Parking Authority

Parking Authority Agenda Wednesday, February 18, 2026 at 8:30 AM Economic Development Center, Council Meeting Room 803 South Main Street, Culpeper Page 1. CALL TO ORDER & CALL OF ROLL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES 3.1 Minutes from January 17, 2024 3-4 2.01-17-2024 Parking Authority Minutes.pdf 3.2 Minutes from January 21, 2026 5-6 3.1-21-2026 Parking Authority Minutes.pdf 4. PUBLIC COMMENTS 5. DEPARTMENTAL REPORTS 5.1 Maintenance Expenditures - JANUARY 2026 7 4.Parking Authority Maintenance Expenditures_January 2026.pdf 5.2 Revenue and Expenditures - JANUARY 2026 8-9 5.FY26 Parking Authority Budget Variance Reports_January 2026.pdf 5.3 Parking Lot Usage - JANUARY 2026 10 6.Monthly Lot Usage_January 2026.pdf 6. UNFINISHED BUSINESS Page 1 of 20  6.1 Update on inquiry regarding Lowes Charge assigned to Parking Authority 7. NEW BUSINESS 8. OTHER BUSINESS 8.1 Gnarly Culpeper Block Party & Brew Fest 11 - 17 Approved Parking Lot Rental 7.Gnarly Parking Rental Approved Permit_2-9-26.pdf 9. FOLLOW-UP ITEMS 9.1 FY27 Budget 18 - 20 Discussion regarding submitted budget request with Planning and Public Works Staff 8.Updated Signage Quote.pdf 9.2 Heritage Park Update on elevator status 10. ADJOURNMENT Page 2 of 20  Minutes Town of Culpeper Parking Authority Regular Meeting January 17, 2024 803 S. Main Street, Economic Development Office, Council Committee Room Culpeper, VA 22701 Call to Order Chair, Ms. Clements, opened the meeting at 8:30 a.m. Call of Roll Members Present: Elana Clements John Flanagan Christine Daley Norma Nelson Pranas Rimeikis, Town Council Member Members Absent: Joshua Headley Staff Present: Andrew Hopewell, Director of Planning & Community Development Louis Pancotti, Town Planner Anthony Schoch, Public Works Operations Manager Ashley Banks, Police Department Sandra Puryear, Planning & Zoning Assistant Approval of Agenda Motion: By Ms. Daley to approve as presented. Seconded: By Mr. Flanagan Vote: Approved 4-0, 1 Absent Comments and Correspondence from the Public on Items Not on the Agenda None Departmental Reports Parking Authority Maintenance Expenditures: The Authority reviewed the Maintenance Expenditures. Mr. Flanagan stated the math appears to be short on what is provided. Mr. Pancotti stated he will review. Parking Authority Revenue and Expenditures: The Authority reviewed the Revenue and Expenditures. Mr. Flanagan asked about having someone from all of the departments especially the Treasurer’s Office at the quarterly meeting. Discussion ensured regarding departments being available for questions. Parking Violations per Month: The Authority reviewed the Parking Violations and had no questions or comments. Parking Lot Usage per Month (Fourth Quarter): The Authority reviewed the Parking Lot Usage and had no questions or comments. Parking Authority 1 January 17, 2024 Page 3 of 20 Discussion occurred regarding the budget for the Parking Authority. Unfinished Business Discussion on the FY24 Planter Plan: Mr. Pancotti presented two different options available for the planter types. Mr. Pancotti provided a cost estimate for the planters. Discussion occurred regarding the planter’s material and shape. Discussion occurred regarding the locations for the planters. The Authority asked staff to provide at the next meeting a quote, measurements, and possible locations for each planter. Discussion on the Condition of the East Culpeper Parking Lot Dumpster Pad: Mr. Pancotti updated The Authority on the condition of the dumpster in the East Culpeper Parking lot. The Authority brought Mr. Rimeikis up to date on the issue with the dumpster pad. Discussion occurred regarding violation process. Discussion occurred regarding allowing additional time since the lessee has made some progress. The Authority agreed to allow more time for the lessee to show improvements on closing the dumpster door. New Business None. Other Business None Follow Up Items Mr. Pancotti stated the revised application is now available for use showing the increased parking lot rental fees. Adjournment - The meeting adjourned at approximately 9:43 a.m. _______________________ ______________________________ Date Chair Parking Authority 2 January 17, 2024 Page 4 of 20  Minutes Town of Culpeper Parking Authority Regular Meeting January 21, 2026 803 S. Main Street, Economic Development Office, Council Committee Room Culpeper, VA 22701 Call to Order Chair, Mr. Headley, opened the meeting at 8:30 a.m. Call of Roll Members Present: Elana Clements Christine Daley John Flanagan Joshua Headley Norma Nelson – arrived at 8:30 Pranas Rimeikis, Town Council Member Staff Present: Louis Pancotti, Town Planner Kelli Carmichael, Planning and Zoning Assistant Approval of Agenda Motion: By Ms. Clements, to approve the agenda as presented Seconded: By Ms. Daley Vote: Motion Carried, 4-0, 1 Absent Approval of Minutes Motion: By Mr. Flanagan, to approve the minutes as presented Seconded: By Ms. Clements Vote: Motion Carried, 5-0 Comments and Correspondence from the Public on Items Not on the Agenda None. Departmental Reports Parking Authority Maintenance Expenditures: The Authority reviewed the Maintenance Expenditures and has no questions or comments. Parking Authority Revenue and Expenditures: The Authority reviewed the Revenue and Expenditures. Mr. Flanagan inquired about permits issued for 2026. Staff will inquire and provide clarity on the report at the next meeting. Parking Lot Usage per Month: The Authority reviewed the Parking Lot Usage and had no questions or comments. Unfinished Business Update on inquiry regarding Lowes Charge assigned to Parking Authority: Mr. Pancotti updated the Authority that Mr. Hopewell is working with Public Works and Finance to get the resolve the issue. Parking Authority 1 January 21, 2026 Page 5 of 20 New Business None. Other Business Staffing Update: Mr. Pancotti informed the Authority that Connie Dalton will be retiring next month and he will be taking over as Staff Liaison to the Authority. Follow-Up Items FY27 Budget: Mr. Pancotti led discussion on the Authority’s desire to push the discussion to the March meeting. Mr. Rimeikis provided budget deadlines to be reviewed by Town Council. Discussion ensued signage and maintenance needs. The Authority would like an updated signage estimate. The Authority has requested that Public Works be present at the February meeting to provide input on maintenance needs and billing. The Authority will finalize budget requests at the February meeting. Ms. Nelson noted that there is still public confusion regarding long term parking and if the signage has been updated at the Triangle Lot. The Authority requests that Public Works provide an update at the February meeting regarding the status of the elevators to and from the Heritage Park Lot. Mr. Pancotti provided a handout of the Authority’s attendance over the past year. This will be provided quarterly. Adjournment - The meeting adjourned at approximately 8:53 a.m. _______________________ ______________________________ Date Chair Parking Authority 2 January 21, 2026 Page 6 of 20  Parking Authority Expenditures January 2026 1/02/26 Booker and T. Johnson @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 1/05/26 Utz and Corbin @ 2hrs., Units 338 @ 2hrs., Refuse collection. 1/09/26 Breeding and Butler @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 1/12/26 Johnson and Spencer @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 1/16/26 Parker and TJ Johnson @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 1/20/26 James and Butler @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 1/23/26 Lacy and Bayne @ 2hrs., Unit 339 @ 2hrs., Refuse collection. Boudman @ 3.25 hrs., Unit 322 @ 3.25 hrs., Brine parking lots for snow event. Parker @ 3.25 hrs., Unit 330 @ 3.25 hrs., traffic control for brine application operation. 1/25/26 Hensley and Utz @ 2 hrs., Units 354 and 910 @ 2 hrs., snow removal W. Locust St. lot. 1/26/26 T. Johnson, Parker, Pullen, Richards, Washington @ 2 hrs., shoveling W. Locust St. Tufano and Page @ .50 hrs., shoveling W. Locust St. Callahan, Hensley and Utz @ 10 hrs., Units 115, 354 & 910 @ 10 hrs., snow removal Triangle, E. Culpeper, W. Culpeper, W. Cameron and E. Davis St. lots . Whetzel and Moubray @ 2 hrs., Units 375 and 303 @ 2 hrs., snow removal E. Spencer & E. Cameron St. lots. 1/27/26 Middlebrook and Corbin @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 1/27/26 Callahan @ 1 hr., Unit 115 @ 1 hr., Additional snow removal in lots. 1/28/26 Callahan @ 1 hr., Unit 115 @ 1 hr., Additional snow removal in lots. 1/30/26 Johnson and TJ Johnson @ 2hrs., Unit 338 @ 2hrs., Refuse collection. DATE LABOR EQUIPMENT 01/02/26 $ 148.28 $ 104.32 01/05/26 $ 163.74 $ 104.32 01/09/26 $ 180.38 $ 104.32 01/12/26 $ 138.86 $ 104.32 01/16/26 $ 126.58 $ 104.32 01/20/26 $ 171.32 $ 104.32 01/23/26 $ 406.12 $ 241.99 01/25/26 $ 190.22 $ 103.20 01/26/26 $ 2,042.13 $ 843.66 01/27/26 $ 182.02 $ 124.85 01/28/26 $ 44.94 $ 20.53 01/30/26 $ 137.64 $ 104.32 Total: $ 3,932.23 $ 2,064.47 January Total: $ 5,996.70 Page 7 of 20  Town of Culpeper Parking Authority For the Seven Months Ended January 31, 2026 Original Amended Month Year Percent Remaining Budget Budget To Date To Date Encumbered Used Budget Total Operating Revenue $ 74,150 $ 74,150 $ 21,135 $ 44,818 0 60.4% $ 29,332 Total Expenditures $ 74,150 $ 74,150 $ 6,663 $ 30,732 $ - 41.4% $ 43,418 Net From Operations $ - $ - $ 14,472 $ 14,086 Transfer from TOC General Fund Reserves $ 44,450 $ 44,450 $ - $ - - $ 44,450 Net Surplus (Deficit) $ 14,472 $ 14,086 MTD Surplus YTD Surplus Page 8 of 20  Town of Culpeper Parking Authority For the Seven Months Ended January 31, 2026 Original Amended Month Year Percent Remaining Budget Budget To Date To Date Encumbered Expensed Budget Total Revenues: 80000000-43580 TIME & MATERIAL CHARGES-MISC $ - $ - $ - $ - $ - 0.0% $ - 80000000-45550 Miscellaneous $ - $ - $ - $ - $ - 0.0% $ - 80000000-45600 Reserves - Prior Year Balance $ - $ - $ - $ - $ - 0.0% $ - 80000000-47260 Parking - Leased Spaces $ 25,000.00 $ 25,000.00 $ 20,620.00 $ 38,530.00 $ - 154.1% $ (13,530.00) 80000000-47262 Major Event Parking Lot Rental $ 500.00 $ 500.00 $ - $ 200.00 $ - 40.0% $ 300.00 80000000-47264 Residential On Street Permits $ - $ - $ - $ - $ - 0.0% $ - 80000000-47265 Duplicate Tags $ - $ - $ - $ - $ - 0.0% $ - 80000000-47270 Parking - One Day Parking Pass $ 200.00 $ 200.00 $ 15.00 $ 240.00 $ - 120.0% $ (40.00) 80000000-47340 Parking - Fines $ 4,000.00 $ 4,000.00 $ 500.00 $ 5,847.86 $ - 146.2% $ (1,847.86) Revenue Sub-Total $ 29,700.00 $ 29,700.00 $ 21,135.00 $ 44,817.86 $ - 151% $ (15,117.86) -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- 80000000-44960 Transfer from GenFund Reserves $ 44,450.00 $ 44,450.00 $ - $ - $ - 0.0% $ 44,450.00 -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Total Revenue $ 74,150.00 $ 74,150.00 $ 21,135.00 $ 44,817.86 $ - 60% $ 29,332.14 Services: 80000000-53249 R&M - Misc / Other $ - $ - $ - $ 1,039.96 $ - 0.0% $ (1,039.96) 80000000-53250 Maintenance Service Contracts $ 63,000.00 $ 63,000.00 $ 5,996.70 $ 23,061.87 $ - 36.6% $ 39,938.13 80000000-53270 Rental of Street Lights $ 9,500.00 $ 9,500.00 $ 666.60 $ 4,666.20 $ - 49.1% $ 4,833.80 80000000-52400 Printing and Binding $ - $ - $ - $ 445.20 $ - 0.0% $ (445.20) -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Total Services $ 72,500.00 $ 72,500.00 $ 6,663.30 $ 29,213.23 $ - 40.3% $ 43,286.77 -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Other Charges: 80000000-52710 Postal Services $ - $ - $ - $ - $ - 0.0% $ - 80000000-52295 Bad Debt Expense $ - $ - $ - $ - $ - 0.0% $ - 80000000-55860 Public Official Liability Insurance $ 1,650.00 $ 1,650.00 $ - $ 1,519.00 $ - 92.1% $ 131.00 80000000-55870 General Liability Insurance $ - $ - $ - $ - $ - 0.0% $ - 80000000-56400 A/P Suspense $ - $ - $ - $ - $ - 0.0% $ - 80000000-52015 Meals $ - $ - $ - $ - $ - 0.0% $ - -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Total Other Charges $ 1,650.00 $ 1,650.00 $ - $ 1,519.00 $ - 92.1% $ 131.00 -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Materials and Supplies: 80000000-52660 Operating Supplies $ - $ - $ - $ - $ - 0.0% $ - -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Total Materials and Supplies $ - $ - $ - $ - $ - 0.0% $ - -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Total Expenditures $ 74,150.00 $ 74,150.00 $ 6,663.30 $ 30,732.23 $ - 41.4% $ 43,417.77 ============= ============ ============= ============= ============= ========= ============ Surplus (Deficit) $ 14,471.70 $ 14,085.63 ============= ============ ============= ============= ============= ========= ============ Page 9 of 20  2026 Monthly Parking Lot Usage Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage January AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 18 34 22 30 16 29 19 32 19 31 36 52% 87% E Cameron Lot 17 25 13 27 13 28 16 26 15 27 31 48% 85% E Culpeper Lot 22 30 18 32 19 26 20 33 20 30 34 58% 89% E Spencer Lot(Big) 35 64 42 68 32 71 39 66 37 67 97 38% 69% E Spencer Lot(Small) 12 16 17 13 20 18 19 19 17 17 26 65% 63% Triangle Lot 52 54 53 53 50 55 56 53 53 54 68 78% 79% W Cameron Lot 8 6 10 11 13 8 7 6 10 8 15 63% 52% W Culpeper Lot 48 51 47 50 45 49 48 53 47 51 66 71% 77% W Locust Lot 33 46 40 45 36 47 38 50 37 47 78 47% 60% Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage February AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 0 0 0 0 0 0 0 0 0 0 36 0% 0% E Cameron Lot 0 0 0 0 0 0 0 0 0 0 31 0% 0% E Culpeper Lot 0 0 0 0 0 0 0 0 0 0 34 0% 0% E Spencer Lot(Big) 0 0 0 0 0 0 0 0 0 0 97 0% 0% E Spencer Lot(Small) 0 0 0 0 0 0 0 0 0 0 26 0% 0% Triangle Lot 0 0 0 0 0 0 0 0 0 0 68 0% 0% W Cameron Lot 0 0 0 0 0 0 0 0 0 0 15 0% 0% W Culpeper Lot 0 0 0 0 0 0 0 0 0 0 66 0% 0% W Locust Lot 0 0 0 0 0 0 0 0 0 0 78 0% 0% Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage March AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 0 0 0 0 0 0 0 0 0 0 36 0% 0% E Cameron Lot 0 0 0 0 0 0 0 0 0 0 31 0% 0% E Culpeper Lot 0 0 0 0 0 0 0 0 0 0 34 0% 0% E Spencer Lot(Big) 0 0 0 0 0 0 0 0 0 0 97 0% 0% E Spencer Lot(Small) 0 0 0 0 0 0 0 0 0 0 26 0% 0% Triangle Lot 0 0 0 0 0 0 0 0 0 0 68 0% 0% W Cameron Lot 0 0 0 0 0 0 0 0 0 0 15 0% 0% W Culpeper Lot 0 0 0 0 0 0 0 0 0 0 66 0% 0% W Locust Lot 0 0 0 0 0 0 0 0 0 0 78 0% 0% Page 10 of 20 Page 11 of 20 Page 12 of 20 Page 13 of 20 From: Ashley Banks Sent: Monday, February 2, 2026 3:55 PM To: Louis Pancotti Cc: Anthony Schoch Subject: Re: Parking Lot Rental - Gnarly Follow Up Flag: Follow up Flag Status: Flagged Good afternoon, No concerns from the PD. Recommending approval. Lieutenant A Banks PD9 Special Operations Culpeper Police Department 740 Old Brandy Rd. Culpeper, VA 22701 540-212-8002 (Cell) 540-829-5512 (Office) abanks@culpeperva.gov DISCLAIMER: All information contained in this briefing should be considered LAW ENFORCEMENT SENSITIVE. Further distribution of this document is restricted to law enforcement agencies and intelligence agencies; unless prior approval from this Department is obtained. Persons or organizations violating distribution restrictions will be prohibited from receiving future documents and will be removed from distribution lists. NO REPORT OR SEGMENT THEREOF MAY BE RELEASED TO ANY MEDIA SOURCES. Contact the Culpeper Police Department at (540) 727-3430 if you have any questions or require additional information. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e-mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. Sent from my iPhone On Feb 2, 2026, at 3:19 PM, Louis Pancotti <lPancotti@culpeperva.gov> wrote: Good afternoon, Page 14 of 20 We have received the attached application for a parking lot rental on April 25th. Please let me know if you have any comments. Sincerely, Louis Pancotti, AICP Planner Town of Culpeper (540) 829-8261 <Gnarly_Parking Lot Rental Application_2026.pdf> Page 15 of 20 From: Anthony Schoch Sent: Monday, February 9, 2026 10:17 AM To: Louis Pancotti Subject: RE: Parking Lot Rental - Gnarly Hey Louis, No issues from PW. Thank you, Anthony Schoch Operations Manager Town of Culpeper Public Works O: (540) 825-0285 C: (540) 219-1548 E: aschoch@culpeperva.gov From: Louis Pancotti <lPancotti@culpeperva.gov> Sent: Monday, February 9, 2026 8:39 AM To: Anthony Schoch <ASchoch@culpeperva.gov> Subject: RE: Parking Lot Rental - Gnarly Anthony, Good morning. Does Public Works have any issues with this parking lot rental? Thank you, Louis Pancotti, AICP Planner Town of Culpeper (540) 829-8261 From: Louis Pancotti Sent: Monday, February 2, 2026 3:19 PM To: Anthony Schoch <ASchoch@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov> Subject: Parking Lot Rental - Gnarly Page 16 of 20 Good afternoon, We have received the attached application for a parking lot rental on April 25th. Please let me know if you have any comments. Sincerely, Louis Pancotti, AICP Planner Town of Culpeper (540) 829-8261 Page 17 of 20 From: Xpress Customer Support <print@xpress-copy.com> Sent: Wednesday, February 4, 2026 8:28 AM To: Connie Dalton Cc: Andrew Hopewell; Louis Pancotti Subject: Re: Request for Proposal Follow Up Flag: Follow up Flag Status: Flagged [WARNING]: This message originated outside of the Town of Culpeper mail system -- DO NOT CLICK on links or open attachments unless you are sure the content is safe. Hi Louis! Thanks for reaching back out! Pricing that I have originally provided per sign is still valid. I have it copied again here for you below - if you all have any other questions just reach out. Full re-face of one sign — $338 We would apply new vinyl to both sides of the sign. You would need to bring the sign back to us for the reface. There is a slight chance that some blemishes from the original vinyl may show through since the new vinyl would be layered on top. Vinyl “band-aid” for the lower half — $196 This would cover just the bottom portion on both sides of the sign. You can apply these yourselves, or bring the sign in and we can lay them down. I don’t necessarily recommend this option due to potential color variation and the possibility of seeing where the new vinyl overlaps the old. Hanging add-on sign — $243.56 We can create a smaller sign (42" wide × 18" tall) that hangs below your existing sign. We would add grommets to both the current sign and the new piece so they can connect cleanly. This keeps the original intact while updating the wording. Ash Burke Assistant Manager Page 18 of 20 Xpress Copy & Graphics 486 James Madison Hwy, Culpeper VA 540-829-1785 | XpressVA.com On Tue, 3 Feb at 2:16 PM , Louis Pancotti <lpancotti@culpeperva.gov> wrote: Ash, Good afternoon. Would it be possible to get an updated per sign estimate like the one you sent on December 3rd? The Authority would like to keep considering the options but want the most accurate information. Thank you! Louis Pancotti, AICP Planner Town of Culpeper (540) 829-8261 From: Connie Dalton <CDalton@culpeperva.gov> Sent: Wednesday, December 3, 2025 11:15 AM To: Xpress Customer Support <print@xpress-copy.com> Cc: Andrew Hopewell <AHopewell@culpeperva.gov>; Louis Pancotti Page 19 of 20 <lPancotti@culpeperva.gov> Subject: RE: Request for Proposal_ Updated 12-3-2025 Good morning Ash, Thank you for this updated proposal clarifying the prices for a per sign cost and the 30 day pricing. I will be sharing with the Parking Authority on December 10th as they begin to consider their budget needs for FY 27. Your assistance with this matter is appreciated. Regards, Connie Connie McGettigan Dalton, AICP Senior Planner Town of Culpeper 400 S. Main Street, Suite 301 Culpeper, VA 22701 540-829-8260 From: Xpress Customer Support <print@xpress-copy.com> Sent: Wednesday, December 3, 2025 11:08 AM To: Connie Dalton <CDalton@culpeperva.gov> Subject: Re: Request for Proposal Page 20 of 20