City Council

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Tuesday, January 8, 2019 6:00 PM Council Chambers City Council Mayor James Mayberry Mayor Pro-Tem Art Gernt, Jr. Council Member J.H. Graham, III Council Member Rob E. Harrison Council Member Scot Shanks City Manager Greg Wood City Clerk Valerie Hale City Council Minutes January 8, 2019 REGULAR MEETING - 6:00 p.m. Call to Order The City Council for the City of Crossville met in regular session on Tuesday, January 8, 2019 at Crossville City Hall. Mayor Mayberry was present and presiding. He called the meeting ot order at 6:00 p.m. The Young Marines presented the colors and led the Pledge of Allegiance. Andrew Abraham of Shepherd of the Hills Lutheran Church provided the invocation. Roll Call Present: 5 - Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry Others present were City Manager Greg Wood, City Attorney Will Ridley, City Clerk Valerie Hale, Assistant City Clerk Malena Fisher, Lee Lawson, Randy Blankenship, Mike Turner, Levonn Hubbard, Ashley Richards, Andy Vaughn, Chris South, Darian Dykes, Tim Johnson, Joe Kerley, Jerry Kerley, Tammie French, Andrew Abraham, Taylor Raines, Heather Mullinix, Carrie Waxler, Jim Young, Brad Allamong, Max Allamong, Beth Davis, Scott Davis, Bailey Davis, Jennifer Hall, John Hall, Marlene Potter, Jessie Brooks, Leah Crockett, Tim Begley, Fred Houston, and Jeff Johnson. 1. Proclamations/Presentations a. PRESENTATIONS a) Student of the Month b) Corporal Taylor Raines a) Student of the month-Stone Johnson was nominated for his "honesty". b) Mayor Mayberry presented Corporal Taylor Raines with a Distinguished Service Award for his recent deployment to Afghanistan. 2. Public Comment Randy Blankenship addressed the City Council regarding his disappointment over Judge Gardner's re-appointment as City Judge last month and requested that she be removed from office. 3. Appointments a. Lake Commission Charles Loveday’s term on the Lake Commission expires January 2019. The Lake Commission recommends the re-appointment of Charles Loveday with his term expiring January 2026. A motion was made by Mayor James Mayberry, seconded by Council Member City of Crossville Page 1 City Council Minutes January 8, 2019 Scot Shanks, to re-appoint Charles Loveday to the Lake Commission for a seven year term. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry b. Crossville Regional Planning Commission The Mayor appoints a member to serve on the Crossville Regional Planning Commission. He will announce his appointment at a later date. This Appointment was deferred. 4. Consent Agenda A motion was made by Mayor James Mayberry, seconded by Council Member Scot Shanks, to approve Items A-E of the consent agenda. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry a. Approval of minutes (12/11, 12/13) The minutes were approved as recommended. Additional Consent Items b. Approval to remove items from depreciation schedule-Garrison Park There are various items on the depreciation schedule for Garrison Park. These have all been torn down, torn up, or eliminated in the last few months. The finance department requests to remove these items from the depreciation schedule. This Resolution was approved as recommended. .c. Approval of resolutions for administrative & engineering services -FY 2018 Transportation Alternatives Project Requests for Qualifications for administrative & engineering services were issued via mail to capable firms and advertised in the paper. The RFQs were received December 21, 2018. A committee comprised of the City Manager, City Engineer, and City Clerk evaluated the RFQs and recommend Community Development Partners and CT Consultants. These Resolutions were approved as recommended. d. Approval to amend and renew Parks & Rec. Concession Services Contract with Nick’s Italian Ice The Parks & Recreation department recommends renewal of Concession Services Contract with Nick’s Italian Ice for the 2019 season, March 1, 2019 through November 30, 2019. Section 2 of the existing contract allows for the renewal for up to 3 years City of Crossville Page 2 City Council Minutes January 8, 2019 with 2019 season being the 2nd renewal of the contract. The owners have proposed an amendment to the contract stating that they will pay the City $700 per year. (March $50, April $100, May $100, June $100, July $100, August $100, September $100, October $50) This Contract was approved as recommended. e. Approval to renew contract with Municipal Services Bureau for Collections Services for Police Department The contract with Municipal Services Bureau for Collections Services on delinquent city citations is set for renewal. Renewal is recommended by the Police Department. The current contract is set to expire on January 21, 2019. There is no cost for renewal. The Police Department has been pleased with the services provided during the previous years. This Contract was approved as recommended. Bids/Purchases A motion was made by Mayor James Mayberry, seconded by Council Member Rob Harrison, to approve Items F-J of the consent agenda. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry f. Approval to purchase Miox Cells The Water Resources Department requests to purchase two (2) Replacement Miox Mixed Oxidant M3 Cells at a price of $27,900 each. These items are from a sole source provider and approved in FY18-19 budget. This Purchase was approved as recommended. g. Approval to purchase 2019 Ford Explorer XLT 4X4 The Director of Engineering has received a quote from Ford of Murfreesboro for a 2019 Ford Explorer. The XLT model is the lowest model available. Ford of Murfreesboro has a contract with the State of Tennessee, Central Procurement Office. The State bid price is $30,893. This purchase was budgeted and approved in FY18-19 budget. This Purchase was approved as recommended. h. Approval of water meter purchase for Catoosa Utility District The Catoosa Department requests to purchase 288 water meters for a total price of $32,661.60. These registers are included in FY18-19 budget. This Purchase was approved as recommended. i. Approval to purchase parts for drum screen The City has two Parkson drum screens located at the sewer treatment plant. The drum screens are very valuable to the waste water treatment process and both screens City of Crossville Page 3 City Council Minutes January 8, 2019 are in need of repair. A detailed evaluation report is attached. The attached quote from Parkson in the amount of $10,348.00 will yield parts to repair one screen. This purchase is considered sole source because the screens are proprietary. The Director of Engineering and the Waste Water Treatment Plant Superintendent recommend the purchase of the parts from Parkson at an amount of $10,348.00. This Purchase was approved as recommended. j. Approval to Purchase Replacement Vertical Turbine Sludge Pump at Holiday Hills Water Treatment Plant The Water Resources Department request to purchase two vertical turbine sludge pumps for the Holiday Hills Water Treatment Plant. One is to repair the current pump and one is for future replacement. The pumps were sent out for bid and the bid recommended by the department to accept is from Water & Waste Equipment, Inc., for a total of $18,800 for 2 pumps. Walter A Wood appeared to be the low bidder, but the bid submitted was for each pump individually and their total for 2 pumps is $37,016. This is an approved item in the FY18-19 budget. This Purchase was approved as recommended. 5. Other Business a. Discussion and action on purchase of vehicle for Medical Director The Fire Department requests to purchase a vehicle to provide transportation for the medical director, Dr. Mark Fox. The Council discussed Dr. Fox's contributions and agreed his services are valuable; however, they are concerned about liability. The City Attorney advised that the City's insurance carrier would cover Dr. Fox; however, they suggested a vehicle usage agreement be implemented. Mr. Ridley also suggested an agreement be created between the City and Dr. Fox for his services. Mayor Mayberry was concerned about maintenance costs and suggested to wait and evaluate during budget discussions. Council member Graham stated Dr. Fox is owed a great deal of gratitude, but is also Medical Director for Cumberland County. He feels Dr. Fox would be better served if County received this request as well and let City Manager come back during budget hearings and see if a joint venture can be worked out. Council member Shanks stated no other County has someone with his abilities willing to do what he does. Council member Harrison would like to see a vehicle provided, but also be respectful of the budget process. Assistant Fire Chief Chris South advised a 2019 Chevy Tahoe totally equipped with emergency equipment would cost $47,000. A motion was made by Council member Shanks, seconded by Council Member Harrison to amend the budget and provide transportation for the Medical Director by purchasing a new vehicle for the Assistant Fire Chief and giving the Medical Director the Assistant Fire Chief's current vehicle. City of Crossville Page 4 City Council Minutes January 8, 2019 After discussion, this motion was rescinded by Council member Shanks. 6. City Attorney's Report a. City Attorney’s Report City Attorney Will Ridley reported there have been no new lawsuits filed since the last Council meeting. This Report was received and filed. 7. City Manager's Report a. City Manager's Report City Manager Greg Wood gave the monthly revenue reports for sales tax, wholesale beer, retail liquor, and hotel occupancy tax. He also presented reports on monthly police & fire statistics, water loss, building permits, special projects, bonded debt, grants, and the Chamber of Commerce scorecard. This Report was received and filed. ADJOURNMENT With no further business to discuss, Mayor Mayberry adjourned the meeting at 6:30 p.m. City of Crossville Page 5