Light & Power and Environmental Services Committee

Light & Power and Environmental Services Committee Agenda Wednesday, November 26, 2025 at 9:30 AM Economic Development Center, Council Meeting Room 803 South Main Street, Culpeper Page 1. 1. CALL TO ORDER By Chairwoman Schmidt 2. PREVIOUS MEETING MINUTES 4-7 For Reference Only - Minutes from October 2025 10-29-2025 LP ES Committee Special.pdf 3. APPROVAL OF AGENDA Motion to approve or amend the agenda. 4. PUBLIC COMMENTS Members of the public may address the committee on matters relevant to town government at this time.  Those who wish to speak are requested to Sign-In at the door.  State your name and address for the record.  Each speaker shall have three (3) minutes and shall comply with the Citizen Participation Policy.  For groups present, you are requested to have a spokesperson.  Questions should be directed to the Chair. 5. ITEMS REFERRED BY COUNCIL OR INDIVIDUAL MEMBERS 6. SPECIAL ITEMS & PRESENTATIONS 7. LIGHT & POWER ITEMS Page 1 of 33  7.1 Departmental Activities 8-9 OCTOBER 2025 LP Activities CDH.pdf 7.2 Financial Summary 10 - 13 Copy of LP Financial Summary OCTOBER 2025.pdf UTILITY REPORT JULY 25 JUNE 2026.pdf YEARLY REVENUE COMPARISON FY2026.pdf YEARLY VMEA BILLING FY24 FY2025 FY2026 W-KWH COST - Copy.pdf 8. ENVIRONMENTAL SERVICES ITEMS 8.1 Departmental Activities 14 - 17 Environmental Services Monthly Report for October 2025 111225.pdf 8.2 Financial Summary 18 - 19 WATER AND WASTEWATER FINANCIAL 111325.pdf 8.3 Tap Sales Report 20 - 30 Tap Fee Report 2025-2026 11.11.2025.pdf 8.4 R/R Re: Award of Contract to Stantec for a Reclaim Water 31 - 32 System Rate Study Motion to approve the award of contract and budget transfer. 8.5 R/R Re: Purchase of Automated Bulk Water Filling Station 33 Motion to approve. 8.6 Designation of Consent Agenda Items 9. TOWN & COUNTY INTERACTION COMMITTEE 9.1 Potential Items for Discussion at Next Interaction Committee Meeting 10. ADJOURNMENT Adjournment of Meeting Committee Members: Janie Schmidt (Chairwoman), Pranas A. Rimeikis, Jon D. Russell & William M. Yowell Page 2 of 33 Note: Members of the Town Council who are not members of the committee may be in attendance at the committee meeting. If so, and if a quorum of council is present, then the meeting will be a special meeting of council in addition to being a committee meeting, pursuant to the Virginia Freedom of Information Advisory Council Attorney Opinion, AO-03-14. Only business matters to be considered are the committee’s recommendations to the council unless specifically noted in this public notice. Page 3 of 33 10-29-2025 Light & Power and Environmental Services Committee & Special Council Meeting 9:30 a.m. Economic Development Center, 803 S. Main Street The purpose of this meeting was to consider Light & Power and Environmental Services Committee matters; however, members of the Town Council who were not members of the committee were in attendance and participated in the discussion, resulting in a special meeting of council. Committee Members Present: Chairwoman Janie Schmidt, Pranas A. Rimeikis, Jon D. Russell, William M. Yowell Committee Members Absent: None Also Present: Frank Reaves Jr., Council Member; Christopher D. Hively, Town Manager; Courtney O. Strawser, Records Management Specialist; Jim Hoy, Public Services Director; Mike Stover, Director of Light & Power; Chris Heggan, Assistant Director of Light & Power; Andrew Hopewell, Director of Planning & Community Development CALL TO ORDER Chairwoman Schmidt called the meeting to order at 9:30 a.m. PREVIOUS MEETING MINUTES For Reference Only – Minutes from September 2025 There were no changes to the minutes. APPROVAL OF AGENDA Mr. Rimeikis moved, Mr. Russell seconded, approval of the agenda as presented. The motion carried by voice vote. PUBLIC COMMENTS – None ITEMS REFERRED BY COUNCIL OR INDIVIDUAL MEMBERS – None SPECIAL ITEMS & PRESENTATIONS – None LIGHT & POWER ITEMS Departmental Activities – The committee received the report. Financial Summary – The committee received the report. Discussion Item: Discussion Item: Battery Energy Storage System (BESS) Location Mr. Stover presented the item, noting that over the past year VMEA had been working on installing two Battery Energy Storage Systems (BESS), with one site planned in Harrisonburg and the other in Manassas. Due to issues at the Manassas site, the project was no longer feasible. VMEA members subsequently reached out to the Town of Culpeper, as the next largest locality capable of supporting the power load, to install the BESS. The system would be located behind the control house within the fenced area at the Light & Power facility and consist of three storage containers with transformers and switchgear, running underground to tie into one of the substation feeder circuits. The units would operate in conjunction with the Town’s generators. At this time, VMEA was working with its engineering staff and contractor to evaluate the site for suitability. Page 4 of 33 Light & Power and ES Committee October 29, 2025 – Page 2 of 4 Mr. Hively clarified that this arrangement would allow the Town to receive the same benefits as if the system were installed in Manassas. He further noted that if Dominion’s power was expected to go down with 24 hours’ notice, the system could be charged in advance to provide additional power to the Town. It was the consensus of the committee for staff to proceed with coordinating the installation and evaluation of the proposed Battery Energy Storage System (BESS) at the Light & Power facility. R/R Re: Generator Sound Attenuation Project Mr. Stover presented the report and recommendation stating after discussion and receiving direction from the Committee, staff requested bids from three companies for the installation of four sound attenuation plenums on the four generators at Light & Power to reduce the noise as recommended by the Sound Study. One bid was received from Carter Machinery for a cost of $123,974. No bids were received from the other companies. There are two options available for consideration: 1. Do not proceed with the installation due to the Town’s exemption. 2. Accept the quote from Carter Machinery for material and installation of the four plenums at a cost of $123,974. There is no cost associated with Option #1 and a cost of $123,974 for Option #2. It was recommended that Council approve an FY26 budget transfer of $123,974 from Light & Power Reserves to expenditure line 50095700-53239, R&M Engines, to cover the cost of the Generator Sound Attenuation Project. Mr. Yowell moved, Mr. Russell seconded, approval of the report and recommendation for submission to council as presented. The motion carried by voice vote. Designation of Consent Agenda Item – R/R Re: Generator Sound Attenuation Project ENVIRONMENTAL SERVICES ITEMS Departmental Activities – The committee received the report. Mr. Hoy provided an update on the TOC X2A groundwater well at McDevitt Drive and Technology Drive, noting staff had received approval from the Virginia Department of Health’s Office of Drinking Water to introduce it into the potable system. He added that staff was testing the SCADA system for remote control capabilities and anticipated the well would be operational by the end of November. Mr. Hoy also provided an update on the standing water services agreement with STACK, executed in August, to provide reclaimed water from the Water Pollution Control Facility for cooling purposes. He noted the project was approaching 90% design completion for the reclaimed water system, with final design expected by the end of the week. The full package was anticipated to be submitted to Department of Environmental Quality (DEQ) for review and approval within the next few weeks. Mr. Hoy further advised that staff would present a report and recommendation next month for approval to conduct a rate study for the reclaimed water utility. He noted that a consultant experienced in rate study development had been identified to help determine a fair and equitable rate. Page 5 of 33 Light & Power and ES Committee October 29, 2025 – Page 3 of 4 Lastly, Mr. Hively provided an update on the dam seepage analysis, noting it had been completed with favorable results and submitted to DEQ for review. He advised the findings would be considered during next year’s VPDES permit review and would allow an increase in capacity from 1.25 to 2 million gallons per day. Financial Summary – The committee received the report. Tap Sales Report – The committee received the report. R/R: Reduced Tap Privilege Fees for Existing Structures Mr. Hopewell presented the report and recommendation stating at the September 24, 2025 Committee, staff discussed the potential of modifying the Tap Privilege Fee Assessment Policy as it relates to existing dwellings. At that time, staff identified that there are approximately 50 existing dwellings within the Town limits and approximately 130 existing dwellings in the County's current Water & Sewer Service Area that are not connected to public water and/or public sewer. The majority of the Town properties are situated within developed portions of the Town that do not have water and/or sewer lines in close enough proximity to make it economically feasible for the property owners to connect to the public system. The County area is less well developed. There are concerns that as time passes and the public infrastructure expands, newer constructed homes may become eligible to connect to the public system and take advantage of a discounted rate. The current language within the Tap Privilege Fee Assessment Policy would offer these homes a discount to connect, as the language presently reads: Existing single-family dwellings with permitted well and/or septic systems may purchase taps at 50% of the prevailing rate. Staff believes the original intent of the reduced tap fee was to incentivize existing homes with failing systems to convert to public provision of water and sewer. After more than 20 years, it is staff's belief that those properties that wanted and needed to make the transition, have done so and it may now be time to remove this provision. To this end, there are two potential modifications for consideration. 1. Remove the existing language related to the discount for existing dwellings. 2. Limit the eligibility to dwellings that were eligible when the Settlement Agreement was finalized. If this option is desired, the language could read: Single-family dwellings that were already constructed and within Town limits or within the County Water and Sewer Service Area on March 28, 2012 with permitted well and/or septic systems may purchase taps at 50% of the prevailing rate. From an administration and simplicity perspective, staff recommends option #1. There is presently no anticipated financial impact, however, if additional homes wish to convert in the future, there would be an increase in revenue in the amount of $8,250 per home (utilizing present tap fee amounts) as a result of removing the 50% reduction for the conversion of existing homes. It was recommended that Council remove the existing language within the Tap Privilege Fee Assessment Policy related to the discount for existing dwellings. Mr. Russell moved, Mr. Yowell seconded, approval of the report and recommendation for submission to council as presented. The motion carried by voice vote. Page 6 of 33 Light & Power and ES Committee October 29, 2025 – Page 4 of 4 Designation of Consent Agenda Item – R/R: Reduced Tap Privilege Fees for Existing Structures TOWN & COUNTY INTERACTION COMMITTEE Potential Items for Discussion at Next Interaction Committee Meeting on January 23, 2026 – None ADJOURNMENT The meeting adjourned at 10:16 a.m. Page 7 of 33 Substations/Generation/Metering Peak Shaving Summary: • 2 - Generation runs for the month of October. • Monthly generation credit: $100,986.82. Activities: • Normal maintenance completed on all units: checked all fluid levels, checked for any alarm codes, and cleaned up any dust and oil seepage. • Continue cross training of L&P personnel on the generator’s operations. • Performed visual inspection on Fire Extinguisher’s & Eye Stations. • Continued mapping of electrical system with GIS department. • Performed monthly DEQ inspection. • Performed various Lineman Training (Pole top rescue, forklift, chainsaw & cyber security). Substation: • Monthly station inspection was completed. • Cleaned transformer containment pits and Storm Water retention pond. • Maintained standby batteries in control house. • Vegetation management. • Removed some old trees around part of the substation & planted new ones. Distribution Distribution Activities: • Completed service disconnects for non-payment. • Tree trimming was completed in various locations around town. • Overhead and underground line maintenance, upgrade lines, replacing old infrastructure at Various locations around Town. • Continue to maintain equipment and fleet. • Cleaned and organized material yard and buildings. • Conducted monthly Construction and Safety meetings within our department. • Disconnected and reconnected house service for upgrades-various locations. • Continuing electrical infrastructure at Laurel Park. • Continuing electrical infrastructure at The Greens. • Pole replacement at (113 Spring St.). • Continuing traffic control upgrades. • Mapping & tagging for GIS one- line diagrams. • Removed two old poles across from (1081 Oaklawn Drive). • Replaced damaged street light on (James Madison Hwy.). • Replaced pole & transformer bank at (Chandler & East St.). • 3 demo services (110, 126, 130 West Williams St.). • Re-routed primary at (Zeuswyn Drive). • Installed ballards around transformer at (East Spencer St.) for protection. • Commissioned new breaker for Laurel Park. • Re-located transformer at Lightfoot Apartments. Trouble Calls – Summary: • 2- Street lights reported out or malfunctioning, repaired. • 2 -Street lights reported to Dominion Energy and Rappahannock Electric. • 1- No power – (116 West Chandler St.)-squirrel-refused & removed k-mate. • 1- Part power – (684 Hunters Rd.)-underground cable fault feeding the pedestal-repaired the fault & restored power. Page 8 of 33  • 1- Other – Damaged street light - (James Madison Hwy.)-car accident-removed pole & shut off street light. • 1 - No power – (510 South West St.)-stinger wire came out of k-mate-replaced wire & removed the k-mate. • 1 – No power – (Bell Avenue)- primary fault-repaired, restored power. New Services: • 6- Residential -3304, 3313, 3317, 3324, 3329, 3320 Apricot Drive. • 0- Commercial Page 9 of 33  FINANCIAL SUMMARY OCTOBER 2025 LIGHT & POWER FUND FY26 FY26 FY25 REVENUES MTD YTD YTD Sale of Power $ 1,260,443 $ 6,240,934 $ 5,807,873 Utility Fees $ 19,163 $ 75,789 $ 75,675 Service Connection Charges $ 5,500 $ 33,000 $ 330,000 Interest Income $ 18,293 $ 90,235 $ 83,941 Sale of Salvage/Surplus $ - $ 738 $ 723 Time & Material Charges $ - $ 387 $ 855 Pole Permits & Rental Charges $ - $ 75 $ - Insurance Claims / Recovery $ - $ - $ 25,999 Street Light Recovery $ 34,068 $ 34,068 $ - TOTAL REVENUE $ 1,337,467 $ 6,475,226 $ 6,325,066 EXPENDITURES FY26 FY26 FY25 MTD YTD YTD Purchased Power $ 839,036 $ 4,256,361 $ 3,427,664 Salaries & Benefits $ 191,699 $ 856,583 $ 803,859 Services $ 161,290 $ 663,890 $ 704,846 System Improvements $ 15,544 $ 457,928 $ 436,641 Materials & Supplies $ 22,803 $ 80,213 $ 87,273 Other $ 3,239 $ 63,059 $ 71,372 PILOT $ 40,248 $ 160,992 $ 163,984 Debt Service $ - $ 217,359 $ 207,727 TOTAL O&M EXPENDITURES $ 1,273,859 $ 6,756,385 $ 5,903,366 NET SURPLUS (DEFICIT) NOT INCLUDING CAPITAL EXPENSE $ 63,608 $ (281,159) $ 421,700 TOTAL CAPITAL EXPENSE $ 2,301 $ 19,118 $ 28,816 NET SURPLUS (DEFICIT) $ 61,307 $ (300,277) $ 392,884 For informational purposes only - amount of open encumbrances at end of current month $ 937,153 FY26 Begin Bal Net Activites Ending Balance OCTOBER 2025 Activity L&P CASH & INVESTMENTS $ 9,869,721 $ (354,056) $9,515,665 $ 157,763 L&P Accounts Receivable $ 1,175,866 $ 14,982 $ 1,190,848 $ (163,462) Outstanding Debt Service Balance $ 1,707,000 $ (195,000) $1,512,000 $ - CONNECTED SERVICES 6087 PURCHASED KWH $0.0788 NEW SERVICES ADDED 6 SOLD KWH $0.1381 Page 10 of 33  TOWN OF CULPEPER - MONTHLY REVENUE REPORT - October 2025 1 ELECTRIC # CONNECTIONS #CONNECTIONS SERVICES KWH KW-DEM RKVA CONSUMP TOTAL GROSS REV TYPE BILLED ADDED KWH'S SALES REVENUE REVENUE TAX REVENUES TOTAL PER kWh Residential (50000) 5299 5275 4,170,368 659,891.63 659,891.63 659,891.63 0.1582 Small General Serv (51000) 676 666 955,367 160,205.20 160,205.20 160,205.20 0.1677 Med Gen Svc(52000) 88 87 1,109,121 122,701.85 24,161.31 146,863.16 146,863.16 0.1324 Large Gen Svc(53000) 9 9 1,357,504 67,420.99 52,645.78 107.45 120,174.22 120,174.22 0.0885 Industrial Power (53100) 1 1 998,400 50,714.80 67,502.40 57.60 118,274.80 118,274.80 0.1185 Time of Use - ON PK (54000) 7 7 223,784 22,688.60 17,534.03 40,222.63 40,222.63 0.1797 Time of USE - OFF PK (54200) 7 7 318,791 3,299.48 3,299.48 3,299.48 0.0103 Traffic Controls (56200) 9,952 623.47 623.47 623.47 0.0626 AMR / Consumption Tax (57000) 11,083.72 11,083.72 TOTALS 6087 6052 0 9,143,287 1,087,546.02 161,843.52 165.05 11,083.72 1,249,554.59 1,260,638.31 0.1367 ADJUSTMENTS AND CONSUMPTION TAX CALCULATIONS: Prior month adjmts: RES DOM Adjusted consumption tax Consumption tax billing recap 0.00 ROUNDING DIFFERENCE STREET AND YARD LIGHTS # CONNECTIONS TAXABLE TAXABLE TYPE #CONNECTIONS BILLED MULT TOTAL KWH KWH UNITS RATE REVENUES LED (56000) 1203 1,191 30 35,730 8,730 291 15.15 18,043.65 TOTAL ST/YD LTS 1203 1,191 35,730 8,730 291 $18,043.65 18,043.65 0.5050 7,243 13.66 TOTAL ELECTRIC 9,179,017 11,097.38 1,267,598.24 1,278,681.96 $0.1381 ELECTRIC ADJUSTMENTS: SOLAR (500002) 70 70 27,132 ($2,015.14) 1,265,583.10 Page 11 of 33  YEARLY ELECTRIC SALES REVENUE COMPARISON FISCAL YEAR 2026 FISCAL YEAR 2025 MONTH REVENUE MONTH REVENUE DIFFERENCE JULY $ 1,705,907.51 $ 106,780.84 JULY $ 1,599,126.67 AUGUST $ 1,814,142.60 $ 153,271.49 AUGUST $ 1,660,871.11 SEPTEMBER $ 1,465,849.97 $ (2,262.64) SEPTEMBER $ 1,468,112.61 OCTOBER $ 1,267,598.24 $ 169,122.32 OCTOBER $ 1,098,475.92 NOVEMBER $ - $ - NOVEMBER $ 1,026,775.23 DECEMBER $ - $ - DECEMBER $ 1,087,767.03 JANUARY $ - $ - JANUARY $ 1,262,084.37 FEBRUARY $ - $ - FEBRUARY $ 1,369,201.35 MARCH $ - $ - MARCH $ 1,117,765.15 APRIL $ - $ - APRIL $ 1,060,037.52 MAY $ - $ - MAY $ 1,132,035.87 JUNE $ - JUNE $ 1,274,051.75 YTD TOTAL $ 6,253,498.32 $ 426,912.01 YTD TOTAL $ 15,156,304.58 BUDGET $ 17,809,629.00 BUDGET $ 16,594,817.00 BALANCE $ 11,556,130.68 BALANCE $ 1,438,512.42 Page 12 of 33  YEARLY VMEA BILLING FY24 FY2025 FY2026 W-KWH COST - Copy FISCAL YEAR 2026 EXCESS EXCESS VMEA MONTH BILLING KWH KW DEMAND CHARGE GEN. CREDIT COST/KWH JULY $ 1,212,913.74 11,791,495 28,551 $ 113,014.87 $0.10286 AUGUST $ 1,102,539.01 11,249,989 26,859 $ 93,632.84 $0.09800 SEPTEMBER $ 831,594.97 9,751,637 21,374 $ 93,523.46 $0.08528 OCTOBER $ 659,913.85 8,365,828 16,215 $ 100,986.82 $0.07888 NOVEMBER $ - 0 0 $ - DECEMBER $ - 0 0 $ - JANUARY $ - 0 0 $ - FEBRUARY $ - 0 0 $ - MARCH $ - 0 0 $ - APRIL $ - 0 0 $ - MAY $ - 0 0 $ - JUNE $ - 0 0 $ - TOTALS $ 3,806,961.57 41,158,949 92,999.00 0.00 $ - $ 401,157.99 0.09249 BUDGET $ 10,726,137.00 FISCAL YEAR 2025 EXCESS EXCESS VMEA MONTH BILLING KWH KW DEMAND CHARGE GEN. CREDIT COST/KWH JULY $ 972,069.94 13,252,460 29,292 $ 15,686.73 $0.07335 AUGUST $ 931,851.19 12,225,459 28,547 $ 10,964.45 $0.07622 SEPTEMBER $ 656,514.95 9,025,747 16,946 $ 6,294.25 $0.07274 OCTOBER $ 652,832.70 8,351,341 17,520 $ 8,176.44 $0.07817 NOVEMBER $ 566,771.72 8,203,123 13,483 $ 7,556.98 $0.06909 DECEMBER $ 667,715.08 9,834,511 16,357 $ 11,271.56 $0.06790 JANUARY $ 747,650.71 11,003,924 20,682 $ 16,529.01 $0.06794 FEBRUARY $ 661,101.05 9,015,460 19,604 $ 8,830.81 $0.07333 MARCH $ 604,404.80 8,301,583 14,799 $ 6,238.23 $0.07281 APRIL $ 790,209.28 8,568,325 22,015 $ 22,627.19 $0.09222 MAY $ 819,645.56 9,314,235 21,645 $ 16,266.72 $0.08800 JUNE $ 1,017,465.35 12,084,400 29,261 $ 149,700.22 $0.08420 TOTALS $ 9,088,232.33 119,180,568 250,151.00 0.00 $ - $ 280,142.59 0.07626 BUDGET $ 9,549,455.00 FISCAL YEAR 2024 EXCESS EXCESS VMEA MONTH BILLING KWH KW DEMAND CHARGE GEN. CREDIT COST/KWH JULY $ 1,301,263.98 13,104,828 27,788 $ 13,081.62 $0.09930 AUGUST $ 1,182,250.76 12,097,663 23,567 $ 11,679.93 $0.09773 SEPTEMBER $ 1,029,894.79 9,755,704 28,898 $ 8,598.81 $0.10557 OCTOBER $ 775,466.42 8,010,745 19,853 $ 10,221.72 $0.09680 NOVEMBER $ 713,998.62 8,005,707 16,942 $ 13,542.85 $0.08919 DECEMBER $ 747,946.91 8,938,950 16,395 $ 10,029.17 $0.08367 JANUARY $ 826,043.29 9,729,920 19,463 $ 12,406.60 $0.08490 FEBRUARY $ 706,661.00 8,397,775 15,937 $ 7,809.34 $0.08415 MARCH $ 648,527.74 8,021,621 13,079 $ 7,253.11 $0.08085 APRIL $ 714,112.23 7,970,757 21,351 $ 9,811.19 $0.08959 MAY $ 805,430.62 9,543,258 23,967 $ 14,823.46 $0.08440 JUNE $ 822,476.53 11,801,551 23,022 $ 8,292.77 $0.06969 TOTALS $ 10,274,072.89 115,378,479 250,262.00 0.00 $ - $ 127,550.57 0.08905 BUDGET $ 10,731,000.00 Page 13 of 33  ENVIRONMENTAL SERVICES DEPARTMENT COMMITTEE REPORT OCTOBER 2025 Water Treatment Plant (WTP) Operations Summary: Water Plant (4.0 MGD Capacity) Oct YTD Raw Water Treated (MG): 45 443 Average Daily Raw Water Flow (MGD): 1.4 1.5 Max Raw Water Flow (MGD): 1.7 2.8 Water Produced (MG): 45 445 Average Daily Finished Flow (MGD): 1.4 1.5 Max Daily Finished Flow (MGD): 1.8 2.5 Bulk Water Sales (MG): 0.24 5.0 Average pH (su): 7.3 7.5 Average Chlorine (mg/L): 2.1 2.1 Average Turbidity (NTU): 0.05 0.05 Max Average Turbidity (NTU): 0.06 0.06 Partnership Turbidity (95%) (NTU): 0.07 0.07 Chandler Street Wells Well Water Produced (MG): 14 167 Average Daily Water Produced (MGD): 0.44 0.55 Max Daily Flow (MGD) 0.44 0.74 Rockwater Park Well Well Water Produced (MG): 0.0 1.5 Average Daily Water Produced (MGD): 0.0 0.01 Max Daily Flow (MGD) 0.0 0.16 Nalles Mills Wells Well Water Produced (MG): 16 124 Average Daily Water Produced (MGD): 0.52 0.40 Max Daily Flow (MGD) 0.52 0.55 X2A Well Water Produced (MG): 0.45 0.45 Average Daily Water Produced (MGD): 0.01 0.01 Max Daily Flow (MGD) 0.06 0.06 Sports Complex Well Well Water Produced (MG): 0.0 0.0 Average Daily Water Produced (MGD): 0.0 0.0 Max Daily Flow (MGD) 0.0 0.0 Total Well Water Produced (MG): 30 262 Total Water Plant Water Produced (MG): 45 400 Page 14 of 33 TOTAL WATER PRODUCED (MG): 75 662 AVERAGE DAILY WATER PRODUCED (MGD): 2.4 2.4 Distribution Positive Bacteria: 0 0 Safety Incidents: 0 0 Regulatory Violations: 0 0 NOTES: Lake Culpeper 30 inches below the overflow as of 11/10/25. Wastewater Pollution Control Facility (WPCF) Operations Summary: Wastewater Plant (6.0 MGD Capacity) OCT YTD Average Daily Flow (MGD): 2.8 3.3 Max Daily Flow (MGD): 3.5 6.8 Total Flow (MG) 87 987 Rainfall (in): 1.4 30 Centrifuged output (MGD): 0.56 6.2 Centrifuged output (dry metric tons): 55 557 Septage received (gal): 178550 1486707 Bio-solids land applied (wet tons): 480 2496 Average pH (su): 7.5 7.4 Minimum DO (mg/L): 8.2 7.8 Average TSS (mg/L) (QL=1): <QL <QL Average BOD (mg/L) (Dec – May) (QL=2): --- <QL Average CBOD (mg/L) (Jun – Nov) (QL=2): <QL <QL Average Ammonia (mg/L) (QL=0.20): --- <QL Average TKN (mg/L) (QL=0.50): 0.70 0.65 Average Total Nitrogen (mg/L): 1.3 1.1 Average Total Phosphorus (mg/L): 0.028 0.032 Wastewater discharge violations 0 0 Overflows and Bypasses 0 0 Pre-Treatment Violations: 0 0 WTP Maintenance Summary:  Closed LCA; cleaned paddle boards, canoes, and kayaks  Replaced check valve on pump #2 at HPZ pump station  Painted the new DelPac coagulant room and mounted skid with pumps  Used a floor grinder to clean chlorine room floor and painted with epoxy  Cleaned sludge out of Lagoon A and B  Installed new pond fountain at Yowell Meadow Park Page 15 of 33 WPCF Maintenance Summary:  Replaced electrical controls and sump pump in the NPW vault with new equipment  Removed failing NPW #2 vertical turbine pump and replaced it with a submersible well pump  Replaced electric motor on drain pump #1  Installed four new electric heaters in sludge building garage to protect the new centrifuge Water Distribution Summary:  Cleared/cut utility right of ways and easements  Installed water service tap at 421 Wayland Road  Relocated water meter service for E. Spencer Street Improvement project  UDF performed in the following areas:  Belle Avenue Area  East Business District Area  Northridge Area  Repaired 8” water main break at 118 Elizabeth Street  Installed water service tap at 326 Lesco Blvd  Water utility demos at 110, 126, and 130 W Williams St  Repaired fire hydrant on E. Culpeper Street  Replaced/reprogrammed AMR MTU’s, billing reads, disconnect, etc. Wastewater Collection Summary:  Installed sewer service tap at 421 Wayland Road  Installed sewer service tap at 151 Saunders Street  Installed sewer service tap at 12518 Sherwood Forest Drive  Installed sewer service tap at 326 Lesco Blvd  Cleared/cut utility right of ways and easements  Sewer jetted troubled areas Projects Summary: Water Pollution Control Facility (WPCF) Digester and Headworks Project WW Associates has completed construction plans and a project manual for the WPCF digester and headworks project. Staff compiled this information into a bid package and worked with Town procurement to advertise an invitation to bid for construction of this project on May 25, 2022. A pre-bid meeting was held on June 15, 2022, with prospective bidders. Construction bids were opened at 2 pm, Thursday, July 14, 2022. Based on the bids received, Council awarded MEB the project construction contract at their September 13, 2022, meeting. A preconstruction meeting with MEB was held on November 10, 2022, with a notice to proceed issued on December 1, 2022. The new Alfa Laval centrifuge was delivered on February 10, 2023 and MEB has been on site multiple times completing pre-construction surveys. In June 2023, MEB continued mobilization and completed demolition of the RAS pump station and secondary clarifiers to accommodate retrofit of new aerobic digester equipment in existing basins. From July 2023 through June 2024, MEB continued retrofit of the former secondary clarifiers for conversion to new aerobic digesters, installed yard piping, converted primary clarifier valves and initiated scope of work for installing new centrifuge. Two new headworks screens were installed and placed into service in February 2024. Three new blowers were installed for supplying the new aerobic digesters in April 2024. The new motor control center and programmable logic control cabinet for the new centrifuge were installed in the biosolids building in May 2024. Acceptance testing and the 30 day trial run for the new centrifuge has been completed. Installation of groundwater dewatering system for the aerobic digesters has been completed and is operating. The retrofit of pressure relief valves for the aerobic digesters was completed in October 2025 allowing performance testing of new aerobic digesters with WPCF biosolids. Page 16 of 33  Drought Response  Completed distribution system connection for TOC X2A in March 2025—completed VDH sanitary inspection in August 2025. Completed compliance sampling and analysis in October 2025 for TOC X2A needed for activating the well for public use. TOC X2A has been released for operation with public water distribution.  Completed bore and jack installation of raw water line for well TOC X4B in February 2025 and installed well pump in August 2025. Pumping and testing of well TOC X4B started in October 2025 and will continue through the fall and winter. Water Pollution Control Facility (WPCF) Reclaim Water System  Following approval by Council, the Town and Stack executed a services agreement in August 2025 for providing reclaim water from the WPCF to Stack for data center cooling.  Currently, staff is reviewing 90% design plans prepared by Stack’s consultant for the water reclaim system. Once finalized, the design plans require review and approval by DEQ in accordance with WPCF permit modification requirements.  Staff has developed a report and recommendation for a rate study for reclaim water services necessary in determining a fair rate structure. Once approved by Council, staff will retain consulting services to proceed with a rate study. O = dissolved oxygen TSS = total suspended solids BOD = biological oxygen demand; CBOD = chemical biological oxygen demand TKN = total Kjeldahl nitrogen BNR = biological nutrient removal MTU = meter transmitting unit RAS = return activated sludge WAS = waste activated sludge PM = preventive maintenance IPS = intermediate pump station UDF = unidirectional flushing VFD = variable frequency drive Page 17 of 33  FINANCIAL SUMMARY Oct-25 WATER FUND REVENUES FY26 FY26 FY25 MTD YTD YTD Metered Sales $ 393,358 $ 1,587,949 $ 1,513,093 Utility Fees $ 22,544 $ 86,853 $ 91,682 Utility Charges $ 9,289 $ 20,873 $ 12,116 Revenues from Use of Money $ 16,827 $ 81,557 $ 80,624 Miscellaneous $ 1,277 $ 10,809 $ 12,303 TOTAL O&M REVENUE $ 443,296 $ 1,788,042 $ 1,709,817 Tap Fee & Misc Capital Revenue $ 163,655 $ 537,000 $ 846,750 CARES Act Funding / ARPA Funds $ - $ - $ - TOTAL CAPITAL REVENUE $ 163,655 $ 537,000 $ 846,750 TOTAL REVENUE $ 606,951 $ 2,325,042 $ 2,556,567 EXPENDITURES Water Treatment Water Distribution Water Fund Dept. 3700 Dept. 3800 TOTAL FY26 FY26 FY26 FY26 FY26 FY26 FY25 MTD YTD MTD YTD MTD YTD YTD Personnel $ 85,999 $ 398,930 $ 77,835 $ 348,492 $ 163,835 $ 747,422 $ 666,245 Services $ 136,245 $ 440,522 $ 30,415 $ 91,251 $ 166,660 $ 531,773 $ 483,497 Other Charges $ 43,161 $ 205,476 $ 1,929 $ 10,419 $ 45,090 $ 215,896 $ 193,866 Miscellaneous $ - $ 2,666 $ 424 $ 24,733 $ 424 $ 27,399 $ 24,850 Materials / Supplies $ 23,950 $ 234,604 $ 3,749 $ 22,684 $ 27,699 $ 257,288 $ 278,708 Capital Outlays $ 42,828 $ 53,657 $ 8,008 $ 139,592 $ 50,836 $ 193,249 $ 96,425 CARES Act / ARPA Expenses $ - $ - $ - PILOT $ 12,600 $ 50,399 $ 48,044 Debt Service $ - $ 48,331 $ 53,011 TOTAL O&M EXPENSES $ 332,183 $ 1,335,855 $ 122,361 $ 637,172 $ 467,144 $ 2,071,757 $ 1,844,647 NET SURPLUS (DEFICIT) EXCLUDING CAPITAL PROJECTS $ 139,807 $ 253,284 $ 711,920 TOTAL CAPITAL PROJECTS EXPENSE $ 10,589 $ 80,313 $ 336,750 NET SURPLUS (DEFICIT) $ 129,218 $ 172,971 $ 375,170 For informational purposes only - amount of open encumbrances at end of current month $ 839,236 FY26 Begin Bal Net Activities Ending Balance Oct 2025 Activity WATER CASH & CASH INVESTMENTS $ 8,633,768 $ 198,578 $ 8,832,346 $ 224,411 Water Accounts Receivable $ 324,517 $ 44,225 $ 368,742 $ (26,052) Outstanding Debt Service Balance $ 4,678,000 $ (15,000) $ 4,663,000 $ - Page 18 of 33  FINANCIAL SUMMARY Oct-25 WASTEWATER FUND REVENUES FY26 FY26 FY25 MTD YTD YTD Metered Sales $ 482,134 $ 1,933,126 $ 1,813,037 Utility Fees $ 31,896 $ 126,961 $ 106,712 Utility Charges $ 13,126 $ 26,227 $ 11,814 Revenues from Use of Money $ 17,446 $ 91,236 $ 86,153 Miscellaneous $ - $ 3,589 $ 3,287 TOTAL O&M REVENUES $ 544,602 $ 2,181,139 $ 2,021,003 Tap Fee & Misc Capital Revenue $ 270,000 $ 625,000 $ 1,315,000 CARES Act Funding / ARPA Funds $ - $ - $ 996,398 TOTAL CAPITAL REVENUE $ 270,000 $ 625,000 $ 2,311,398 TOTAL REVENUE $ 814,602 $ 2,806,139 $ 4,332,401 EXPENDITURES WW Treatment WW Collection Wastewater Fund Dept. 4700 Dept. 4800 TOTAL FY26 FY26 FY26 FY26 FY26 FY26 FY25 MTD YTD MTD YTD MTD YTD YTD Personnel $ 146,223 $ 682,242 $ 46,264 $ 200,024 $ 192,487 $ 882,266 $ 857,476 Services $ 150,447 $ 552,434 $ 4,347 $ 9,181 $ 154,794 $ 561,615 $ 487,734 Other Charges $ 53,234 $ 165,036 $ 1,470 $ 11,505 $ 54,704 $ 176,542 $ 192,703 Miscellaneous $ 545 $ 17,354 $ - $ - $ 545 $ 17,354 $ 17,124 Materials / Supplies $ 82,576 $ 299,169 $ 3,332 $ 21,500 $ 85,907 $ 320,669 $ 171,353 Capital Outlays $ 30,954 $ 563,110 $ 631 $ 1,258 $ 31,585 $ 564,368 $ 115,091 CARES Act / ARPA Expenses $ - $ - $ - PILOT $ 14,505 $ 58,019 $ 56,464 Debt Service $ - $ 742,250 $ 730,250 TOTAL O&M EXPENSES $ 463,978 $ 2,279,345 $ 56,043 $ 243,469 534,526 $ 3,323,083 $ 2,628,196 NET SURPLUS (DEFICIT) - NOT INCLUDING CAPITAL PROJECTS $ 280,076 $ (516,944) $ 1,704,205 *Note: These amounts to be partially offset by ARPA proceeds on a quarterly basis. TOTAL CAPITAL PROJECTS $ - $ 216,529 $ 1,163,002 NET SURPLUS (DEFICIT) $ 280,076 $ (733,473) $ 541,203 For informational purposes only - amount of open encumbrances at end of current month $ 1,338,633 FY26 Begin Bal Net Activities Ending Balance Oct 2025 Activity WASTEWATER CASH & CASH INVESTMENTS $ 10,295,682 $ (997,794) $ 9,297,888 $ 373,381 Wastewater Accounts Receivable $ 476,355 $ 70,553 $ 546,908 $ (15,622) Outstanding Debt Service Balance $ 10,175,000 $ (545,000) $ 9,630,000 $ - Page 19 of 33  Water and Wastewater Tap Information Number Number of FY25-26 Name of Develpment or of Water Amount Wastewater County Month Applicant Location Meter Size Taps Due Taps Amount Due (Y/N) Oct Just Getting By LLC 326 Lesco Blvd 5/8 1 $ 3,250 1 $ 5,000 N DRB Homes Northern View Rd Lot 6, 27 5/8 2 $ 13,000 2 $ 20,000 Y Williams Mill - Lots 36, 44- Shea Homes LP 45, 77, 80-81, 83 5/8 7 $ 45,500 7 $ 70,000 Y Shea Homes LP Williams Mill clubhouse 2-inch 1 $ 75,000 1 $ 120,000 Y NVR/Ryan Homes Kite Acres Lot 4, 47, 58 5/8 3 $ 19,500 3 $ 30,000 Y Richmond American Homes Greens at Culpeper - Lot 52 5/8 1 $ 6,500 1 $ 10,000 N DRB Homes Lincoln Circle Pl Lot 18 5/8 1 $ 6,500 1 $ 10,000 Y Sub Total 16 $ 169,250 16 $ 265,000 Sept NVR/Ryan Homes Kite Acres Lot 6, 46, 51 5/8 3 $ 19,500 3 $ 30,000 Y Shea Homes LP Williams Mill - Lots 34, 47 5/8 2 $ 13,000 2 $ 20,000 Y DRB Homes Lincoln Circle Pl Lot 10 5/8 1 $ 6,500 1 $ 10,000 Y DRB Homes Northern View Rd Lot 22 5/8 1 $ 6,500 1 $ 10,000 Y Christopher Marner 515 Radio Lane 5/8 1 $ - 1 $ - N Milagro Martizez 15264 Nalles Mill Road 5/8 -1 $ (3,250) -1 $ (5,000) Y Sub Total 7 $ 42,250 7 $ 65,000 Aug NVR/Ryan Homes Kite Acres Lot 30, 56-57 5/8 3 $ 19,500 3 $ 30,000 Y Williams Mill - Lots 37-38, Shea Homes LP 43, 46, 49-50, 53, 84 5/8 8 $ 52,000 8 $ 80,000 Y Milagro Martizez 15264 Nalles Mill Road 5/8 1 $ 3,250 1 $ 5,000 Y Alvaro Sandi 615 Second St 5/8 1 $ 6,500 1 $ 10,000 N 1.5 in Shea Homes LP Williams Mill - irrigation (2) 2 in. 2 $ 112,500 0 $ - Y Sub Total 15 $ 193,750 13 $ 125,000 W - 1.5 in Jul Lifepoint Church 15064 Success Dr S - 1 in. 1 $ 37,500 1 $ 20,000 Y 614 Second St Just Getting By LLC 616 Second St 5/8 2 $ 13,000 2 $ 20,000 N SAB Investments LLC 151 Saunders St 5/8 0 $ - 1 $ 5,000 N NVR/Ryan Homes Willow Shade Lane Lot 8 5/8 1 $ 6,500 1 $ 10,000 Y Laurel Park Phase 1B2 Lots NVR/Ryan Homes 162-163, 167, 170, 172 5/8 5 $ 32,500 5 $ 50,000 N NVR/Ryan Homes Kite Acres Lot 29 5/8 1 $ 6,500 1 $ 10,000 Y DRB Homes Lincoln Circle Pl Lot 11 5/8 1 $ 6,500 1 $ 10,000 Y DRB Homes Northern View Rd Lot 21 5/8 1 $ 6,500 1 $ 10,000 Y Williams Mill - Lots 35, 39, Shea Homes LP 100 5/8 3 $ 19,500 3 $ 30,000 Y 1 11/11/2025 Page 20 of 33  Water and Wastewater Tap Information Number Number of FY25-26 Name of Develpment or of Water Amount Wastewater County Month Applicant Location Meter Size Taps Due Taps Amount Due (Y/N) Sub Total 15 $ 128,500 16 $ 165,000 Grand Total 53 $ 533,750 52 $ 620,000 NOTES July 2025 - Lifepoint Church purchased additional water tap capacity for irrigation July 2025 - 151 Saunders St already has perviously established water service August 2025 - 15264 Nalles Mill Road - existing residential property in County (this was subsequently voided and refunded in September 2025) September 2025 - 515 Radio Lane is a recently split parcel that was previously connected as part of the combined parcel and now seeking connection directly to water and sewer. No additional tap fee assessed. 2 11/11/2025 Page 21 of 33  FISCAL YEAR SUMMARIES Fiscal Year Water Wastewater 25-26 Taps Amount Due Taps Amount Due July Total 15 $ 128,500 16 $ 165,000 August Total 15 $ 193,750 13 $ 125,000 September Total 7 $ 42,250 7 $ 65,000 October Total 16 $ 169,250 16 $ 265,000 November Total December Total January Total February Total March Total April Total May Total June Total Fiscal Year 53 $ 533,750 52 $ 620,000 Fiscal Year Water Wastewater 24-25 Taps Amount Due Taps Amount Due July Total 13 $ 84,500 13 $ 130,000 August Total 61 $ 396,500 61 $ 610,000 September Total 1 $ 3,250 2 $ 15,000 October Total 51 $ 362,500 51 $ 560,000 November Total 11 $ 71,500 12 $ 120,000 December Total 17 $ 179,000 18 $ 290,000 January Total 10 $ 65,000 11 $ 105,000 February Total 5 $ 29,250 4 $ 35,000 March Total 19 $ 123,500 19 $ 190,000 April Total 24 $ 156,000 24 $ 240,000 May Total 29 $ 188,500 29 $ 290,000 June Total 41 $ 266,500 41 $ 410,000 Fiscal Year 282 $ 1,926,000 285 $ 2,995,000 Fiscal Year Water Wastewater 23-24 Taps Amount Due Taps Amount Due July Total 10 $ 65,000 10 $ 100,000 August Total 24 $ 156,000 24 $ 240,000 September Total 7 $ 42,250 6 $ 55,000 October Total 8 $ 60,500 8 $ 90,250 November Total 15 $ 97,500 15 $ 150,000 December Total 43 $ 279,500 42 $ 420,000 January Total 7 $ 45,500 7 $ 70,000 Page 22 of 33  February Total 17 $ 110,500 17 $ 170,000 March Total 3 $ 16,250 4 $ 30,000 April Total 17 $ 110,500 17 $ 170,000 May Total 6 $ 35,750 6 $ 55,000 June Total 10 $ 65,000 12 $ 110,000 Fiscal Year 167 $ 1,084,250 168 $ 1,660,250 Fiscal Year Water Wastewater 22-23 Taps Amount Due Taps Amount Due July Total 1 $ 3,250 1 $ 5,000 August Total 1 $ 6,500 2 $ 22,500 September Total 0 $ 46,000 0 $ 40,500 October Total 5 $ 29,250 5 $ 45,000 November Total 2 $ 13,000 1 $ 10,000 December Total 15 $ 91,000 15 $ 140,000 January Total 2 $ 13,150 2 $ 17,500 February Total 6 $ 39,000 6 $ 60,000 March Total 35 $ 227,500 35 $ 350,000 April Total 0 $ - 0 $ - May Total 5 $ 32,500 5 $ 50,000 June Total 2 $ 9,750 2 $ 15,000 Fiscal Year 74 $ 510,900 74 $ 755,500 Fiscal Year Water Wastewater 21-22 Taps Amount Due Taps Amount Due July Total 7 $ 45,500 8 $ 80,000 August Total 3 $ 19,500 3 $ 30,000 September Total 3 $ 19,500 3 $ 30,000 October Total 6 $ 56,000 8 $ 95,500 November Total 7 $ 45,500 7 $ 70,000 December Total 8 $ 52,000 8 $ 80,000 January Total 24 $ 120,250 24 $ 185,000 February Total 8 $ 52,000 8 $ 80,000 March Total 12 $ 78,000 12 $ 120,000 April Total 13 $ 61,750 3 $ 30,000 May Total 2 $ 13,000 2 $ 20,000 June Total 12 $ 71,500 7 $ 60,000 Fiscal Year 105 $ 634,500 93 $ 880,500 Fiscal Year Water Wastewater 20-21 Taps Amount Due Taps Amount Due July Total 8 $ 75,500 9 $ 115,500 August Total 17 $ 107,250 17 $ 165,000 September Total 4 $ 26,000 4 $ 40,000 October Total 2 $ 13,000 2 $ 20,000 November Total 7 $ 42,250 7 $ 65,000 December Total 6 $ 39,000 6 $ 60,000 January Total 2 $ 13,000 2 $ 20,000 February Total 2 $ 13,000 2 $ 20,000 March Total 1 $ 6,500 1 $ 10,000 April Total 0 $ - 1 $ 5,000 May Total 14 $ 45,500 15 $ 75,000 June Total 1 $ 6,500 1 $ 10,000 Page 23 of 33 Fiscal Year 64 $ 387,500 67 $ 605,500 Page 24 of 33  Fiscal Year Water Wastewater 19-20 Taps Amount Due Taps Amount Due July Total 7 $ 45,500 7 $ 70,000 August Total 5 $ 41,000 5 $ 60,250 September Total 5 $ 56,000 5 $ 70,000 October Total 7 $ 69,000 7 $ 100,500 November Total 3 $ 19,500 3 $ 30,000 December Total 3 $ 19,500 3 $ 30,000 January Total 11 $ 87,000 9 $ 100,250 February Total 9 $ 58,500 9 $ 90,000 March Total 11 $ 71,500 11 $ 110,000 April Total 9 $ 58,500 9 $ 90,000 May Total 36 $ 130,150 35 $ 185,000 June Total 9 $ 58,500 9 $ 90,000 Fiscal Year 115 $ 714,650 112 $ 1,026,000 Fiscal Year Water Wastewater 18-19 Taps Amount Due Taps Amount Due July Total 10 $ 73,500 10 $ 110,250 August Total 11 $ 71,500 11 $ 110,000 September Total 8 $ 52,000 8 $ 80,000 October Total 14 $ 114,500 13 $ 160,500 November Total 11 $ 71,500 12 $ 115,000 December Total 6 $ 39,000 6 $ 60,000 January Total 5 $ 32,500 6 $ 55,000 February Total 12 $ 78,000 12 $ 120,000 March Total 12 $ 78,000 12 $ 120,000 April Total 15 $ 97,500 15 $ 150,000 May Total 7 $ 45,500 7 $ 70,000 June Total 9 $ 61,900 10 $ 97,500 Fiscal Year 120 $ 815,400 122 $ 1,248,250 Fiscal Year Water Wastewater 17-18 Taps Amount Due Taps Amount Due July Total 12 $ 78,000 12 $ 120,000 August Total 15 $ 97,500 15 $ 150,000 September Total 5 $ 32,500 5 $ 50,000 October Total 13 $ 84,500 13 $ 400,500 November Total 10 $ 103,500 10 $ 150,750 December Total 10 $ 65,000 9 $ 90,000 January Total 14 $ 91,000 14 $ 140,000 y EVHS Press Boxes 14 $ 91,000 14 $ 140,000 March Total 22 $ 143,000 22 $ 220,000 April Total 8 $ 52,000 8 $ 80,000 May Total 21 $ 139,906 20 $ 200,000 June Total 8 $ 52,000 8 $ 80,000 Fiscal Year 152 $ 1,029,906 150 $ 1,821,250 Page 25 of 33  Fiscal Year Water Wastewater 16-17 Taps Amount Due Taps Amount Due July Total 6 $ 44,250 5 $ 60,250 August Total 1 $ 6,500 1 $ 10,000 September Total 2 $ 13,000 2 $ 20,000 October Total 3 $ 19,500 3 $ 30,000 November Total 6 $ 39,000 6 $ 60,000 December Total 3 $ 19,500 4 $ 40,000 January Total 9 $ 58,500 10 $ 95,000 February Total 5 $ 37,750 3 $ 30,000 March Total 139 $ 474,500 139 $ 730,000 April Total 5 $ 32,500 5 $ 50,000 May Total 6 $ 39,000 5 $ 50,000 June Total 9 $ 75,500 9 $ 110,500 Fiscal Year Total 194 $ 859,500 192 $ 1,285,750 Fiscal Year Water Wastewater 15-16 Taps Amount Due Taps Amount Due July Total 12 $ 78,000 12 $ 120,000 August Total 16 $ 104,000 16 $ 160,000 September Total 16 $ 104,000 16 $ 160,000 October Total 12 $ 78,000 12 $ 120,000 November Total 3 $ 19,500 3 $ 30,000 December Total 14 $ 91,000 14 $ 140,000 January Total 11 $ 71,500 11 $ 110,000 February Total 10 $ 65,000 10 $ 100,000 March Total 18 $ 113,750 17 $ 170,000 April Total 6 $ 39,000 5 $ 50,000 May Total 12 $ 78,000 12 $ 120,000 June Total 10 $ 75,218 11 $ 112,500 Fiscal Year Total 140 $ 916,968 139 $ 1,392,500 Fiscal Year Water Amount Due Wastewater Amount Due July Total 7 $ 48,906 7 $ 72,500 August Total 10 $ 65,000 10 $ 95,000 September Total 13 $ 84,500 13 $ 130,000 October Total 8 $ 52,000 8 $ 80,000 November Total 3 $ 19,500 5 $ 40,000 December Total 9 $ 52,000 9 $ 80,000 January Total 9 $ 58,500 8 $ 80,000 February Total 4 $ 34,500 4 $ 50,250 March Total 8 $ 52,000 8 $ 80,000 April Total 12 $ 78,000 13 $ 125,000 May Total 13 $ 89,750 11 $ 110,000 June Total 10 $ 65,000 10 $ 100,000 Fiscal Year Total 106 $ 699,656 106 $ 1,042,750 Page 26 of 33  Fiscal Year Water Wastewater 13-14 Taps Amount Due Taps Amount Due July Total 4 $ 26,000 5 $ 45,000 August Total 9 $ 58,500 9 $ 90,000 September Total 8 $ 52,000 8 $ 80,000 October Total 8 $ 60,500 9 $ 95,250 November Total 17 $ 119,156 16 $ 172,750 December Total 9 $ 58,500 9 $ 90,000 January Total 7 $ 45,500 7 $ 70,000 February Total 6 $ 39,000 7 $ 65,000 March Total 24 $ 156,000 23 $ 230,000 April Total 13 $ 84,500 13 $ 130,000 May Total 20 $ 130,000 20 $ 200,000 June Total 8 $ 52,000 8 $ 80,000 Fiscal Year 133 $ 881,656 134 $ 1,348,000 Fiscal Year Water Wastewater 12-13 Taps Amount Due Taps Amount Due July Total 5 $ 32,500 5 $ 50,000 August Total 7 $ 45,500 7 $ 70,000 September Total 8 $ 45,500 6 $ 60,000 October Total 5 $ 32,500 6 $ 55,000 November Total 11 $ 71,500 11 $ 110,000 December Total 4 $ 26,000 4 $ 40,000 January Total 7 $ 45,500 7 $ 70,000 February Total 4 $ 34,500 3 $ 45,000 March Total 14 $ 91,000 14 $ 140,000 April Total 11 $ 71,500 11 $ 110,000 May Total 19 $ 123,500 21 $ 200,000 June Total 3 $ 19,500 4 $ 35,000 Fiscal Year Total 98 $ 639,000 99 $ 985,000 Fiscal Year Water Wastewater 11-12 Taps Amount Due Taps Amount Due July Total 4 $ 32,500 3 $ 40,000 August Total 12 $ 78,000 12 $ 120,000 September Total 9 $ 58,500 9 $ 90,000 October Total 8 $ 52,000 8 $ 80,000 November Total 4 $ 26,000 4 $ 40,000 December Total 4 $ 26,000 5 $ 45,000 January Total 3 $ 19,500 3 $ 30,000 February Total 9 $ 58,500 9 $ 90,000 March Total 7 $ 45,500 8 $ 75,000 April Total 6 $ 39,000 6 $ 60,000 May Total 26 $ 169,000 26 $ 260,000 June Total 7 $ 45,500 7 $ 70,000 Fiscal Year Total 99 $ 650,000 100 $ 1,000,000 Page 27 of 33  Fiscal Year Water Wastewater 10-11 Taps Amount Due Taps Amount Due July Total 3 $ 26,000 3 $ 40,000 August Total 3 $ 26,000 3 $ 40,000 Septenber Total 2 $ 13,000 2 $ 20,000 October Total 0 $ - 0 $ - November Total 5 $ 29,250 4 $ 40,000 December Total 7 $ 58,500 7 $ 90,000 January Total 4 $ 32,500 4 $ 50,000 February Total 13 $ 97,500 13 $ 150,000 March Total 2 $ 13,000 2 $ 20,000 April Total 6 $ 42,250 6 $ 65,000 May Total 10 $ 110,432 8 $ 90,028 June Total 11 $ 71,500 11 $ 110,000 Fiscal Year Total 66 $ 519,932 63 $ 715,028 Fiscal Year Water Wastewater 09-10 Taps Amount Due Taps Amount Due July Total 1 $ 9,750 1 $ 15,000 August Total 3 $ 29,250 3 $ 45,000 September Total 0 $ - 0 $ - October Total 2 $ 13,000 2 $ 20,000 November Total 0 $ - 0 $ - December Total 4 $ 39,000 4 $ 60,000 January Total 1 $ 6,500 1 $ 10,000 February Total 2 $ 13,000 2 $ 20,000 March Total 8 $ 55,250 8 $ 85,000 April Total 3 $ 19,500 3 $ 30,000 May Total 3 $ 19,500 3 $ 30,000 June Total 7 $ 48,750 8 $ 90,000 Fiscal Year Total 34 $ 253,500 35 $ 405,000 Fiscal Year Water Wastewater 08-09 Taps Amount Due Taps Amount Due July Total 1 $ 6,500 1 $ 10,000 August Total 2 $ 13,000 1 $ 15,000 September Total 1 $ 6,500 1 $ 10,000 October Total -7 $ (45,500) -7 $ (70,000) November Total 0 $ - 0 $ - December Total 0 $ - 0 $ - January Total 1 $ 6,500 2 $ 15,000 February Total 0 $ - 0 $ - March Total 0 $ - 0 $ - April Total 6 $ 39,000 7 $ 70,000 May Total 2 $ 13,000 1 $ 15,000 June Total 1 $ 61,840 1 $ 66,760 Fiscal Year Total 7 $ 100,840 7 $ 131,760 Page 28 of 33 Fiscal Year Water Wastewater 07-08 Taps Amount Due Taps Amount Due July Total 4 $ 35,750 5 $ 60,000 August Total 14 $ 100,750 14 $ 155,000 September Total 4 $ 47,486 6 $ 61,904 October Total 46 $ 326,670 47 $ 498,380 November Total 3 $ 22,750 4 $ 40,000 December Total 3 $ 19,500 4 $ 40,000 January Total 1 $ (14,670) 1 $ (8,380) February Total -29 $ (177,710) -29 $ (273,400) March Total 4 $ 41,618 4 $ 58,352 April Total 4 $ 26,000 5 $ 55,000 May Total 0 $ - 0 $ - June Total 1 $ 6,500 1 $ 10,000 Fiscal Year 55 $ 434,644 62 $ 696,856 Fiscal Year Water Wastewater 06-07 Taps Amount Due Taps Amount Due July Total 28 $ 187,750 29 $ 286,500 August Total 30 $ 223,302 30 $ 335,028 September Total 12 $ 99,802 12 $ 148,028 October Total 44 $ 308,750 44 $ 475,000 November Total 14 $ 188,944 14 $ 249,306 December Total 10 $ 77,684 10 $ 116,676 January Total 10 $ 96,236 10 $ 118,704 February Total 10 $ 65,000 10 $ 100,000 March Total 17 $ 120,250 17 $ 185,000 April Total 27 $ 234,722 27 $ 338,408 May Total 39 $ 296,472 40 $ 451,704 June Total 20 $ 159,250 20 $ 236,000 Fiscal Year 261 $ 2,058,162 263 $ 3,040,354 Fiscal Year Water Wastewater 05-06 Taps Amount Due Taps Amount Due July Total 36 $ 187,500 36 $ 262,500 August Total 49 $ 261,605 49 $ 366,505 September Total 35 $ 256,209 35 $ 347,061 October Total 21 $ 117,500 22 $ 171,500 November Total 46 $ 252,500 46 $ 353,500 December Total 29 $ 130,000 29 $ 161,000 January Total 79 $ 469,130 77 $ 621,380 February Total 13 $ 75,000 14 $ 112,000 March Total 56 $ 415,075 56 $ 552,155 April Total 39 $ 212,500 39 $ 297,500 May Total 61 $ 329,105 62 $ 468,005 June Total 42 $ 235,000 42 $ 329,000 Fiscal Year 506 $ 2,941,124 507 $ 4,042,106 Page 29 of 33  Fiscal Year Water Wastewater 04-05 Taps Amount Due Taps Amount Due July Total 32 $ 160,000 24 $ 168,000 August Total 40 $ 163,760 23 $ 161,000 September Total 55 $ 275,000 43 $ 301,000 October Total 74 $ 294,500 47 $ 329,000 November Total 37 $ 185,000 37 $ 259,000 December Total 12 $ 60,000 7 $ 49,000 January Total 31 $ 155,000 32 $ 224,000 February Total 12 $ 60,000 12 $ 84,000 March Total 79 $ 408,552 77 $ 552,028 April Total 63 $ 316,605 63 $ 443,505 May Total 48 $ 272,104 47 $ 362,056 June Total 70 $ 262,368 68 $ 363,352 Fiscal Year 553 $ 2,612,889 480 $ 3,295,941 Fiscal Year Water Wastewater 03-04 Taps Amount Due Taps Amount Due July Total 0 $ - 1 $ 5,000 August Total 10 $ 104,570 9 $ 76,725 September Total 10 $ 65,286 10 $ 75,714 October Total 19 $ 95,000 20 $ 100,000 November Total 22 $ 110,000 22 $ 110,000 December Total 26 $ 130,000 26 $ 130,000 January Total 32 $ 168,210 12 $ 155,000 February Total 15 $ 76,605 84 $ 424,505 March Total 64 $ 460,916 56 $ 432,724 April Total 93 $ 433,240 71 $ 385,000 May Total 46 $ 230,000 47 $ 269,000 June Total 32 $ 160,000 27 $ 189,000 Fiscal Year 369 $ 2,033,827 385 $ 2,352,668 Fiscal Year Water Wastewater 02-03 Taps Amount Due Taps Amount Due July Total 14 $ 37,240 13 $ 49,920 August Total 16 $ 42,560 16 $ 61,440 September Total 13 $ 37,240 12 $ 46,080 October Total 9 $ 23,940 9 $ 34,560 November Total 16 $ 42,560 17 $ 65,280 December Total 77 $ 204,820 79 $ 303,360 January Total 224 $ 595,840 225 $ 864,000 February Total 72 $ 196,200 73 $ 282,640 March Total 0 $ - 0 $ - April Total 2 $ 17,368 1 $ 5,000 May Total 0 $ - 0 $ - June Total 3 $ 15,000 4 $ 20,000 Fiscal Year 446 $ 1,212,768 449 $ 1,732,280 Page 30 of 33 Agenda Item Summary Committee: Environmental Services Committee Title: R/R Re: Award of Contract to Stantec for a Reclaim Water System Rate Study Background: In accordance with the Reclaimed System Design and Construction Water Services Agreement (WSA), the Town of Culpeper Water Pollution Control Facility (WPCF) will be providing reclaimed water from treated effluent to the Culpeper Technology Campus (STACK) for use in cooling systems. A rate study is necessary for determining the cost of providing reclaimed water and determining a fair rate for delivering this new utility service. After consulting with other regional water utilities, Town staff has identified Stantec as the most qualified consultant for performing the reclaimed water rate study. In accordance with the executed WSA, STACK will reimburse all Town costs associated with the rate study plus an additional 5% to cover Town overhead. Stantec has provided a proposal for conducting the reclaimed water rate study with a corresponding cost of $42,375. This Stantec proposal is covered under a Prince William County Service Authority contract and is rideable by other public agencies. To provide flexibility in the event of a change order, staff is requesting $50,000 for a total not to exceed cost for this rate study. Financial Impact: There is no overall financial impact as the developer will reimburse the cost of the rate study, and a nominal 5% overhead recovery. Recommendation: Page 31 of 33 That Council approves the award of contract to Stantec for a not-to-exceed amount of $50,000 to conduct a reclaimed water system rate study and authorizes the Town Manager to execute the associated contract documents. Further, that Council approves an FY26 budget amendment to Wastewater Capital project 09040, Reclaimed Water Rate Study expenditures of $50,000 and a corresponding budget amendment to Wastewater Capital revenue line 45561, Developer Contributions of $50,000. Page 32 of 33 Agenda Item Summary Committee: Environmental Services Committee Title: R/R Re: Purchase of Automated Bulk Water Filling Station Background: The bulk water filling system will be relocated from the Water Treatment Plant to the Water Pollution Control Facility and replaced with the purchase of an automated system to improve overall safety and security at the Water Treatment Plant. Although this capital purchase was included in the FY26 Water Treatment operating budget, it requires an affirmative vote of Council as a new capital asset with a total cost that exceeds $30,000. Staff assessed three vendors: 1. Flowpoint Environmental Systems Inc. - $66,730.46 2. EleMech - $72,330.00 3. Franklin Miller - $96,932.00 and determined that Flowpoint Environmental Systems, Inc. be selected as the lowest cost option. Financial Impact: The financial impact is $66,730.46 to the FY26 Water Treatment department budget which has adequate funding. Recommendation: That Council approve the purchase of the Flowpoint Environmental Systems Inc. automated bulk water filling station for $66,730.46, to be funded through the FY26 Water Treatment department budget. Page 33 of 33