City Council

City of Crossville 392 N. Main Crossville, TN 38555 Minutes Tuesday, July 14, 2020 6:00 PM Council Chambers City Council Mayor James Mayberry Mayor Pro-Tem Art Gernt, Jr. Council Member J.H. Graham, III Council Member Rob E. Harrison Council Member Scot Shanks City Manager Greg Wood City Clerk Valerie Hale City Council Minutes July 14, 2020 AUDIT COMMITTEE - 5:15 p.m. PUBLIC HEARING - 5:50 p.m. Annexation Progress Report A public hearing is required to provide an update on the annexation and plan of services for: Tax Map 126, Parcels 36.02 and 36.03 (Wilson Lane) All services have been provided as requested by the owner/developer. Mayor James Mayberry called the public hearing to order at 6:00 p.m. There were not any comments received and the meeting adjourned. REGULAR MEETING - 6:00 p.m. Call to Order The City Council for the City of Crossville met for its monthly meeting on Tuesday, July 14, 2020 at Crossville City Hall. Mayor James Mayberry was present and presiding. He called the meeting to order at 6 p.m. The Young Marines presented the colors and led the Pledge of Allegiance. Tim Chesson, Faith Worship Center, provided the invocation. Roll Call Present: 5 - Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry Others present were City Manager Greg Wood, City Attorney Will Ridley, City Clerk Valerie Hale, Assistant City Clerk Malena Fisher, Tim Begley, Jessie Brooks, Fred Houston, Cheryl Duncan, and Ashley Richards. 1. Proclamations/Presentations-NONE 2. Public Comment There were not any comments received. 3. Appointments a. Tree Board Appointment Mayor Mayberry appointed Linda Hassler to the vacant Tree Board position. Her term will expire 05/2023. City of Crossville Page 1 City Council Minutes July 14, 2020 4. Consent Agenda Approval of the Consent Agenda A motion was made by Council Member J. H. Graham , seconded by Council Member Rob Harrison, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry a. Approval of minutes (06/09,06/18,06/29) The Minutes were approved as recommended. Ordinances on Third Reading b. Ordinance amending FY19-20 budget The Utility Maintenance Department Manager obtained a quote from Ford of Murfreesboro for a new 2021 Ford F-750 regular cab dump with a 12’ bed. This truck will replace the one damaged in the March 29, 2020 storm. Ford of Murfreesboro has a contract with the State of Tennessee, Central Procurement Office for vehicles. Total cost for this vehicle is $84,595.00 and will require a budget amendment. This Ordinance was adopted on third reading. Additional Consent Items c. Acceptance of Patrick Drive as City Street The developer has completed approximately 700 feet of Patrick Drive for Crossroad Village Phase III Unit II. City Street Dept. has inspected this portion of Patrick Drive. Planning Commission met June 18 and recommended Patrick Drive to City Council for acceptance as a City Street. This Resolution was approved as recommended. d. Approval of resolution selecting Community Development Partners for administrative services Requests for Qualifications for administrative services were issued via mail to capable firms for the upcoming FY 2020 Economic Development Administration grant application. The only response received was from Community Development Partners, LLC. Since the firm is familiar with the project, it is recommended that they be utilized to assist in the preparation of the grant application. There will be no charge for their services in the application; however, if the project is funded, they would be asked to submit a contract for their services for approval by Council. This item was approved as recommended. City of Crossville Page 2 City Council Minutes July 14, 2020 e. Approval of temporary street closing for CCHS Homecoming Parade Approval has been requested for temporary street closings for the CCHS Homecoming Parade on Thursday, September 24. The parade will start at the CCHS stadium at 5:30 p.m. This Permit was approved as recommended. f. Approval of FY20-21 Airport Maintenance Grant The Tennessee Department of Transportation-Aeronautics Division is providing a maintenance grant in the amount of $15,000 to cover maintenance costs at the Crossville Memorial Airport. The City is required to provide a 5% local match. This Contract was approved as recommended. g. Approval of TDOT estimates and contracts for engineering & professional services for 70 West- State Route 1 Obed River Bridge utility relocation Approval is requested for water and sewer contracts with Hussey Gay Bell (Robert Stigall) for the engineering of the utility relocation on the TDOT bridge project on Highway 70 West - State Route 1. At this point in the project the estimate for the engineering is all that has been developed and a construction estimate will be developed in the coming months. The Director of Engineering recommends the approval of the contracts with Hussey Gay Bell because of their good performance on the 127 North Utility Relocation Project. This Contract was approved as recommended. Bids/Purchases h. Approval of bid for AMR Accessories The Utility Maintenance Manager recommends the bid from Itron, the only bid received, be accepted for AMR accessories for an annual price contract. Bids were solicited for these items during the annual bidding process; however, there weren’t any received. This Bid was approved as recommended. 5. Other Business a. Resolution approving an application to Rural Development in the amount of $419,500 for the Catoosa water storage facility Approval is requested for the Mayor to sign all documents required to submit and execute an application in the amount of $419,500 to Rural Development for funding of the proposed 500,000 gallon water storage facility on Hwy. 127N. This request is being made due to the bid, which was approved June 9, being over the original loan amount. The interest rate offered for the additional funds is 1.5% for 40 years. The first loan in City of Crossville Page 3 City Council Minutes July 14, 2020 the amount of $890,000 is for 40 years at 2.25%. A motion was made by Council Member J. H. Graham, seconded by Council Member Scot Shanks, to approve application. The motion carried by the following vote: Aye: 5- Council Member J. H. Graham, Council Member Rob Harrison, Mayor Pro-tem Art Gernt, Council Member Scot Shanks and Mayor James Mayberry 6. City Attorney's Report a. City Attorney’s Report-July City Attorney Will Ridley reported that there have not been any litigations within the last month. 7. City Manager's Report a. City Manager's Report - July 2020 City Manager Greg Wood gave the monthly revenue reports for sales tax, wholesale beer, retail liquor, and hotel occupancy tax. He also presented monthly police and fire statistics, water loss, building permits, special projects, bonded debt, and grants. ADJOURNMENT With no further business to discuss, the meeting adjourned at 6:11 p.m. City of Crossville Page 4