial Development Board The City has been contacted by the CoLinx property owners’ legal counsel and been informed that the property originally conveyed in 1996 for the CoLinx property had an error in the legal description. A correction is necessary and the City has been requested to transfer the property to the Industrial Development Board. A motion was made by Council Member J. H. Graham, seconded by Council Member Scot Shanks to approve the transfer of property. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry b. Approval of contract for bond counsel and disclosure counsel in connection with the issuance of bonds A contract was presented for approval to confirm the engagement of White & Regen, PLC to serve as bond counsel and disclosure counsel to the City of Crossville for the upcoming bond issuance. The combined fee is $3.00 per $1,000 principal amount of the bonds actually issued. A motion was made by Council Member Rob Harrison, seconded by Mayor Pro-tem Art Gernt to approve the contract. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry c. Approval of Blanket Letter of Representations A contract for approval was presented for Blanket Letter of Representations that the Depository Trust Company requires in connection with its agreement to act as securities depository regarding the upcoming bond issuance. The contract gives bond counsel the authority to act on the City's behalf. A motion was made by Mayor James Mayberry, seconded by Council Member Rob Harrison to approve the contract. The motion carried by the following vote: City of Crossville Page 2 Call for Special Meeting Minutes October 22, 2020 Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry Adjournment With no further business to discuss, the meeting adjourned at 8:03 a.m. City of Crossville Page 3