Personnel & Ordinance Committee

Personnel & Ordinance Committee Agenda Tuesday, May 26, 2026 at 9:30 AM Economic Development Center, Council Meeting Room 803 South Main Street, Culpeper Page 1. CALL TO ORDER By Chairwoman Dyke 2. PREVIOUS MEETING MINUTES 3 For Reference Only - Minutes from April 2026 04-28-2026 P&O Committee Special.pdf 3. AGENDA APPROVAL Motion to approve or amend the agenda. 4. CLOSED SESSION 4.1 Motion 5 I move that the committee convene in closed session to discuss the following: as permitted by Virginia Code 2.2-3711(A)(1), a personnel matter involving discussion, consideration or interviews of prospective candidates for appointment, specifically the Culpeper Economic Development Advisory Committee, Culpeper Parking Authority, and Industrial Development Authority. ABCListDescription.pdf 4.2 Certification of Closed Session I move that the committee certify that in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session; and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. 5. PUBLIC COMMENTS Members of the public may address the committee on matters relevant to town government at this time.  Those who wish to speak are requested to Sign-In at the door.  State your name and address for the record. Page 1 of 22   Each speaker shall have three (3) minutes and shall comply with the Citizen Participation Policy.  For groups present, you are requested to have a spokesperson.  Questions should be directed to the Chair. 6. ITEMS REFERRED BY COUNCIL OR INDIVIDUAL MEMBERS 7. SPECIAL ITEMS & RECOGNITIONS 8. PERSONNEL ITEMS 8.1 Departmental Activities 11 HR Report.pdf May 2026 New Hires.pdf 9. ORDINANCE ITEMS 9.1 Discussion Item: Parking 14 9.2 R/R Re: Ordinance No. O-2026-005; Amending Chapter 2, Section 2-77 of the Town 15 Code, Relating to Order of Business (first reading) O-2026-005; Order.pdf Motion. 9.3 R/R Re: Ordinance No. O-2026-007; Amending Chapter 4 of the Town Code, 19 Relating to Criminal and Civil Enforcement of Building Code Violations (first reading) O-2026-007; Violations.pdf Motion. 10. TOWN & COUNTY INTERACTION COMMITTEE 10.1 Potential Items for Discussion at Next Interaction Committee Meeting 11. ADJOURNMENT Adjournment of Meeting Committee Members: Jamie Dyke (Chairwoman), Michael T. Olinger, Joe Short & Max Sternberg Note: Members of the Town Council who are not members of the committee may be in attendance at the committee meeting. If so, and if a quorum of council is present, then the meeting will be a special meeting of council in addition to being a committee meeting, pursuant to the Virginia Freedom of Information Advisory Council Attorney Opinion, AO-03-14. Only business matters to be considered are the committee's recommendations to the council unless specifically noted in this public notice. Page 2 of 22 04-28-2026 Personnel & Ordinance Committee & Special Council Meeting 9:30 a.m. Economic Development Center, 803 S. Main Street The purpose of this meeting was to consider Personnel & Ordinance Committee matters; however, members of the Town Council who were not members of the committee were in attendance and participated in the discussion, resulting in a special meeting of council. Committee Members Present: Chairwoman Jamie Dyke, Michael T. Olinger, Joe Short, Max Sternberg Committee Members Absent: None Also Present: Frank Reaves Jr., Pranas A. Rimeikis, Janie Schmidt, William M. Yowell, Council Members; Ashley R. Clatterbuck, Town Clerk; Christopher D. Hively, Town Manager; Mary Jones, Human Resources Director; Ashton L. Beard, Records Management Specialist CALL TO ORDER Chairwoman Dyke called the meeting to order at 9:30 a.m. PREVIOUS MEETING MINUTES For Reference Only – Minutes from March 2026 There were no changes to the minutes. APPROVAL OF AGENDA Mr. Olinger moved, Mr. Short seconded, approval of the agenda as presented. The motion carried by voice vote. PUBLIC COMMENTS – None ITEMS REFERRED BY COUNCIL OR INDIVIDUAL MEMBERS – None SPECIAL ITEMS & RECOGNITIONS – None PERSONNEL ITEMS Departmental Activities Mrs. Jones presented the report and provided an update on recruitment. R/R Re: Amendment to Section 8.20, Military Leave, of the Personnel Policies and Employee Handbook Mrs. Jones presented the report and recommendation stating the existing policy for military leave is inconsistent with current requirements of Virginia Code § 44-93, which requires up to 21 days of paid military leave per federal fiscal year for all days during which an employee is engaged in federally funded military duty, to include training duty, or state active duty as ordered by the Governor. The policy amendment would become effective immediately upon approval by council. There is no financial impact for the proposed changes. Page 3 of 22 Personnel-Ordinance Committee April 28, 2026 – Page 2 of 2 It was recommended that Council approves the amendment to section 8.20, Military Leave, of the Personnel Policies and Employee Handbook Mr. Sternberg moved, Mr. Olinger seconded, approval of the report and recommendation for submission to council. The motion carried by voice vote. Designation of Consent Agenda Item - R/R Re: Amendment to Section 8.20, Military Leave, of the Personnel Policies and Employee Handbook ORDINANCE ITEMS – None TOWN & COUNTY INTERACTION COMMITTEE Potential Items for Discussion at Next Interaction Committee Meeting – Scheduled for May 22, 2026 Mr. Short stated that the Culpeper County Fire Inspector was still on the agenda. He also informed the committee that the May meeting would be held at the new swimming pool and included a tour. CLOSED SESSION Chairwoman Dyke moved, Mr. Short seconded, that the committee convene in closed session to discuss the following: as permitted by Virginia Code 2.2-3711(A)(1), a personnel matter involving discussion, consideration or interviews of prospective candidates for appointment, specifically the Architectural Review Board and Culpeper Parking Authority. The motion carried by voice vote. The committee went into closed session at 9:34 a.m. and reconvened in open session at 9:56 a.m. Certification of a Closed Session Chairwoman Dyke moved, Mr. Short Seconded, that the committee certify that in the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session; and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. The following roll call vote was taken: Aye: Dyke, Olinger, Short, Sternberg (4); Nay: None (0); Absent: None (0) ADJOURNMENT The meeting adjourned at 9:56 a.m. Page 4 of 22  400 S. Main St., Suite 105 • Culpeper, VA 22701 ( 540) 829 - 8240 • FAX ( 540 ) 829 -8249 Email: ClerksOffice@culpeperva.gov MEMBERS OF AUTHORITIES, BOARDS & COMMISSIONS May 14, 2026 ARCHITECTURAL REVIEW BOARD Name Address Phone Appointed Term Expires Chris D. Hamilton P.O. Box 68, Boston 540-229-7984 08/09/2005 05/31/2030 Charity J. Revutin 501 S. East St. 202-746-1530 07/08/2025 05/31/2027 Jessica N. Amos 801 S. East St. 901-428-5664 02/14/2023 05/31/2030 Kimberly A. Trickett 1908 Juniper Dr 757-350-9388 10/13/2015 05/31/2029 Andrew W. Gutowski 1130 Oaklawn Dr 703-209-7739 04/13/2021 05/31/2028 Joe Short 701 Holly Lead Rd 703-919-3070 Town Council *Board consists of five members who serve four-year terms. Members are to be all town citizens or property owners or merchants in the district or a licensed architect or architectural historian. Board has the power and duty to: 1) undertake studies and review information related to historic structures and properties in the town, identify and recommend additional properties or areas to be designated as an historic district, and identify and recommend boundary changes to the existing historic district; 2) recommend to town council guidelines for applying for standards set out in Section 27-128, including methods for revitalizing structures to preserve their historic character, an inventory and ranking of historic structures, a synopsis and ranking of historic aspects of construction and information related to costs of renovation; and 3) review applications for findings of architectural compatibility to the extent that they involve activities coming under the jurisdiction of Section 27-128 and to determine whether such applications comply with those standards, such a determination to be entitled a “finding of architectural compatibility.” *Board meets monthly on the fourth Wednesday at 5:00 p.m. CULPEPER CABLE COMMISSION Name Representing Address Phone Appointed Term Expires Alan Anstine County 2310 Orange Rd 540-727-0247 01/01/2017 02/28/2028 Vacant County 02/28/2026 Steve Nixon Town 1025 Ridgemere Ln 540-825-5768 01/12/2016 02/28/2028 R.E. Deane Town 1146 Meander Dr 540-825-0074 01/11/2011 02/28/2029 Rev. Dr. Daniel Griffith Minis. Assoc. 11617 Sperryville Pike 540-718-6145 02/18/2026 02/28/2029 Mark Callahan School Board 450 Radio Ln 540-825-3677 x3114 08/10/2009 01/31/2029 Stephen King Young Professionals 629 Sperryville Pike Ste 100 540-207-1691 02/19/2026 02/28/2029 William M. Yowell 218 W Park Ave 540-718-5000 Town Council Dewayne Payne 302 N Main St 540-764-2195 BOS County Administrator (Vacant) 302 N Main St 540-727-3427 Ex-Officio Chris Hively 400 S Main St 540-829-8250 Ex-Officio *Commission is jointly established by the Town & County. It consists of nine members who serve three-year terms and are responsible for the administration and management of the educational and governmental access channel of cable, Culpeper Media Network. The Commission is solely responsible for determining policies for programming, fund raising, capital purchases and other operations of the channel. *Commission meets bi-monthly on the third Monday at 3:30 p.m. Page 5 of 22  CULPEPER ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Name Address Phone Appointed Term Expires Jason Ford (c) 1842 Silver Star Ln 540-229-3113 01/01/2026 12/31/2028 Sue Hansohn (c) 12310 Rose Cottage Ln 540-423-2134 01/01/2026 12/31/2028 Gary L. Desilets (c) 3052 Southampton Dr, Jeffersonton 703-498-7716 01/04/2022 12/31/2027 David M. Jones (c) 400 Southridge Pkwy, Ste B 540-825-8005 02/04/2026 12/31/2026 Vacant (t) 12/31/2027 Tripp Butler (t) 1140 S. Blue Ridge Ave 540-825-5984 02/14/2006 12/31/2027 Paul Bates 8295 Eggbornsville Rd, Rixeyville 540-827-9072 BOS Max B. Sternberg 968 Augustine Dr 703-599-5567 Town Council Amy Frazier 629 Sperryville Pike #100 540-825-8628 Chamber Paige Read 111 S. Commerce St 540-727-0611 Tourism Tommy O’Halloran PO Box 503, Rixeyville 540-937-3021 Agriculture Jessica Jenkins 127 W. Davis St 540-825-4416 CRI *Committee reviews and advises the County Board of Supervisors on issues related to the economic growth and vitality of the County and Town, develops recommendations to the strategic plan for a sustainable economic development effort aimed at maintaining a balanced and stable local economy. *Committee meets monthly on the second Friday at 7:30 a.m. CULPEPER PARKING AUTHORITY Name Address Phone Appointed Term Expires Elana T. Clements 606 S. West St 540-825-9691 08/09/2005 05/31/2029 John P. Flanagan 110 Sunset Ln 540-229-5342 05/13/2003 05/31/2026 Norma Nelson 502 W. Stevens St 540-229-0274 04/13/2021 05/31/2028 Christine Daley 1092 Oaklawn Dr 703-303-3620 11/13/2025 05/31/2030 Joshua D. Headley 601 Old Brandy Rd 540-931-6548 02/14/2023 05/31/2030 Pranas A. Rimeikis 815 E. Piedmont St 540-522-8232 Town Council *Authority consists of five members who serve four-year terms. Members are town or county residents or own property in the town’s historic overlay district. The Authority’s purpose is to plan and foster the development of parking facilities within the town. *Authority meets monthly on the third Wednesday at 8:30 a.m. Page 6 of 22  JOINT BOARD OF BUILDING CODE APPEALS Name Address Phone Appointed Term Expires David C. Duey, Jr. (t) 105 W. Mason St. 540-727-8857 09/11/2012 12/31/2026 Anthony Clatterbuck (t) 1202 Orange Rd 540-543-2269 04/13/2004 12/31/2030 Vacant (c) 12/31/2028 Cindy Thornhill (c) PO Box 157 540-229-6400 2/6/2007 12/31/2026 William G. Miller, Jr. (j) 15247 Norman Rd 540-547-9899 07/01/2005 12/31/2027 Vacant (alt-t) 12/31/2028 Alvin Pardo-Monell (t) 585 Windermere Dr 703-598-7389 02/14/2023 12/31/2030 Dex Sanders (alt-c) 16125 Raccoon Ford Rd 434-825-2424 03/2019 12/31/2027 Peter M. McGuire (alt-c) 8171 Windswept Ln 540-547-3473 01/03/2017 12/31/2029 *Board consists of five members who serve five-year terms. Members are town and county residents and should consist of at least one experienced and licensed builder, architect or professional engineer, property manager, mechanical or plumbing engineering or contractor, and an electrical engineer or contractor. Authority of the Board is established by the Uniform Statewide Building Code (USBC). Alternates vote only in absence of member(s). *Board meets at least annually on the first Wednesday in January at 9 a.m. JOINT BOARD OF ZONING APPEALS Name Address Phone Appointed Term Expires James W. Cubbage, Jr. (t) 610 Yowell Dr 540-825-8047 12/14/1999 05/06/2030 Alan Anstine (t) 2310 Orange Rd 540-727-0247 08/11/2015 05/06/2027 Francis Updike (c) 12035 Hidden Lakes Dr 540-522-9492 05/1976 05/06/2030 Thomas A. Seay (c) 17275 Germanna Hwy 540-829-9555 05/07/2002 05/06/2027 Richard G. Furnival (j) 9101 Pleasant Hill Dr, Rixeyville 540-229-2240 10/10/2024 05/06/2028 *Board consists of five members who serve five-year terms. Members shall include two town citizens, two county citizens, and one joint member. Board is empowered to: 1) hear and decide appeals from any order, requirement, decision or determination made by an administrative officer in the administration or enforcement of the ordinance other than the zoning administrator’s decision incorporating a finding of architectural compatibility; 2) authorize upon appeal or original application in specific cases such variance as set out in Section 27-403 of the Town Code from the terms of the ordinance as will not be contrary to the public interest, when, owing to the special conditions, a literal enforcement of the provisions will result in unnecessary hardship, provided that the spirit of the ordinance shall be observed and substantial justice done; 3) hear and decide appeals from the decision of the zoning administrator; and 4) hear and decide applications for interpretation of the official zoning map where there is an uncertainty as to the location of a district boundary. Town Council recommends citizens for appointment to the Circuit Court Judges who make the actual appointments as authorized by §15.2-2308 of the State Code. *Board meets (as needed) monthly on the third Thursday at 6:00 p.m. Page 7 of 22  JOINT PLANNING ADVISORY COMMITTEE Name Address Phone Appointed Term Expires John L. Cerio (t) 913 Langdale Ct 540-829-1154 09/11/2012 06/30/2029 Maryam Fagge-Sesay (t) 1679 Knicely Ct 202-421-8268 11/12/2019 06/30/2028 Vacant (c) 06/30/2027 Vacant (c) 06/30/2029 Vacant (j) 06/30/2029 *The Culpeper Joint Town – County Planning Advisory Committee was formed pursuant to the Voluntary Settlement of Annexation and Utility Issues between the Town and the County. The Committee serves as an advisory body on land use and development issues to the Town Council and to the Board of Supervisors on matters specifically referred to it by either of those bodies. *The Committee meets as needed. INDUSTRIAL DEVELOPMENT AUTHORITY Name Address Phone Appointed Term Expires Joshua Pieper 754 Blossom Tree Rd 703-994-5639 11/13/2025 10/28/2027 Vacant 10/28/2028 Vacant 10/28/2029 Vacant 10/28/2027 Vacant 10/28/2026 David C. Duey, Jr. 105 W. Mason 540-727-8857 09/11/2012 10/28/2029 Jeffrey Say 12279 Old Stillhouse Rd 724-664-9585 01/12/2021 10/28/2026 *Authority consists of seven members who serve four-year terms. Members are to be town or county residents. Powers of Authority are set forth in the Industrial Development & Revenue Bond Act, Section 15.2-4900, Code of Virginia. *The Authority meets as needed. PARKS & RECREATION COMMISSION Name Address Phone Appointed Term Expires David C. Duey, Jr. 105 W. Mason 540-727-8857 11/12/2014 12/31/2027 Gwendolyn K. Steele 117 S. Main St 978-828-1070 08/11/2020 12/31/2027 John M. Barrett 315 Willow Lawn Dr. 412-606-2019 01/14/2025 12/31/2028 Corrinn Compton 1059 Longview Ln. 540-229-3757 05/09/2023 12/31/2028 Jon Russell 405 Sperryville Pike 540-445-1083 Town Council *Commission consists of five members who serve four-year terms. Members shall be town and county residents with two-thirds majority of the membership being town residents and one member of Council shall serve as a voting member on the Commission at the pleasure of Council. Purpose of the Commission is to serve as a liaison between the town government and citizens of the community. Commission advised the Town government of matters affecting recreation policies, programs, acquisition or disposal of lands and properties related to the Town’s parks and recreation plan. *Commission meets (as needed) monthly on the last Monday at 5:00 p.m. Page 8 of 22  PLANNING COMMISSION Name Address Phone Appointed Term Expires John P. Flanagan 110 Sunset Ln 540-229-5342 10/13/2015 08/31/2028 James Clements 606 S. West St. 540-825-9691 09/12/2023 08/31/2027 John L. Cerio 913 Langdale Ct 703-401-9978 07/12/2011 08/31/2029 Ian Fitzsimmons 324 W. Asher St 703-628-6316 04/14/2015 08/31/2026 Janie Schmidt 2141 Chestnut Dr 540-764-8003 Town Council *Commission consists of five members who serve four-year terms. Members shall be all town citizens. Commission holds public hearings and reviews and makes recommendations to Council on rezoning’s, conditional use permits and other matters required by Council. Commission also reviews and recommends changes to the Town’s five-year comprehensive plan. Members act as representatives to other authorities, boards and commissions of the Town, such as Culpeper Renaissance Inc. and the Culpeper Parking Authority. *Commission meets monthly on the third Tuesday at 6:00 p.m. with work sessions scheduled (as needed) on the last Thursday of each month at 9:00 a.m. PUBLIC TRANSPORTATION BOARD Name Representing Address Phone Appointed Term Expires Lisa Peacock Human Services 19066 Brandy Fizz Ct 540-717-5506 02/14/2023 03/09/2029 Elana Clements Parking Authority 606 S. West St 540-825-9691 08/17/2005 03/09/2028 Christine Wilson Encompass 15361 Bradford Rd. 540-219-8160 04/9/2024 03/09/2027 Amy Frazier Chamber of Commerce 13182 Breezy Knoll Ln. 540-825-8628 06/14/2022 03/09/2030 Karen S. Boushie Health and Wellness 3249 Rebel Ridge Ln. 802-324-4051 01/09/2024 03/09/2027 Edward J. Dunphy Town Member 605 S. West St. 540-219-0683 01/09/2024 03/09/2028 Alan Anstine County Member 2310 Orange Rd 540-727-0247 03/06/2012 03/09/2029 Steven Bagley VRT Ex-Officio Chris Hively Town Manager 400 S. Main St 540-829-8251 Ex-Officio Chris Settle Police Chief 740 Old Brandy Rd 540-727-3430 Ex-Officio *Board consists of six (6) members appointed by Town Council and one (1) by the Board of Supervisors who serve at- large. Committee serves to advise the Town Council on matters affecting public transportation policies, programs and transit services. *Board meets monthly on the fourth Thursday at 2:30 p.m. Page 9 of 22  COUNCIL LIAISONS TO LOCAL BOARDS, COMMITTEES & COMMISSIONS ARCHITECTURAL REVIEW BOARD Joe Short 703-919-3070 CHAMBER OF COMMERCE BOARD Joe Short 703-919-3070 CULPEPER RENAISSANCE, INC (CRI) Michael Olinger 540-423-2312 E911 BOARD OF DIRECTORS Frank Reaves Jr. 540-729-2616 LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) Frank Reaves Jr. 540-729-2616 MUSEUM OF CULPEPER HISTORY BOARD Janie Schmidt 540-764-8003 RAPPAHANNOCK-RAPIDAN REGIONAL COMMISSION (RRRC) Pranas A. Rimeikis 540-522-8232 Page 10 of 22  HUMAN RESOURCES & RISK MANAGEMENT Recruitment  Recruiting for the position of Help Desk Technical Administrator, Plant Maintenance Supervisor, Senior Maintenance/Construction Worker, Social Media & Administrative Specialist, and Police Officer.  The following employment activity occurred over the past month: o Erik Whitmer began employment as the Assistant Director of Light & Power effective May 11th  Current Staffing Levels: Department Budgeted Positions (FTE) Current Vacancies Culpeper Media Network 2 0 Environmental Services 23 1 Human Resources 3 (2.625 FTE) 0 Information Technology 9 (8.525 FTE) 1 Light & Power 16 0 Planning & Community Development 9 0 Police 59 3 Public Works 52 1 Tourism & Economic Development 8 (5.5 FTE) 1 Town Clerk 3 0 Town Manager 2 0 Treasurer 14 0 TOTAL 200 7 Turnover  Turnover Rates (5/01/2025 – Present): Department Turnover # Turnover Rate Culpeper Media Network 0 0% Environmental Services 2 8.69% Human Resources 0 0% Information Technology 1 11% Light & Power 0 0% Planning & Community Development 1 22.22% Police 4 6.78% Public Works 3 5.76% Tourism & Economic Development 1 12.5% Town Clerk 1 33.33% Treasurer 4 28.57% TOTAL 17 8.50% Page 11 of 22 Benefits & Leave  Completed Open Enrollment and working to process changes  There were 2 new requests for Family and Medical Leave (FMLA)  HR staff administered benefits for the following active leave cases during the month: o 8 employees are actively on FMLA/LOA, including 3 employees on intermittent FMLA o 2 employees receiving VRS Hybrid Disability through payroll o 2 employees were on light duty status  Department staff attended PSHRA-VA Chapter Regional Event on the new Virginia Paid Family Medical Leave that will be come effective January 2029, with payroll taxes beginning in April 2028 Performance Management  Annual performance evaluations are in the process of being completed for all employees Risk Management  There were 5 auto claims submitted over the past month  There were no liability, property, or workers’ compensation claims submitted over the past month Training  Heat Illness Prevention training was provided online throughout the month  Heartsaver CPR/AED/First Aid was provided by HR staff for employees  OSHA 30-hour course was provided by HR staff to Public Works supervisors on May 18th Page 12 of 22  MAY 2026 NEW HIRES Erik Whitmer Assistant Director of Light & Power Page 13 of 22 Agenda Item Summary Committee: Ordinance Committee Title: Discussion Item: Parking Background: After public comment received at the April 28, 2026 Public Safety Committee meeting, the committee will discuss the existing ordinance related to manner of parking. Chapter 11, Sec. 11-45(b) currently reads: When a parking space is parallel with the adjacent curb or sidewalk, any vehicle parked in such parking space shall be parked so that the vehicle shall be alongside the curb and between the front and rear lines and markings established for such space. When a parking space is diagonal to the curb or sidewalk, any vehicle parked in such parking space shall be parked with the vehicle directed at the curb and between the lines and markings established for such space. A vehicle parked parallel to a curb or sidewalk shall be parked faced in the direction of the flow of traffic. Page 14 of 22 Agenda Item Summary Committee: Ordinance Committee Title: R/R Re: Ordinance No. O-2026-005; Amending Chapter 2, Section 2-77 of the Town Code, Relating to Order of Business (first reading) Background: Beginning July 1, 2026, no final action may be taken on any items added to an agenda after a meeting commences unless the matter is time-sensitive or is the subject of a closed meeting, per SB699 which was signed into law by the Governor. The term “time-sensitive” is not defined in FOIA, and because it is new language, there are no court decisions or advisory opinions interpreting it; which could increase the Town’s legal exposure when items are added to the agenda after a meeting has commenced. In reviewing the origin of SB699, its intent is to increase public notice by minimizing items being added to an agenda at the meeting and then immediately approved. Currently Sec. 2-77 of the Town Code requires all items to be directed through a council committee before being added to a regular council agenda. Since the deadline for posting an agenda for a committee meeting is typically 3 weeks prior to a regular council meeting, items of time-sensitive nature may not be identified at that time. Staff recommends amending Sec. 2-77 to allow the Town Manager to add items believed to be time- sensitive to a regular council meeting agenda. This modification should reduce the number of items being added after the meeting commences in accordance with the intent of SB699. Financial Impact: There is no financial impact. Recommendation: Page 15 of 22 That Council holds first reading of Ordinance No. O-2026-005, amending Chapter 2, Section 2-77 of the Town Code, relating to Order of Business, on June 9, 2026. The second reading is scheduled for July 14, 2026. Page 16 of 22  ORDINANCE #O-2026-005 Introduction: June 9, 2026 Adoption: July 14, 2026 Effective: July 14, 2026 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES, TOWN OF CULPEPER, VIRGINIA (1991), AS AMENDED, BY AMENDING SECTION 2-77 OF DIVISION 3 IN CHAPTER 2, RELATING TO ORDER OF BUSINESS BE IT ORDAINED by the Council for the Town of Culpeper, Virginia, meeting in regular session this 14th day of July, 2026: 1. That Chapter 2, Division 3, Section 2-77, of the Code of Ordinances, Town of Culpeper, Virginia (1991), as amended, is amended as follows: Sec. 2-77. – Order of Business The town council shall establish its order of business by written agenda. The mayor, town manager and town clerk shall prepare the written agenda for regular council meetings for presentation to council as directed through the council committee meeting process. The town manager may add time-sensitive items. Items not directed through the council committee meeting process or added by the town manager shall be requested to be added as a modification to the agenda at the regular council meeting. The items listed on the agenda may be waived or modified by a two-thirds (2/3) vote of the council members present. 2. This ordinance shall become effective upon adoption. Page 17 of 22  BY ORDER OF THE COUNCIL Frank Reaves Jr., Mayor On Behalf of the Town Council of Culpeper, Virginia ATTEST: Ashley R. Clatterbuck, Town Clerk MOTION: Date: July 14, 2026 SECOND: Regular Meeting Ord. No. O-2026-005 RE: Approval ACTION: Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: CERTIFIED COPY Ashley R. Clatterbuck, Town Clerk Page 18 of 22 Agenda Item Summary Committee: Personnel & Ordinance Committee Title: R/R Re: Ordinance No. O-2026-007; Amending Chapter 4 of the Town Code, Relating to Criminal and Civil Enforcement of Building Code Violations (first reading) Background: The Town has adopted and enforces Sections 104, 105 and 106 of the Virginia Maintenance Code related to: Enforcement, Generally; Violations; and Unsafe Structures. Town Code does not currently specify how violations of these provisions shall be enforced. Legal Counsel has recommended that these provisions be included within Town Code to aid in the effective enforcement of these provisions. Financial Impact: There is no financial impact. Recommendation: That Council holds first reading of Ordinance No. O-2026-007 amending Chapter 4 of the Town Code, by Sections 4-6 and 4-7 relating to criminal and civil enforcement of building code violations, on June 9, 2026. The second reading is scheduled for July 14, 2026. Page 19 of 22  ORDINANCE #O-2026-007 Introduction: June 9, 2026 Adoption: July 14, 2026 Effective: July 14, 2026 AN ORDINANCE TO AMEND SECTIONS 4-6 AND 4-7 OF CHAPTER 4 OF THE CODE OF ORDINANCES, TOWN OF CULPEPER, VIRGINIA (1991), AS AMENDED, RELATING TO CRIMINAL AND CIVIL ENFORCEMENT OF BUILDING CODE VIOLATIONS, UNSAFE STRUCTURES, AND NUISANCES WHEREAS, the Town of Culpeper wishes to amend its current Ordinance relating generally to the criminal and civil enforcement of building code violations, unsafe structures, and nuisances. NOW, THEREFORE, BE IT ORDAINED AND ENACTED by the Town Council for the Town of Culpeper, Virginia, meeting in regular session this 14th day of July, 2026, that the Town Code be amended as follows: That Sections 4-6 and 4-7 of Chapter 4 of the Code of Ordinances, Town of Culpeper, Virginia (1991), as amended, are amended as follows: Sec. 4-6. Violations. Whoever violates any provisions of this chapter, by doing a prohibited act, or failing to perform a required act, or failing to perform permitted acts in the prescribed manner shall be subject to the penalties as specified in the Code of Virginia and the USBC. (1) Criminal. Unless designated otherwise in this Article, violations of this Chapter are misdemeanors and, upon conviction, may be punished by a fine or incarceration of not more than that amount or period authorized for violations by the Code of Virginia, as applicable. (2) Civil. (1) There are hereby established civil penalties for any violation of the provisions of Part I of the USBC, known as the Virginia Construction Code, and Part III of the USBC, known as the Virginia Maintenance Code, (collectively, the Code) adopted by the Town in this Chapter. Upon failure to abate or remedy pursuant to a notice of violation, the Building Official (with respect to the Virginia Construction Code), Property Maintenance Code Official (with respect to the Virginia Maintenance Code), or their designee may issue a civil summons to any person in violation of any of the provisions of the Code as enumerated herein. The penalty for any one violation shall be a civil penalty of not more than $100 for the initial summons, and not more than $350 for each additional summons. Each day during which the violation is found to have existed shall constitute a separate offense. However, specified violations arising from the same operative set of facts shall not be Page 20 of 22 Ord. No. O-2026-007 7/14/2026 Page 2 charged more frequently than once in any ten-day period, and a series of specified violations arising from the same operative set of facts shall not result in civil penalties which exceed a total of $4,000. (2) Any person summoned for a scheduled violation may make an appearance in person or in writing by mail to the Town Treasurer’s Office prior to the date fixed for trial in court. Any person so appearing may enter a waiver of trial, admit liability, and pay the civil penalty established for the offense charged. Such person shall be informed of their right to stand trial and that a signature to an admission of liability will have the same force and effect as a judgment of court. As a condition of waiver of trial, admission of liability, and payment of a civil penalty, the violator and a representative of the locality shall agree in writing to terms of abatement or remediation of the violation within six months after the date of payment of the civil penalty. (3) If a person charged with a scheduled violation does not elect to enter a waiver of trial and admit liability, the violation shall be tried in the General District Court in the same manner and with the same right of appeal as provided for by law. In any trial for a scheduled violation authorized by this section, it shall be the burden of the locality to show the liability of the violator by a preponderance of the evidence. An admission of liability or finding of liability shall not be a criminal conviction for any purpose. (4) If the violation concerns a residential unit, and if the violation remains uncorrected at the time of assessment of the civil penalty, the court shall order the violator to abate, or otherwise remedy through hazard control, the violation in order to comply with the Code. Except as otherwise provided by the court for good cause shown, any such violator shall abate, or otherwise remedy through hazard control, the violation within six months of the date of the assessment of the civil penalty. (5) If the violation concerns a nonresidential building or structure, and if the violation remains uncorrected at the time of assessment of the civil penalty, the court may order the violator to abate, or otherwise remedy through hazard control, the violation in order to comply with the Code. Any such violator so ordered shall abate, or otherwise remedy through hazard control, the violation within the time specified by the court. (6) The remedies provided for in this Section are cumulative and not exclusive and shall be in addition to any other remedies provided by law. Sec. 4-7 Abatement or removal of nuisances. A notice of violation issued pursuant to the Uniform Statewide Building Code shall constitute reasonable notice under Va. Code § 15.2-1115(A). This ordinance shall become effective upon adoption. Page 21 of 22 Ord. No. O-2026-007 7/14/2026 Page 3 BY ORDER OF COUNCIL Frank Reaves Jr., Mayor On Behalf of the Town Council of Culpeper, Virginia ATTEST: Ashley R. Clatterbuck, Town Clerk MOTION: Date: July 14, 2026 SECOND: Regular Meeting Ord. No. O-2026-007 RE: ACTION: Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: CERTIFIED COPY _____________________________________________________ Ashley R. Clatterbuck, Town Clerk Page 22 of 22