Call for Special Meeting

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Thursday, September 23, 2021 12:00 PM Conference Room 317 Call for Special Meeting Mayor James Mayberry Mayor Pro Tem R.J. Crawford Council Member Scot Shanks Council Member Rob Harrison Council Member Art Gernt City Manager Greg Wood City Clerk Valerie Hale Call for Special Meeting Minutes September 23, 2021 Call to Order The Crossville City Council met in special session on Thursday, September 23, 2021, at Crossville City Hall. Mayor James Mayberry was present and presided. He called the meeting to order at 12:01 p.m. Roll Call Present 5 - Council Member Scot Shanks, Council Member Rob Harrison, Council Member Art Gernt, Mayor Pro-tem R.J. Crawford, and Mayor James Mayberry Others present: City Manager Greg Wood, Fred Houston, Tim Begley, Darian Dykes, Will Ridley, Levonn Hubbard, Steve Prudhomme and Malena Fisher. 1. Approval of resolution authorizing application for Multimodal Access grant to fund downtown street lights City Council previously approved submitting a letter of intent for a grant to fund the downtown street lights through Tennessee Department of Transportation Multimodal Access grant program. The Letter of Intent was accepted and the City was invited to submit a full application. Approval of the resolution authorizing application for Multimodal Access grant to fund downtown street lights is requested. A motion was made by Council Member Scot Shanks, seconded by Council Member Art Gernt, to approve resolution. The motion carried by the following vote: Aye: 5- Council Member Scot Shanks, Council Member Rob Harrison, Council Member Art Gernt, Mayor Pro-tem R.J. Crawford and Mayor James Mayberry 2. Approval of Interlocal Agreement with South Cumberland Utility District Council previously approved an agreement with South Cumberland Utility District, but some changes were made by the utility district in the agreement. A motion was made by Council Member Scot Shanks, seconded by Council Member Art Gernt, to approve agreement. The motion carried by the following vote: Aye: 5- Council Member Scot Shanks, Council Member Rob Harrison, Council Member Art Gernt, Mayor Pro-tem R.J. Crawford and Mayor James Mayberry 3. Approval to submit fund request and application for new account with Local Government Investment Pool (LGIP) As part of the American Rescue Plan, the City of Crossville is eligible to receive $3,494,987.87 in two equal payments. The deadline to submit the request is September 30. Although staff has not determined exactly how the funds will be spent, the State of Tennessee is requiring that the request be submitted anyway. Staff expects to propose to the City Council that the money be allocated to water and sewer City of Crossville Page 1 Call for Special Meeting Minutes September 23, 2021 projects. Until a plan is devised, Staff recommends that the funds be placed into a separate LGIP account. A motion was made by Council Member Rob Harrison, seconded by Mayor James Mayberry, to approve submittal of fund request and new LGIP account. The motion carried by the following vote: Aye: 5- Council Member Scot Shanks, Council Member Rob Harrison, Council Member Art Gernt, Mayor Pro-tem R.J. Crawford and Mayor James Mayberry 4. Approval to purchase final return pump for Wastewater Treatment Plant Veolia requested approval of an emergency expenditure for the replacement of a final return pump at the Wastewater Treatment Plant. Cost of the pump is $22,406.44 and a budget amendment is not necessary. A motion was made by Mayor James Mayberry, seconded by Council Member Rob Harrison, to approve the purchase. The motion carried by the following vote: Aye: 5- Council Member Scot Shanks, Council Member Rob Harrison, Council Member Art Gernt, Mayor Pro-tem R.J. Crawford and Mayor James Mayberry 5. Approval to repair pump for lift station Veolia requested approval of emergency expenditure for the repair of pump #2 at the Rock Yard Lift Station. The total cost of the repair is $7,357.39. A budget amendment is not necessary A motion was made by Mayor James Mayberry, seconded by Council Member Art Gernt, to approve the purchase. The motion carried by the following vote: Aye: 5- Council Member Scot Shanks, Council Member Rob Harrison, Council Member Art Gernt, Mayor Pro-tem R.J. Crawford and Mayor James Mayberry 6. Approval of Catoosa pump drives replacement Catoosa Utility Department suffered two blown pump drives, and the regular supplier cannot get replacements for three weeks. Replacements were found through Wascon at a cost of $10,673.10 for parts and labor. At least a portion of the costs might be recoverable through an insurance claim. A motion was made by Council Member Scot Shanks, seconded by Council Member Art Gernt, to approve purchase. The motion carried by the following vote: Aye: 5- Council Member Scot Shanks, Council Member Rob Harrison, Council Member Art Gernt, Mayor Pro-tem R.J. Crawford and Mayor James Mayberry 7. Approval of purchase agreement for 127 Livingston Road Approval of purchase agreement is required for Tax Map 100N/A/009.00 and 010.00, located at 127 Livingston Road. Council Member Rob Harrison expressed concern at the price for the properties. Mayor Pro-Tem R.J. Crawford said his concerns were the City of Crossville Page 2 Call for Special Meeting Minutes September 23, 2021 price per acre, taking tax properties off the tax rolls, being land-locked so that future growth is not an option and being on a busy main street. He cited the Manchester facility, which is not located on a main thoroughfare. City Attorney Will Ridley suggested approval of all three purchase agreements in one motion. A motion was made by Council Member Scot Shanks, seconded by Council Member Art Gernt, to approve the purchase agreements on 127 Livingston Road, 107 Livingston Road and the North Main Street properties. The motion carried by the following vote: Aye: 3- Council Member Scot Shanks, Council Member Art Gernt and Mayor James Mayberry Nay: 2- Council Member Rob Harrison and Mayor Pro-tem R.J. Crawford 8. Approval of purchase agreement for 107 Livingston Road Approval of purchase agreement is required for Tax Map 100N/A/009.01, located at 107 Livingston Road. This purchase agreement was approved. 9. Approval of purchase agreement for North Main Street property Approval is required for the purchase agreement for Tax Map 100N/A/005.00 and 015.00, the North Main Street property adjacent to Tri-Green, formerly the Crossville Ford Dealership. This purchase agreement was approved. 10. Authorization of stream determination engineering funds A stream determination study is necessary to proceed with planning the recreational facility on either the Main Street or Webb Avenue property. Also, the purchases of the Main Street properties is contingent upon the environmental studies. A motion was made by Mayor James Mayberry, seconded by Council Member Art Gernt, to authorize engineering funds for stream determination on both the Main Street and Webb Avenue properties, and for phase one environmental study on the Main Street property, with the total not to exceed $15,000. The motion carried by the following vote: Aye: 5- Council Member Scot Shanks, Council Member Rob Harrison, Council Member Art Gernt, Mayor Pro-tem R.J. Crawford and Mayor James Mayberry Adjournment The meeting was adjourned at 12:23 p.m. City of Crossville Page 3