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City Council

Regular Meeting

Crossville, TN · September 10, 2013

AgendaMinutes

Minutes

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Tuesday, September 10, 2013 6:00 PM Council Chambers City Council Mayor J.H. Graham, III Mayor Pro-tem Danny Wyatt Council Member Jesse Kerley Council Member George Marlow Council Member Pete Souza City Manager David Rutherford City Clerk Sally Oglesby City Council Minutes September 10, 2013 PUBLIC HEARING Present: 5 - Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley A public hearing was held on Tuesday, September 10, 2013, at Crossville City Hall. The purpose of the hearing was to receive comments from the public regarding the proposed annexation of 5.43 acres on Dayton Spur Road. Mayor J. H. Graham, III was present and presiding. He called the public hearing to order at 5:45 p.m. Proposed annexation of 5.43 acres on Dayton Spur Road The proposed annexation and plan of services of 5.43 acres on Dayton Spur Road were presented for comments from the public. The Plan of Services has been reviewed by the Planning Commission and recommended for acceptance. Comments from the Public Hearing were received and filed. With no comments, the public hearing was adjourned at 5:49 p.m. REGULAR MEETING The City Council for the City of Crossville met in regular session on Tuesday , September 10, 2013, at Crossville City Hall. Roll Call Present: 5 - Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley Others present were Interim City Manager Jack Miller, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Jim Morrow, Brian Burgess, Stace Whitmire, Jim Young, Fred Houston, Darlene Barnwell, Sandy Gruber, Darian Dykes, Clark Annis, Bob Schwartz, Ray Harris, Peggy Harris, David Rutherford, Tonya Hinch, Jerry Kerley, Tim Begley, Joe Miller, Kevin Dean, Ashley Pealer-Richards, Pam Harris, Dennis Hinch, Jerry Garrison, Chris Bennett, Steve Powell, John Turner, Carolyn Joswiak, Brad Alamong, Frances Carson, Jan Fisher, David Beaty, Marlene Potter, Margie Buxbaum, Ted Meadows, Bill Schmich, Chris South, Phil Tinkham, Julie Tinkham, Sandra McRae, Lynn Sewell, Sid Morgan, Beth Morgan, Angela Lewis, Dennis Hinch, Rodney Lowe, Allen Tabor, Scott Freeman, Barry Ostrander, Sam Hinch, Nan Evans Beesley, Danny Findley, Lou Morrison, Billy Loggins, Tony Perry, and Mike Turner. Call to Order City of Crossville Page 1 City Council Minutes September 10, 2013 Mayor J. H. Graham, III was present and presiding. He called the meeting to order at 6:00 p.m. The invocation was given by Brian Burgess of the Seventh Day Adventist Church. The Young Marines presented the colors and led the Pledge of Allegiance . 1. Proclamations/Presentations a) Student of the Month b) National Public Lands Day c) Constitution Week d) Wastewater Awards e) Tree Board Awards a) Student of the Month -Akeisha Chua for "cooperation" b) National Public Lands Day - September 28, 2013 c) Constitution Week - September 17-23 d) KY TN Water Environment Industrial Pretreatment Awards presented to Manchester Tank and StonePeak Ceramics KY TN Water Environment Association Operations Excellence Award presented to the Crossville Wastewater Treatment Plant KY TN Water Environment Association - Tennessee's Beneficial Reuse of Biosolids Award to the Crossville Wastewater Treatment Plant for the 9th consecutive year e) The City of Crossville received the Sterling Award, which is granted to tree boards that have received the Tree City USA Growth Award for 10 consecutive years. The proclamations and presentations were announced. 2. Appointments Lake Commission James Perry resigned his position on the Lake Commission, effective July 11. The Lake Commission recommended the appointment of Clarence Coffey to fill the term expiring in January 2014. A motion was made by Mayor J.H. Graham III, seconded by Council Member Jesse Kerley, that Clarence Coffey be appointed to fill the unexpired term of James Perry on the Lake Commission. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley 3. Consent Agenda A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Council Member Pete Souza, that items "a-p", except "c, f, and g" be approved as presented on the Consent Agenda. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley a. Approval of minutes (8/13, 8/16) City of Crossville Page 2 City Council Minutes September 10, 2013 The Minutes were approved as recommended. Ordinances on Third Reading b. Ordinance annexing 5.43 acres on Dayton Spur Road The Ordinance was adopted on third reading. c. Ordinance amending the FY2013-14 budget for billboard (dog park) Councilman Souza expressed his concern about the theme for the advertising for the dog park. It is his opinion that the message on Genesis Road should be about industry. He suggested that the billboard for the dog park should be located before the reststops to get them off the interstate. He also thought that it should be discussed with the Chamber of Commerce for their assistance in tourism marketing. He requested that a marketing plan be prepared. A motion was made by Mayor J.H. Graham III, seconded by Mayor Pro-tem Danny Wyatt, that the Ordinance amending the budget for the dog park billboards be adopted on third reading. The motion carried by the following vote: Aye: 4- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow and Council Member Jesse Kerley Abstain: 1- Council Member Pete Souza Ordinances on First Reading d. Ordinance amending the FY12/13 budget for depreciation and bond expenses The Ordinance was approved on first reading. Additional Consent Items e. Resolution approving a Plan of Services for the annexation of 5.43 acres on Dayton Spur Road The Resolution was approved as recommended. f. Approval of Initial Resolution for a “not to exceed” $4,000,000 loan for downtown project Mayor Pro-Tem Wyatt asked that the resolutions for the remaining funding be held until the bids are received. This Resolution was tabled. g. Resolution authorizing a loan pursuant to a Loan Agreement for an amount “not to exceed” $4,000,000 for downtown revitalization project City of Crossville Page 3 City Council Minutes September 10, 2013 This Resolution was tabled. h. Approval of amendment of Contract in Lieu of Performance Bond on the Crossville Sanitary Landfill reducing the bond from $738,893 to $695,014 This Contract was approved as recommended. i. Approval of revised contract with TDOT for the improvements to Cox Ave. This Contract was approved as recommended. j. Approval of JAG grant contract for purchase of patrol vehicle This Contract was approved as recommended. k. Approval of Taxiway Extension Change Order 2 (no additional cost or time) The change order was approved as recommended. l. Approval of change order #4 with W & O Construction (time extension) The change order was approved as recommended. m. Approval of expenditures for Three Star Grant The expenditures were approved as recommended. n. Approval to waive permit fee for County fire hall addition The permit fee was waived as recommended. o. Approval of temporary street closings on November 9th for SMHS Panther Dash The temporary street closings were approved as recommended. p. Approval of temporary street closings for TAD 5K run on December 14 The temporary street closings were approved as recommended. 4. Bids/Purchases (Bid tabulations are attached and made a part of these minutes.) a. Zero Turn Mower Bids were received on August 27 on a zero-turn mower for the cemetery. The bid of $7,989.00 from Mountain Farm International was recommended. Mountain Farm City of Crossville Page 4 City Council Minutes September 10, 2013 International was the 2nd lowest bidder that bid the equipment within specifications. Mountain Farm was recommended because they are a local dealer with a local representative. A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Council Member George Marlow, that the bid of Mountain Farm International on a zero turn mower be approved as recommended. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley b. Landscape Rake Attachment Bids were received on August 27 for a landscape rake attachment to be used by all departments. The lowest bid of $6,259.20 from Bobcat of Knoxville was recommended. A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Council Member George Marlow, that the bid of Bobcat of Knoxville on a landscape rake attachment be approved as recommended. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley c. Diesel Pressure Washer Bids were opened on August 27 on a diesel pressure washer for the Street Department. The bid of $5,500.00 from Big Red Supply was recommended for this purchase. Big Red Supply was the 2nd lowest bid received, with the lowest bid being from a distributor in Utah and a cost difference of only $80.00. Big Red Supply is a local distributor with representatives that serve Crossville. A motion was made by Council Member Pete Souza, seconded by Council Member Jesse Kerley, that the bid of Big Red Supply on a diesel pressure washer be approved as recommended. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley 5. Marketing Report September Marketing Report Marketing Director Billy Loggins provided an update on the following: • Christmas Parade – December 14 o Theme – “The Heart of Christmas” o Grand Marshal – Nominations are being requested • Golf Channel – Recognized our area as the 10th top destination for budget minded folks • Senior Olympics • Golf Capital High School Event • Airport Open House / Fly In – September 28 City of Crossville Page 5 City Council Minutes September 10, 2013 • Pioneer Day – September 14 • Apple Festival – September 21-22 • Cumberland County Playhouse – “Stay and Play” campaign included in their marketing to highlight other attractions in the area • TDEC – JeniLind Brinkman provided an update on potential recreation grants • Trail Grants • City of Crossville web-site • Downtown Project – weekly meetings are being held to prepare for the project • Women’s Open LGPA – tentative dates are July 31-August 2, 2014 • 4th Grade walking tours underway • WCTE will be in Crossville on December 14 at 1:30 for a premier event of the PBS show “Downton Abbey” This Report was received and filed 6. Other Business a. Matters relative to new City Manager agreement David Rutherford has accepted the position of City Manager under the terms approved by City Council. His starting date will be September 16. A document prepared by the City Attorney and Mr. Rutherford to formally outline the agreement was reviewed with Council and recommended for approval. A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Council Member Pete Souza, that approval be given for up to $2,000 in relocation expenses for the new City Manager. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Council Member Pete Souza, that the agreement with David Rutherford be approved. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley b. Matters relative to amphitheatre and Snodgrass building The purchase of the property from Cumberland County has been completed. Deeds were received from Randall and Teresa Boston and from Cumberland County and a new plat has been approved by the Planning Commission. All documents have been recorded at the courthouse. Mayor Pro-tem Wyatt presented a request received from DCI to use the Snodgrass building for their primary office space, which will give them a visible location during the downtown project and for visitor and new resident information. If their use is approved, they requested that representatives from the City be appointed to work with them on renovating the building. He reported that, following a visit to the building, Joe Miller is working on some costs for renovation and a list is being prepared of the work to be done by the city and by DCI. Councilman Souza pointed out the future City of Crossville Page 6 City Council Minutes September 10, 2013 utility costs for restrooms for the amphitheatre that will be the responsibility of the City. Councilman Marlow commented that the joint agreement will be similar to the depot operation with the Rotary Foundation, which is working well. A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Council Member Pete Souza, that a lease agreement with DCI on the Snodgrass building for 3 years at $75 per month with the city paying for all utilities be approved as recommended. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley c. Matters relative to truck driving training classes As discussed in previous meetings, the City has agreed to lease property in the industrial park for a hands-on truck driving class. An agreement has been prepared by the City Attorney and City Clerk to outline the responsibilities . The document was provided to all parties for their review. It was clarified that the previous action of the Council authorizing $5,000 for the project included the cost of city labor and equipment. Dr. Miller reported that he had asked the City Clerk, in collaboration with the City Attorney, to prepare an agreement/lease, which has been found acceptable by all concerned. The Interim City Manager and City Attorney recommended approval of the agreement. Councilman Souza pointed that anyone taking the course will not be required to sign a contract with TLD Logistics and that liability insurance is addressed in the contract. City Clerk Sally Oglesby pointed out that TCAT has approved the contract and it has been picked up for review by TLD. Mayor Graham pointed out that 63 phone calls have already been received for applications for the training classes. A motion was made by Mayor Pro-tem Danny Wyatt, seconded by Council Member Jesse Kerley, that agreement for the truck driver training course be approved as recommended. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley d. Matters relative to lots on Waterview Drive Councilman Souza led the continuing discussion of the potential sale of the Waterview Drive lots. He reinterated that the lots have no foreseeable value to the City of Crossville, are a maintenance burden, and should be returned to the tax rolls. The City Attorney provided a copy of covenants that are currently attached to lots in the area. These covenants could be revised and used to attach to these properties. He did not recommend covenants with less restrictions than covenants on adjoining properties and suggested taking the existing restrictions and reformating them. He also stated that the bid announcement will be an offer to buy the property, subject to acceptance of the bid by Council, and subject to the 30 day advertising required by Charter. Mayor Graham commented that he would like to see the covenants be sold for the appraised value or more and require a hard surface driveway, double car garage, connection to city sewer, and four planes on the roof. Councilman Kerley suggested adding the lots at the end on Holiday Drive to the sale. Tim Begley was requested to provide information on those lots. A motion was made by Council Member Pete Souza, seconded by Council City of Crossville Page 7 City Council Minutes September 10, 2013 Member Jesse Kerley, that both lots on Waterview belonging to the City of Crossville be placed for sale by open bid with subject bid approved by Council; each lot bid individually and covenants applied to lots to be equal with the residential covenants of surrounding lots, but not exceeding restrictions of the surrounding lots; that all funds derived from sale of subject lots be used for the Snodgrass project; that subject sale be conducted at the earliest possible date within provisions of proper notification and legal requirements; and that the sale be subject to the approval of covenants by Council. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley e. Matters relative to recreation grants As discussed in work session, two recreation grants are expected to become available in Spring 2014. To prepare for a possible application, strategic planning sessions need to be held to receive input from the public on potential projects. It is recommended that a task force be appointed to organize the planning process and generate public input. The following were recommended for appointment: Representative from City Council Representative from Lake Commission City Manager Steve Hill, Parks & Recreation Marlene Potter, Meadow Park Lake City Clerk Representative from Chamber of Commerce Representative from Cumberland County Billy Loggins Clark Annis Tim Begley Mayor Pro-Tem Wyatt nominated George Marlow to represent the council . A motion was made by Council Member Pete Souza, seconded by Council Member Jesse Kerley, that the task force be approved as recommended. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley f. Matters relative to soccer complex Correspondence was received on August 30, 3013 from the U.S. Army Corps of Engineers regarding their claim of unauthorized activities at the soccer complex. A response was required within 15 days of the date of the letter, which was August 23. A letter is being submitted by the environmental attorney for an extension or continuance. City Attorney Chadwell stated that no action is required by Council at this time. Bass, Berry, and Sims (who the City uses for bond counsel) sent a letter stating that J. Hicks Excavating has hired them as their attorney on this issue, which could be potentially an adversarial relationship. However, because that representation is by a different department than bonds, they stated that it should not create a conflict. Mayor Pro-tem Wyatt inquired as to when the City should send an invoice to Hicks for legal costs. The City Attorney will send instructions to Mr. Staggs to notify Bass, Berry & Sims that the City intends to pass on the costs. Councilman Souza requested an additional executive session on the matter. A work session was City of Crossville Page 8 City Council Minutes September 10, 2013 set for September 23 at 4:00 p.m. to discuss a potential veteran's administration cemetery, an I/I project, report on the water/sewer rate study, and the soccer complex. This matter was deferred to an executive session. g. Matters relative to Major Thoroughfare Plan City Planning staff prepared and presented an update to the city’s Major Thoroughfare plan to the Crossville Regional Planning Commission. The Planning Commission reviewed and adopted the Plan on August 15, 2013. Kevin Dean explained that many factors were used in the creation of the Plan, from observed traffic patterns, traffic count data, infrastructure, and general growth patterns. Input was received from the Planning Commission members and their suggestions were applied to the Plan. A brief summary of the changes include, an adjustment to the alignment of the Northwest Connector, changes that resulted from the completion of Lantana Road project, a better alignment for the connector between Genesis Rd. and Peavine Rd. (from Interstate Drive intersecting with East First Street), Miller Ave completion (Milo Lemert section), a new connector from Cline Rd. to Fred Ford Rd. (north of the interstate), a new connector from Hwy. 70N to Hwy. 127N along Ivy Rd., and removal of a section of proposed road between Hwy. 127 and Genesis Rd. (extension of Miller Ave. near Dairy Queen). After Council review, the Plan will be taken to the Register of Deeds office in the Courthouse to be recorded. This Plan will supersede and replace the current Major Thoroughfare Plan. Councilman Souza expressed his concern for the residents of Kingsgate who do not want a thoroughfare to Northwest Connector. He also expressed concerns about re-routing traffic and the effect on existing businesses, making prime development for people who will take away from the center business district, and keeping traffic flowing into town. Planner Kevin Dean stated that a large portion of the plan shows the plans of developers who own the land and that the Northwest Connector is considered more of a destination route rather than to bypass the City and its businesses. Councilman Souza further stated that the plan protects the business people and was not healthy for Crossville. The plan was discussed h. Matters relative to Lantana Road Street Lights Tim Begley reported that VEC was asked to design the street lighting system on the new Lantana Road from Old Mail Road to Highland Drive. They have received TDOT approval and they have bid the project. A portion of the lighting will be installed on existing electrical poles. The combined work of the contractor and VEC totals $251,144. The City can pay this amount and own the system or pay a monthly fee of $2,514.40 to VEC and VEC will maintain the system. The City Manager and Finance Director were asked to make a recommendation on how to pay for it by the next council meeting. Councilman Marlow asked for a cost comparison with earlier projects. It was pointed out that this project will be different from earlier projects in that the lighting will cover five lanes of traffic. A motion was made by Mayor J.H. Graham III, seconded by Council Member Pete Souza, that the recommendation of the Engineering Department in City of Crossville Page 9 City Council Minutes September 10, 2013 regards to the purchase of the lights be approved. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley i. Discussion and possible action on a proposal by Councilman Kerley regarding the administration and operation of the City’s wastewater treatment/collection system Councilman Kerley stated the current contract with Veolia runs out in October 2014. He asked that a study be started now by the new City Manager. He suggested that he get in contact with MTAS for a study to see if the costs are reasonable . Councilman Kerley reported that he was aware of another company that has taken over several Veolia contracts for less money and that he wanted to assure the taxpayers that their money was being spent responsibly. Councilman Souza commented that he had talked to Clark about being competitive and he was agreeable with an evaluation. The matter was referred to the City Manager. j. Matters relative to the order of business by members of the City Council Councilman Souza withdrew the matter as it will be discussed with the Charter review recommendations. This matter was tabled. 7. City Attorney's Report City Attorney’s Report City Attorney Kenneth Chadwell reported that no new lawsuits had been filed during the previous month. Chief Beaty presented an agreement with RSCC for mutual aid that he will be reviewing for action later by Council. He reported that the proposed lease with DCI is being finalized for council approval. This Report was received and filed 8. City Manager's Report City Manager's Report Interim City Manager Jack Miller presented the monthly revenue reports for local option sales tax, retail liquor, and wholesale beer. He also provided updated reports on building permits, grants, and special projects. South Webb Avenue-Barry Ostrander, owner of Sunset Builders, has made an offer to pave a portion of a City alley (at his expense). It was understood that it will still remain a public right-of-way. A motion was made by Council Member Pete Souza, seconded by Council Member Jesse Kerley, that the offer of Barry Ostrander, owner of Sunset Builders, to pave a portion of a City alley (at his expense) be approved. The motion carried by the following vote: City of Crossville Page 10 City Council Minutes September 10, 2013 Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley Fire Department-Firefighter Thomas Smith has met all of the requirements for a promotion to Senior Firefighter as of August 25, 2013. A 10% pay increase to $11.20 per hour effective September 16, 2013 was requested. A motion was made by Mayor J.H. Graham III, seconded by Council Member Pete Souza, that the pay increase for Thomas Smith be approved as recommended. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley Fire Department- Pay scales of other firefighters with equal qualifications were evaluated and a deficit was noticed, leaving three Senior Firefighters lacking. A request was received to increase Jacob DeRossett’s pay to $11.20 per hour from $11.14 per hour, Brian Matthews’ pay to $11.20 per hour from $11.05 per hour, and Travis Winningham’s pay to $11.20 per hour from $11.12 per hour making all Senior Firefighters receiving equal pay. A budget amendment is not necessary. A motion was made by Council Member Pete Souza, seconded by Council Member Jesse Kerley, that the pay increases for Senior Firefighters DeRossett, Matthews, and Winningham be approved as recommended. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley Catoosa Department-Equity adjustments to bring salaries in line with fellow employees for Clayton Tanner from $12.73 per hour to $13.37 per hour; and for Delores Turner from $12.78 per hour to $13.28 per hour (effective September 16, 2013) were recommended. A budget amendment is not necessary. A motion was made by Mayor J.H. Graham III, seconded by Council Member Jesse Kerley, that the equity adjustments in the Catoosa Department for Clayton Tanner and Delores Turner be approved as recommended. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley Street Department-A reclassification and salary adjustment for Tyler Pelfrey was requested. He is currently classified as a 23-Electrician’s Helper. The Light City of Crossville Page 11 City Council Minutes September 10, 2013 Equipment Operator position has been vacant for over a year and Tyler has assumed the duties and responsibilities of this position, as well as gone above and beyond the requirements of an Electrician’s Helper. It was recommended to increase his salary $1,272 annually and make his classification a 24 to be equal with the other Light Equipment Operators in the department effective September 16, 2013. This will leave the position of Electrician’s Helper vacant and unbudgeted . No budget amendment is necessary. A motion was made by Mayor J.H. Graham III, seconded by Council Member Jesse Kerley, that the reclassification and salary adjustment for Tyler Pelfrey be approved as recommended. The motion carried by the following vote: Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley 9. Public Comment Mayor Graham opened the meeting for public comment. There were none. ADJOURNMENT A motion was made by Councilman Souza, seconded by Councilman Kerley, that the meeting be adjourned. Aye: 5- Mayor J.H. Graham III, Mayor Pro-tem Danny Wyatt, Council Member George Marlow, Council Member Pete Souza and Council Member Jesse Kerley With no further business, the meeting was adjourned at 7:55 p.m. City of Crossville Page 12

Agenda

City of Crossville 392 N. Main Crossville, TN 38555 Meeting Agenda Tuesday, September 10, 2013 6:00 PM Council Chambers City Council Mayor J.H. Graham, III Mayor Pro-tem Danny Wyatt Council Member Jesse Kerley Council Member George Marlow Council Member Pete Souza Interim City Manager Jack Miller City Clerk Sally Oglesby City Council Meeting Agenda September 10, 2013 AUDIT COMMITTEE - 5:15 p.m. PUBLIC HEARING - 5:45 p.m. 13-0267 Proposed annexation of 5.43 acres on Dayton Spur Road Sponsors: City Clerk REGULAR MEETING - 6:00 p.m. Roll Call Call to Order 1. Proclamations/Presentations 13-0251 a) Student of the Month b) National Public Lands Day c) Constitution Week d) Wastewater Awards e) Tree Board Awards Sponsors: City Clerk 2. Appointments 13-0219 Lake Commission 3. Consent Agenda a. 13-0272 Approval of minutes (8/13, 8/16) Sponsors: City Clerk Ordinances on Third Reading b. 13-0252 Ordinance annexing 5.43 acres on Dayton Spur Road Sponsors: City Clerk c. 13-0253 Ordinance amending the FY2013-14 budget for billboard (dog park) Ordinances on First Reading d. 13-0289 Ordinance amending the FY12/13 budget for depreciation and bond expenses Additional Consent Items City of Crossville Page 2 Printed on 9/5/2013 City Council Meeting Agenda September 10, 2013 e. 13-0268 Resolution approving a Plan of Services for the annexation of 5.43 acres on Dayton Spur Road Sponsors: City Clerk f. 13-0275 Approval of Initial Resolution for a “not to exceed” $4,000,000 loan for downtown project Sponsors: City Clerk g. 13-0276 Resolution authorizing a loan pursuant to a Loan Agreement for an amount “not to exceed” $4,000,000 for downtown revitalization project Sponsors: City Clerk h. 13-0266 Approval of amendment of Contract in Lieu of Performance Bond on the Crossville Sanitary Landfill reducing the bond from $738,893 to $695,014 Sponsors: City Clerk i. 13-0278 Approval of revised contract with TDOT for the improvements to Cox Ave. Sponsors: City Clerk j. 13-0279 Approval of JAG grant contract for purchase of patrol vehicle Sponsors: City Clerk k. 13-0284 Approval of Taxiway Extension Change Order 2 (no additional cost or time) Sponsors: Engineering Department and Tim Begley l. 13-0292 Approval of change order #4 with W & O Construction (time extension) Sponsors: City Clerk m. 13-0280 Approval of expenditures for Three Star Grant n. 13-0294 Approval to waive permit fee for County fire hall addition Sponsors: Code Department o. 13-0285 Approval of temporary street closings on November 9th for SMHS Panther Dash Sponsors: City Clerk p. 13-0288 Approval of temporary street closings for TAD 5K run on December 14 Sponsors: City Clerk 4. Bids/Purchases a. 13-0281 Zero Turn Mower City of Crossville Page 3 Printed on 9/5/2013 City Council Meeting Agenda September 10, 2013 b. 13-0282 Landscape Rake Attachment c. 13-0283 Diesel Pressure Washer 5. Marketing Report 13-0296 September Marketing Report 6. Other Business a. 13-0300 Matters relative to new City Manager agreement Sponsors: City Attorney b. 13-0287 Matters relative to amphitheatre and Snodgrass building Sponsors: Danny Wyatt c. 13-0295 Matters relative to truck driving training classes Sponsors: City Manager and City Attorney d. 13-0255 Matters relative to lots on Waterview Drive Sponsors: Pete Souza e. 13-0291 Matters relative to recreation grants Sponsors: City Clerk f. 13-0293 Matters relative to soccer complex g. 13-0298 Matters relative to Major Thoroughfare Plan Sponsors: Planning Commission h. 13-0299 Matters relative to Lantana Road Street Lights Sponsors: Engineering Department and Tim Begley i. 13-0301 Discussion and possible action on a proposal by Councilman Kerley regarding the administration and operation of the City’s wastewater treatment/collection system Sponsors: Jesse Kerley j. 13-0302 Matters relative to the order of business by members of the City Council Sponsors: Pete Souza 7. City Attorney's Report 13-0290 City Attorney’s Report Sponsors: City Attorney City of Crossville Page 4 Printed on 9/5/2013 City Council Meeting Agenda September 10, 2013 8. City Manager's Report 13-0277 City Manager's Report Sponsors: City Manager 9. Public Comment ADJOURNMENT City of Crossville Page 5 Printed on 9/5/2013

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