Parking Authority

Parking Authority Agenda Wednesday, May 20, 2026 at 8:30 AM Economic Development Center, Council Meeting Room 803 South Main Street, Culpeper Page 1. CALL TO ORDER & CALL OF ROLL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES 3.1 Minutes from April 15, 2026 3 1.4-15-2026 Parking Authority Minutes.pdf 4. PUBLIC COMMENTS 5. DEPARTMENTAL REPORTS 5.1 Maintenance Expenditures - April 2026 5 2a.04 APRIL EXPENDITURES.pdf 5.2 Revenue and Expenditures - April 2026 6 2b.FY26 Parking Authority Budget Variance Reports_Summary & Details.pdf 5.3 Parking Lot Usage - April 2026 8 2c.2026 Monthly Lot Usage.pdf 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 Parking Lot Rental Case # PLRE-6482-2026 12 Request by Japreshia E. Terrell for the rental of the East Davis Street lot for the Back 2 School Bash event on July 25, 2026. 3.Back 2 School Bash_Parking Lot Rental Application_2026.pdf 7.2 Parking Lot Rental Case # PLRE-6483-2026 19 Request by the Carter Alumni Legacy Group for the rental of the East Davis Street Page 1 of 25  lot for the Business Expo Event on September 26, 2026. Fee waiver requested. 4.Business Expo_Parking Lot Application_2026.pdf 8. OTHER BUSINESS 8.1 Signage Update Discussion regarding new sign messaging 8.2 Planters Discussion regarding plant replacements with the Culpeper Garden Club 8.3 Authority Membership Update regarding membership 9. FOLLOW-UP ITEMS 10. ADJOURNMENT Page 2 of 25  Minutes Town of Culpeper Parking Authority Regular Meeting April 15, 2026 803 S. Main Street, Economic Development Office, Council Committee Room Culpeper, VA 22701 Call to Order Chair, Mr. Headley, opened the meeting at 8:30 a.m. Call of Roll Members Present: Elana Clements Christine Daley John Flanagan Joshua Headley Pranas Rimeikis, Town Council Member Members Absent: Norma Nelson Staff Present: Louis Pancotti, Town Planner Sydney Hughes, Town Planner Nicole Warner, Tourism and Economic Development Andrew Hopewell, Director of Planning and Community Development Anthony Schoch, Public Works Kelli Carmichael, Planning and Zoning Assistant Others Present: Sarita Faught, Culpeper Garden Club Elizabeth Burns, Culpeper Renaissance Inc. Approval of Agenda Motion: By Mr. Flanagan, to approve the agenda as presented Seconded: By Ms. Clements Vote: Motion Carried, 4-0, 1 Absent Approval of Minutes Ms. Clements noted a change needed from Mr. to Ms. Regarding Ms. Faught under public comment. Motion: By Mr. Flanagan, to approve the minutes as amended Seconded: By Ms. Daley Vote: Motion Carried, 4-0, 1 Absent Comments and Correspondence from the Public on Items Not on the Agenda Sarita Faught, of the Culpeper Garden Club, provided an update on the cleanup and planters. She noted some damage to the plants from the extreme winter weather and storms. Departmental Reports Parking Authority Maintenance Expenditures: Parking Authority 1 April 15, 2026 Page 3 of 25 The Authority reviewed the Maintenance Expenditures and had no questions or comments. Parking Authority Revenue and Expenditures: The Authority reviewed the Revenue and Expenditures and had no questions or comments. Parking Lot Usage per Month: The Authority reviewed the Parking Lot Usage. Mr. Rimeikis inquired if the Heritage Park lot usage is being monitored. Staff will inquire with Town Police and provide an update to the Authority. Unfinished Business FY27 Budget: Mr. Panoctti opened discussion regarding the FY27 budget. Discussion ensued with Mr. Schoch and Mr. Hopewell regarding flower maintenance and anticipated paving. Mr. Hopewell noted that there is already an allotment for flower maintenance and there is currently no anticipated paving for the upcoming fiscal year. New Business Parking Lot Rental Case # PLRE-6372-2026: Mr. Pancotti presented a request by Culpeper Renaissance. Inc. for the rental of the East Davis Street lot for the 3rd Thursday Concert Series on May 21, June 18, July 16, and Aug 20 (Rain date September 17). Mr. Pancotti noted that a fee waiver has been requested. Discussion ensued with the Applicant regarding which CRI events fee waivers are requested for and the layout change for this event that prompted the request. Motion: By Mr. Flanagan, to approve the application as presented Seconded: By Ms. Clements Vote: Motion Carried, 4-0, 1 Absent Parking Lot Rental Case # PLRE-6437-2026: Mr. Pancotti presented a request by Town of Culpeper Department of Tourism and Economic Development for the rental of the East Davis Street lot for the FOX 5 Zip Trip Live Broadcast on July 24, 2026. Mr. Pancotti noted that a fee waiver has been requested. Motion: By Ms. Daley, to approve the application as presented Seconded: By Ms. Clements Vote: Motion Carried, 4-0, 1 Absent Other Business None. Follow-Up Items The Heritage Park and Triangle Lot items were discussed together. Heritage Park and Triangle Lot: Mr. Schoch informed the Authority that the elevator has been consistently operating properly since the last update to the Authority in February. Mr. Hopewell recommended that the Authority hold off on revealing the restrictions for the Triangle Lot until August. This will allow the elevators to experience the full impacts of the coming summer heat to ensure that last year’s issues have been resolved. The Authority agreed to hold off on the change until the August meeting. Mr. Pancotti informed the Authority that he will bring quotes and options for hang-on signs needed to update all of the parking lot signage to the May meeting. Adjournment - The meeting adjourned at approximately 8:56 a.m. _______________________ ______________________________ Date Chair Parking Authority 2 April 15, 2026 Page 4 of 25  Parking Authority Expenditures April 2026 4/03/26 Butler and T. Johnson @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 4/06/26 Tufano and Corbin @ 2hrs., Units 338 @ 2hrs., Refuse collection. 4/10/26 Corbin and Butler @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 4/13/26 Utz and Spencer @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 4/17/26 Breeding and T. Johnson @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 4/20/26 Tufano and Bayne @ 2hrs., Unit 338 @ 2hrs., Refuse collection. 4/24/26 Booker and T. Johnson @ 2hrs., Unit 338 @ 2hrs., Refuse collection. Scott @ 1 hr., Unit 304 @ 1 hr., Sprayed weeds in planter beds at W. Locust and W. Culpeper St. lots. Lacy, Middlebrook and Spencer @ 1.50 hrs., Units 330 and 318 @ 1.5 hrs., Removed two dead cherry trees from planter beds at W. Locust St. lots. 4/27/26 Utz and Bayne @ 2hrs., Unit 339 @ 2hrs., Refuse collection. Date Labor Equipment 04/03/26 $ 136.82 $ 104.32 04/06/26 $ 138.14 $ 104.32 04/10/26 $ 144.80 $ 104.32 04/13/26 $ 156.98 $ 104.32 04/17/26 $ 160.08 $ 104.32 04/20/26 $ 130.56 $ 104.32 04/24/26 $ 361.02 $ 172.85 04/27/26 $ 156.16 $ 104.32 Total: $ 1,384.56 $ 903.09 April Total: $2,287.66 Page 5 of 25  Town of Culpeper Parking Authority For the Ten Months Ended April 30, 2026 Original Amended Month Year Percent Remaining Budget Budget To Date To Date Encumbered Used Budget Total Operating Revenue $ 74,150 $ 74,150 $ 3,433 $ 49,675 0 67.0% $ 24,475 Total Expenditures $ 74,150 $ 74,150 $ 2,954 $ 52,737 $ - 71.1% $ 21,413 Net From Operations $ - $ - $ 478 $ (3,061) Transfer from TOC General Fund Reserves $ 44,450 $ 44,450 $ - $ - - $ 44,450 Net Surplus (Deficit) $ 478 $ (3,061) MTD Surplus YTD Deficit Page 6 of 25  Town of Culpeper Parking Authority For the Ten Months Ended April 30, 2026 Original Amended Month Year Percent Remaining Budget Budget To Date To Date Encumbered Expensed Budget Total Revenues: 80000000-43580 TIME & MATERIAL CHARGES-MISC $ - $ - $ - $ - $ - 0.0% $ - 80000000-45550 Miscellaneous $ - $ - $ - $ - $ - 0.0% $ - 80000000-45600 Reserves - Prior Year Balance $ - $ - $ - $ - $ - 0.0% $ - 80000000-47260 Parking - Leased Spaces $ 25,000.00 $ 25,000.00 $ 3,000.00 $ 42,010.00 $ - 168.0% $ (17,010.00) 80000000-47262 Major Event Parking Lot Rental $ 500.00 $ 500.00 $ - $ 146.93 $ - 29.4% $ 353.07 80000000-47264 Residential On Street Permits $ - $ - $ - $ - $ - 0.0% $ - 80000000-47265 Duplicate Tags $ - $ - $ - $ - $ - 0.0% $ - 80000000-47270 Parking - One Day Parking Pass $ 200.00 $ 200.00 $ - $ 265.00 $ - 132.5% $ (65.00) 80000000-47340 Parking - Fines $ 4,000.00 $ 4,000.00 $ 432.50 $ 7,253.36 $ - 181.3% $ (3,253.36) Revenue Sub-Total $ 29,700.00 $ 29,700.00 $ 3,432.50 $ 49,675.29 $ - 167% $ (19,975.29) -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- 80000000-44960 Transfer from GenFund Reserves $ 44,450.00 $ 44,450.00 $ - $ - $ - 0.0% $ 44,450.00 -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Total Revenue $ 74,150.00 $ 74,150.00 $ 3,432.50 $ 49,675.29 $ - 67% $ 24,474.71 Services: 80000000-53249 R&M - Misc / Other $ - $ - $ - $ 1,039.96 $ - 0.0% $ (1,039.96) 80000000-53250 Maintenance Service Contracts $ 63,000.00 $ 63,000.00 $ 2,287.66 $ 43,066.44 $ - 68.4% $ 19,933.56 80000000-53270 Rental of Street Lights $ 9,500.00 $ 9,500.00 $ 666.60 $ 6,666.00 $ - 70.2% $ 2,834.00 80000000-52400 Printing and Binding $ - $ - $ - $ 445.20 $ - 0.0% $ (445.20) -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Total Services $ 72,500.00 $ 72,500.00 $ 2,954.26 $ 51,217.60 $ - 70.6% $ 21,282.40 -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Other Charges: 80000000-52710 Postal Services $ - $ - $ - $ - $ - 0.0% $ - 80000000-52295 Bad Debt Expense $ - $ - $ - $ - $ - 0.0% $ - 80000000-55860 Public Official Liability Insurance $ 1,650.00 $ 1,650.00 $ - $ 1,519.00 $ - 92.1% $ 131.00 80000000-55870 General Liability Insurance $ - $ - $ - $ - $ - 0.0% $ - 80000000-56400 A/P Suspense $ - $ - $ - $ - $ - 0.0% $ - 80000000-52015 Meals $ - $ - $ - $ - $ - 0.0% $ - -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Total Other Charges $ 1,650.00 $ 1,650.00 $ - $ 1,519.00 $ - 92.1% $ 131.00 -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Materials and Supplies: 80000000-52660 Operating Supplies $ - $ - $ - $ - $ - 0.0% $ - -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Total Materials and Supplies $ - $ - $ - $ - $ - 0.0% $ - -------------------- -------------------- --------------------- --------------------- --------------------- --------------- -------------------- Total Expenditures $ 74,150.00 $ 74,150.00 $ 2,954.26 $ 52,736.60 $ - 71.1% $ 21,413.40 ============= ============ ============= ============= ============= ========= ============ Surplus (Deficit) $ 478.24 $ (3,061.31) ============= ============ ============= ============= ============= ========= ============ Page 7 of 25  2026 Monthly Parking Lot Usage Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage January AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 18 34 22 30 16 29 19 32 19 31 36 52% 87% E Cameron Lot 17 25 13 27 13 28 16 26 15 27 31 48% 85% E Culpeper Lot 22 30 18 32 19 26 20 33 20 30 34 58% 89% E Spencer Lot(Big) 35 64 42 68 32 71 39 66 37 67 97 38% 69% E Spencer Lot(Small) 12 16 17 13 20 18 19 19 17 17 26 65% 63% Triangle Lot 52 54 53 53 50 55 56 53 53 54 68 78% 79% W Cameron Lot 8 6 10 11 13 8 7 6 10 8 15 63% 52% W Culpeper Lot 48 51 47 50 45 49 48 53 47 51 66 71% 77% W Locust Lot 33 46 40 45 36 47 38 50 37 47 78 47% 60% Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage February AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 20 33 25 28 18 30 16 34 20 31 36 55% 87% E Cameron Lot 13 29 15 25 20 27 14 25 16 27 31 50% 85% E Culpeper Lot 17 32 24 29 21 30 14 28 19 30 34 56% 88% E Spencer Lot(Big) 37 66 40 70 33 69 35 62 36 67 97 37% 69% E Spencer Lot(Small) 15 21 20 18 16 15 13 17 16 18 26 62% 68% Triangle Lot 50 53 52 55 51 52 55 50 52 53 68 76% 77% W Cameron Lot 9 8 8 7 10 5 11 8 10 7 15 63% 47% W Culpeper Lot 53 50 49 52 48 55 52 47 51 51 66 77% 77% W Locust Lot 31 48 36 44 35 43 42 46 36 45 78 46% 58% Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage March AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 17 31 15 33 20 28 19 35 18 32 36 49% 88% E Cameron Lot 15 25 11 27 18 30 21 26 16 27 31 52% 87% E Culpeper Lot 19 28 12 30 18 32 22 29 18 30 34 52% 88% E Spencer Lot(Big) 36 69 39 62 41 66 38 73 39 68 97 40% 70% E Spencer Lot(Small) 16 20 11 15 21 16 17 17 16 17 26 63% 65% Triangle Lot 50 51 53 49 52 50 48 51 51 50 68 75% 74% W Cameron Lot 9 6 10 8 11 5 8 10 10 7 15 63% 48% W Culpeper Lot 49 54 55 53 50 48 53 51 52 52 66 78% 78% W Locust Lot 30 50 33 48 39 45 37 51 35 49 78 45% 62% Page 8 of 25  2026 Monthly Parking Lot Usage Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage April AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 19 29 13 34 21 31 17 30 18 31 36 49% 86% E Cameron Lot 13 29 16 30 15 26 20 27 16 28 31 52% 90% E Culpeper Lot 21 30 16 28 14 32 18 27 17 29 34 51% 86% E Spencer Lot(Big) 35 66 41 70 36 62 34 69 37 67 97 38% 69% E Spencer Lot(Small) 17 18 21 16 15 15 11 20 16 17 26 62% 66% Triangle Lot 51 49 55 53 50 53 48 49 51 51 68 75% 75% W Cameron Lot 7 11 10 6 12 5 9 6 10 7 15 63% 47% W Culpeper Lot 48 52 52 53 51 54 55 50 52 52 66 78% 79% W Locust Lot 32 49 31 53 35 47 33 51 33 50 78 42% 64% Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage May AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 0 0 0 0 0 0 0 0 0 0 36 0% 0% E Cameron Lot 0 0 0 0 0 0 0 0 0 0 31 0% 0% E Culpeper Lot 0 0 0 0 0 0 0 0 0 0 34 0% 0% E Spencer Lot(Big) 0 0 0 0 0 0 0 0 0 0 97 0% 0% E Spencer Lot(Small) 0 0 0 0 0 0 0 0 0 0 26 0% 0% Triangle Lot 0 0 0 0 0 0 0 0 0 0 68 0% 0% W Cameron Lot 0 0 0 0 0 0 0 0 0 0 15 0% 0% W Culpeper Lot 0 0 0 0 0 0 0 0 0 0 66 0% 0% W Locust Lot 0 0 0 0 0 0 0 0 0 0 78 0% 0% Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage June AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 0 0 0 0 0 0 0 0 0 0 36 0% 0% E Cameron Lot 0 0 0 0 0 0 0 0 0 0 31 0% 0% E Culpeper Lot 0 0 0 0 0 0 0 0 0 0 34 0% 0% E Spencer Lot(Big) 0 0 0 0 0 0 0 0 0 0 97 0% 0% E Spencer Lot(Small) 0 0 0 0 0 0 0 0 0 0 26 0% 0% Triangle Lot 0 0 0 0 0 0 0 0 0 0 68 0% 0% W Cameron Lot 0 0 0 0 0 0 0 0 0 0 15 0% 0% W Culpeper Lot 0 0 0 0 0 0 0 0 0 0 66 0% 0% W Locust Lot 0 0 0 0 0 0 0 0 0 0 78 0% 0% Page 9 of 25  2026 Monthly Parking Lot Usage Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage July AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 0 0 0 0 0 0 0 0 0 0 36 0% 0% E Cameron Lot 0 0 0 0 0 0 0 0 0 0 31 0% 0% E Culpeper Lot 0 0 0 0 0 0 0 0 0 0 34 0% 0% E Spencer Lot(Big) 0 0 0 0 0 0 0 0 0 0 97 0% 0% E Spencer Lot(Small) 0 0 0 0 0 0 0 0 0 0 26 0% 0% Triangle Lot 0 0 0 0 0 0 0 0 0 0 68 0% 0% W Cameron Lot 0 0 0 0 0 0 0 0 0 0 15 0% 0% W Culpeper Lot 0 0 0 0 0 0 0 0 0 0 66 0% 0% W Locust Lot 0 0 0 0 0 0 0 0 0 0 78 0% 0% Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage August AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 0 0 0 0 0 0 0 0 0 0 36 0% 0% E Cameron Lot 0 0 0 0 0 0 0 0 0 0 31 0% 0% E Culpeper Lot 0 0 0 0 0 0 0 0 0 0 34 0% 0% E Spencer Lot(Big) 0 0 0 0 0 0 0 0 0 0 97 0% 0% E Spencer Lot(Small) 0 0 0 0 0 0 0 0 0 0 26 0% 0% Triangle Lot 0 0 0 0 0 0 0 0 0 0 68 0% 0% W Cameron Lot 0 0 0 0 0 0 0 0 0 0 15 0% 0% W Culpeper Lot 0 0 0 0 0 0 0 0 0 0 66 0% 0% W Locust Lot 0 0 0 0 0 0 0 0 0 0 78 0% 0% Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage September AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 0 0 0 0 0 0 0 0 0 0 36 0% 0% E Cameron Lot 0 0 0 0 0 0 0 0 0 0 31 0% 0% E Culpeper Lot 0 0 0 0 0 0 0 0 0 0 34 0% 0% E Spencer Lot(Big) 0 0 0 0 0 0 0 0 0 0 97 0% 0% E Spencer Lot(Small) 0 0 0 0 0 0 0 0 0 0 26 0% 0% Triangle Lot 0 0 0 0 0 0 0 0 0 0 68 0% 0% W Cameron Lot 0 0 0 0 0 0 0 0 0 0 15 0% 0% W Culpeper Lot 0 0 0 0 0 0 0 0 0 0 66 0% 0% W Locust Lot 0 0 0 0 0 0 0 0 0 0 78 0% 0% Page 10 of 25  2026 Monthly Parking Lot Usage Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage October AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 0 0 0 0 0 0 0 0 0 0 36 0% 0% E Cameron Lot 0 0 0 0 0 0 0 0 0 0 31 0% 0% E Culpeper Lot 0 0 0 0 0 0 0 0 0 0 34 0% 0% E Spencer Lot(Big) 0 0 0 0 0 0 0 0 0 0 97 0% 0% E Spencer Lot(Small) 0 0 0 0 0 0 0 0 0 0 26 0% 0% Triangle Lot 0 0 0 0 0 0 0 0 0 0 68 0% 0% W Cameron Lot 0 0 0 0 0 0 0 0 0 0 15 0% 0% W Culpeper Lot 0 0 0 0 0 0 0 0 0 0 66 0% 0% W Locust Lot 0 0 0 0 0 0 0 0 0 0 78 0% 0% Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage November AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 0 0 0 0 0 0 0 0 0 0 36 0% 0% E Cameron Lot 0 0 0 0 0 0 0 0 0 0 31 0% 0% E Culpeper Lot 0 0 0 0 0 0 0 0 0 0 34 0% 0% E Spencer Lot(Big) 0 0 0 0 0 0 0 0 0 0 97 0% 0% E Spencer Lot(Small) 0 0 0 0 0 0 0 0 0 0 26 0% 0% Triangle Lot 0 0 0 0 0 0 0 0 0 0 68 0% 0% W Cameron Lot 0 0 0 0 0 0 0 0 0 0 15 0% 0% W Culpeper Lot 0 0 0 0 0 0 0 0 0 0 66 0% 0% W Locust Lot 0 0 0 0 0 0 0 0 0 0 78 0% 0% Week 1 Week 2 Week 3 Week 4 Monthly Average Total Available Percentage Percentage December AM PM AM PM AM PM AM PM AM PM Spaces Used AM Used PM Davis St Lot 0 0 0 0 0 0 0 0 0 0 36 0% 0% E Cameron Lot 0 0 0 0 0 0 0 0 0 0 31 0% 0% E Culpeper Lot 0 0 0 0 0 0 0 0 0 0 34 0% 0% E Spencer Lot(Big) 0 0 0 0 0 0 0 0 0 0 97 0% 0% E Spencer Lot(Small) 0 0 0 0 0 0 0 0 0 0 26 0% 0% Triangle Lot 0 0 0 0 0 0 0 0 0 0 68 0% 0% W Cameron Lot 0 0 0 0 0 0 0 0 0 0 15 0% 0% W Culpeper Lot 0 0 0 0 0 0 0 0 0 0 66 0% 0% W Locust Lot 0 0 0 0 0 0 0 0 0 0 78 0% 0% Page 11 of 25 Page 12 of 25 Page 13 of 25 Page 14 of 25 Page 15 of 25 From: Ashley Banks Sent: Tuesday, April 14, 2026 1:23 PM To: Anthony Schoch; Louis Pancotti Cc: Sydney Hughes Subject: RE: Parking Lot Rentals Good afternoon, No issues with the event at the Davis St Lot on 7/25/26. I may be mistaken, but I thought there was another Book Bag give away at YMP on the same day. As far as the event on E. Davis St, last year there were issues with vendors, especially food venders in the parking lot selling food and organizers had a large enclosed trailer parked on the North Side of E. Davis St that created a line-of-sight issue. No major issues with the event at the E Davis St Lot on 9/26/26, but I know there is an application pending for a Major 3 day event at Heritage Park on 9/24 to 9/26. Not sure if town wants to approve both. Page 16 of 25 Lieutenant A. R. Banks PD09 Special Operations Culpeper Police Department 740 Old Brandy Rd. Culpeper, VA 22701 540-212-8002 (Cell) 540-829-5512 (Office) abanks@culpeperva.gov DISCLAIMER: All information contained in this briefing should be considered LAW ENFORCEMENT SENSITIVE. Further distribution of this document is restricted to law enforcement agencies and intelligence agencies; unless prior approval from this Department is obtained. Persons or organizations violating distribution restrictions will be prohibited from receiving future documents and will be removed from distribution lists. NO REPORT OR SEGMENT THEREOF MAY BE RELEASED TO ANY MEDIA SOURCES. Contact the Culpeper Police Department at (540) 727-3430 if you have any questions or require additional information. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e-mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. Page 17 of 25 From: Anthony Schoch <ASchoch@culpeperva.gov> Sent: Monday, April 13, 2026 2:56 PM To: Louis Pancotti <lPancotti@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov> Cc: Sydney Hughes <SHughes@culpeperva.gov> Subject: RE: Parking Lot Rentals Louis, No comments or concerns from PW. Thank you, Anthony Schoch Operations Manager Town of Culpeper Public Works O: (540) 825-0285 C: (540) 219-1548 E: aschoch@culpeperva.gov From: Louis Pancotti <lPancotti@culpeperva.gov> Sent: Thursday, April 9, 2026 12:26 PM To: Ashley Banks <abanks@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov> Cc: Sydney Hughes <SHughes@culpeperva.gov> Subject: Parking Lot Rentals Good afternoon, I have received two applications for the rental of the Davis Street lot. The first is the back 2 school event on 7/25/26 and the second is a business expo on 9/26/26. Let me know if you have any comments or if you need any additional information. Thank you, Louis Pancotti, AICP Planner Town of Culpeper (540) 829-8261 Page 18 of 25 Page 19 of 25 Page 20 of 25 Page 21 of 25 Page 22 of 25 From: Ashley Banks Sent: Tuesday, April 14, 2026 1:23 PM To: Anthony Schoch; Louis Pancotti Cc: Sydney Hughes Subject: RE: Parking Lot Rentals Good afternoon, No issues with the event at the Davis St Lot on 7/25/26. I may be mistaken, but I thought there was another Book Bag give away at YMP on the same day. As far as the event on E. Davis St, last year there were issues with vendors, especially food venders in the parking lot selling food and organizers had a large enclosed trailer parked on the North Side of E. Davis St that created a line-of-sight issue. No major issues with the event at the E Davis St Lot on 9/26/26, but I know there is an application pending for a Major 3 day event at Heritage Park on 9/24 to 9/26. Not sure if town wants to approve both. Page 23 of 25 Lieutenant A. R. Banks PD09 Special Operations Culpeper Police Department 740 Old Brandy Rd. Culpeper, VA 22701 540-212-8002 (Cell) 540-829-5512 (Office) abanks@culpeperva.gov DISCLAIMER: All information contained in this briefing should be considered LAW ENFORCEMENT SENSITIVE. Further distribution of this document is restricted to law enforcement agencies and intelligence agencies; unless prior approval from this Department is obtained. Persons or organizations violating distribution restrictions will be prohibited from receiving future documents and will be removed from distribution lists. NO REPORT OR SEGMENT THEREOF MAY BE RELEASED TO ANY MEDIA SOURCES. Contact the Culpeper Police Department at (540) 727-3430 if you have any questions or require additional information. FOIA Disclaimer You are hereby advised that, pursuant to the Virginia Freedom of Information Act, written correspondence (including, but not limited to, letters, e-mails and faxes) from and to the Town of Culpeper and its officials and employees, and others acting on its behalf, may be subject to disclosure as being a public record. This includes the e-mail address(es) and other contact and identifying information for parties involved in the correspondence. Page 24 of 25 From: Anthony Schoch <ASchoch@culpeperva.gov> Sent: Monday, April 13, 2026 2:56 PM To: Louis Pancotti <lPancotti@culpeperva.gov>; Ashley Banks <abanks@culpeperva.gov> Cc: Sydney Hughes <SHughes@culpeperva.gov> Subject: RE: Parking Lot Rentals Louis, No comments or concerns from PW. Thank you, Anthony Schoch Operations Manager Town of Culpeper Public Works O: (540) 825-0285 C: (540) 219-1548 E: aschoch@culpeperva.gov From: Louis Pancotti <lPancotti@culpeperva.gov> Sent: Thursday, April 9, 2026 12:26 PM To: Ashley Banks <abanks@culpeperva.gov>; Anthony Schoch <ASchoch@culpeperva.gov> Cc: Sydney Hughes <SHughes@culpeperva.gov> Subject: Parking Lot Rentals Good afternoon, I have received two applications for the rental of the Davis Street lot. The first is the back 2 school event on 7/25/26 and the second is a business expo on 9/26/26. Let me know if you have any comments or if you need any additional information. Thank you, Louis Pancotti, AICP Planner Town of Culpeper (540) 829-8261 Page 25 of 25