Public Safety, Public Works, Planning and Community Development Committee

Public Safety, Public Works, Planning & Community Development Agenda Tuesday, November 25, 2025 at 9:45 AM Economic Development Center, Council Meeting Room 803 South Main Street, Culpeper Page 1. CALL TO ORDER By Chairman Rimeikis 2. PREVIOUS MEETING MINUTES 4-6 For Reference Only - Minutes from October 2025 10-28-2025 PSPWPCD Committee Special.pdf 3. APPROVAL OF AGENDA Motion to approve or amend the agenda. 4. PUBLIC COMMENTS Members of the public may address the committee on matters relevant to town government at this time.  Those who wish to speak are requested to Sign-In at the door.  State your name and address for the record.  Each speaker shall have three (3) minutes and shall comply with the Citizen Participation Policy.  For groups present, you are requested to have a spokesperson.  Questions should be directed to the Chair. 5. ITEMS REFERRED BY COUNCIL OR INDIVIDUAL MEMBERS 6. SPECIAL ITEMS & PRESENTATIONS 7. PUBLIC WORKS ITEMS Page 1 of 35  7.1 Departmental Activities 7-9 Public Works Monthly Report for October 2025.pdf 7.2 R/R Re: Columbia Gas Deed of Easement for Old Brandy Road 10 - 15 Deed of Easement - Columbia Gas TAG 2025.11.03.pdf Motion to approve. 8. PLANNING & COMMUNITY DEVELOPMENT ITEMS 8.1 Departmental Activities 16 - 20 2025_10_PCD_Departmental Activities.pdf 9. PUBLIC SAFETY ITEMS 9.1 Departmental Activities 21 - 29 10 - October 2025 PSC Report.pdf 9.2 E911 Center Report 30 - 32 OCT 2025 E911 Report.pdf 9.3 Culpeper Volunteer Fire Department Report 33 - 35 CCVFD Report.pdf Attachment added on November 24 at 12:00pm. 10. TOWN & COUNTY INTERACTION COMMITTEE 10.1 Potential Items for Discussion at Next Interaction Committee Meeting 11. ADJOURNMENT Adjournment of Meeting Committee Members: Pranas A. Rimeikis (Chairman), Jamie Dyke, Michael T. Olinger & Joe Short Note: Members of the Town Council who are not members of the committee may be in attendance at the committee meeting. If so, and if a quorum of council is present, then the meeting will be a special meeting of council in addition to being a committee meeting, pursuant to the Virginia Freedom of Information Advisory Council Attorney Opinion, AO-03-14. Only Page 2 of 35 business matters to be considered are the committee's recommendations to the council unless specifically noted in this public notice. Page 3 of 35 10-28-2025 Public Safety, Public Works, Planning & Community Development Committee and Special Council Meeting 9:45 a.m. Economic Development Center, 803 S. Main Street The purpose of this meeting was to consider Public Safety, Public Works, Planning and Community Development Committee matters; however, members of the Town Council who were not members of the committee were in attendance and participated in the discussion, resulting in a special meeting of council. Committee Members Present: Chairman Pranas A. Rimeikis, Jamie Dyke, Michael T. Olinger, Janie Schmidt (Alternate for Joe Short) Committee Members Absent: Joe Short Also Present: Frank Reaves Jr., B. Travis Brown, William Yowell; Council Members; Christopher D. Hively, Town Manager; Jim Hoy, Director of Public Services; Ashley R. Clatterbuck, Town Clerk; Chief Chris Settle; Andrew Hopewell, Director of Planning & Community Development; Blake Dodson, Culpeper County Sheriff’s Office CALL TO ORDER Chairman Rimeikis called the meeting to order at 10:05 a.m. PREVIOUS MEETING MINUTES For Reference Only – Minutes from September 2025 There were no changes to the minutes. APPROVAL OF AGENDA Ms. Schmidt moved, Ms. Dyke seconded, approval of the agenda as presented. The motion carried by voice vote. PUBLIC COMMENTS – None ITEMS REFERRED BY COUNCIL OR INDIVIDUAL MEMBERS – None SPECIAL ITEMS & PRESENTATIONS Presentation by Maggie Kardos, Executive Director of PlayDate: A Children's Museum Maggie Kardos, Executive Director; Lauren Ashoff, President; and Ginny Koontz, Treasurer, provided a PowerPoint presentation on PlayDate: A Children’s Museum. Ms. Kardos explained that the museum is an interactive, hands-on space designed to encourage learning through play, rather than observation alone. She emphasized their mission to inspire a lifelong love of learning and help children reach their full potential to make a positive impact in the world. She further noted that play-based learning allows children to learn best through active engagement and exploration, supporting cognitive, social, and emotional development. She explained that as a children’s museum, PlayDate promotes STEM education, critical thinking, problem-solving, pretend play, imagination, and creativity. Ms. Ashoff explained that PlayDate had been open for a year and has already established a Story of the Week, Craft of the Week, Science Saturday and Sensory Friendly Hours. Ms. Koontz reported that, thanks to a generous grant from the Culpeper Wellness Foundation, PlayDate was able to offer free admission to low-income families. She further noted that the museum had served Page 4 of 35 PS/PW/PCD Committee October 28, 2025 – Page 2 of 3 3,645 families through general admission, 329 through Science Saturdays, and 322 through the scholarship program. PUBLIC WORKS ITEMS Departmental Activities Mr. Hoy presented the report and provided an update on the Route 3/McDevitt Drive roundabout, noting they anticipated completion in November. He further noted leaf collection was scheduled for the week after Thanksgiving. PLANNING & COMMUNITY DEVELOPMENT ITEMS Departmental Activities – The committee received the report. For Information Only: UDO Text Amendment for Reasonable Accommodations Mr. Hopewell presented the item stating it has come to the Town’s attention that there is not currently a way to grant a reasonable accommodation to the Town’s Unified Development Ordinance (UDO) if the event that a citizen with a disability is not able to use and enjoy a dwelling or structure within the Town. The proposed text amendment would create that opportunity for requests to be made related to specific individuals and specific properties and would provide an avenue to address these requests in the instance they cannot be accommodated through a Zoning Variance as prescribed in Virginia State Code § 15.2-2309.2. The proposed amendment would create a process whereby the accommodation could be requested, identifying the accommodation necessary, the property and the individual needing the accommodation along with the medical justification for the need for the accommodation. The request would be evaluated by the Zoning Administrator who would identify the request’s potential impacts and possible alternatives, as well as if it could be addressed by a variance instead. If not able to be addressed in any other manner, the reasonable accommodation request will be presented to the Town Council within 90 days of submission. If granted, the accommodation will be specific to the individual(s) and the property(ies) involved in the request. A public hearing would be held at the November 13, 2025 regular council meeting. No formal action was taken on this item. Discussion Item: Yowell Meadow Park Lighting and Hours of Operation Mr. Hopewell presented the item stating Light & Power received a request from a citizen to install a streetlight in Yowell Meadow Park at the upper bridge near West Asher Street. The citizen noted that they frequently walk in the area during dark hours and felt unsafe. This was presented to the Town’s Light & Power and Environmental Services Committee on September 24, 2025. Following a brief discussion regarding prior trail issues, increased use of parks and trails during dark hours, and the possibility of re-evaluating the park hours, it was the consensus of the committee for staff to prepare a discussion item for presentation at the Public Safety, Public Works, Planning & Community Development Committee. Presently, Town Code Sec. 15-2. reads, a. No person shall go upon or remain on any part of the town park areas between one (1) hour after sunset and one (1) hour before sunrise except upon special permission from the town manager and subject to such restrictions and conditions that may be imposed by him. b. A violation of this section is punishable as a class 1 misdemeanor. Page 5 of 35 PS/PW/PCD Committee October 28, 2025 – Page 3 of 3 The matter for discussion of the committee is whether there is a desire to accommodate additional activities in the park during hours of darkness. This could be accomplished by changing the park hours. If there is a desire to permit activity beyond the current hours, is there a desire to provide lighting for parts of the trail and/or park to better allow the activity? If there is a desire for additional lighting, in response to the citizen request, Town Light & Power provided an initial estimate of approximately $2,000 for the installation of one light at the bridge. Following a more thorough examination of the site, it is estimated that one light on the East side of the walking bridge would have a cost of $4,722.26, alternatively, one light could be installed on the East side along with three on the West side for $12,093.36. The matter was presented to the Town’s Parks & Recreation Committee on October 27, 2025 and they recommended a light not be installed and the hours of operation not be adjusted. No formal action was taken on this item. PUBLIC SAFETY ITEMS Departmental Activities – The committee received the report. E911 Center Report – The committee received the report. Culpeper Volunteer Fire Department Report – The committee received the report. TOWN & COUNTY INTERACTION COMMITTEE Follow-up Discussion from the September 26, 2025 Meeting Mr. Hively presented a slideshow summarizing the Courthouse Renovation Project. Discussion ensued. It was the consensus of the committee for Mr. Hively to send a letter to the County Administrator giving the following comments: • The request for a Traffic Impact Analysis and Economic Impact Analysis. • The Economic Impact Analysis should include feedback from CRI and the downtown business community. • Eliminate the East Spencer / East Cameron Street Structured Parking from further discussion. • Further develop the Blue Ridge Avenue / West Street Structured Parking. This should include moving the structure further away from Blue Ridge Avenue creating a vegetative buffer and to acquire a portion of the back yards of the two adjoining properties that affront West Street to allow the structured parking to be located closer to West Street and also allowing a pedestrian bridge walkway from the top floor of the structure to Blue Ridge Avenue and possibly a second vehicle across from the West Cameron Street parking lot to the top of the parking structure. • Renovation of the courthouse should include architectural features which complement the surrounding structures in the downtown. Potential Items for Discussion at Next Interaction Committee Meeting Chairman Rimeikis requested to add a discussion item regarding the status of the Joint Planning Advisory Committee. ADJOURNMENT The meeting adjourned at 10:55 a.m. Page 6 of 35 October 2025 Streets The following routine maintenance operations were performed: asphalt pavement and patching; ditch, culvert and catch basin cleaning; street sweeping; curb and gutter cleaning; ROW mowing and trimming operations to include embankments, medians, and roadway edges. Supported scheduled community special events with signs, traffic control and refuse collection as needed. Conducted refuse and debris removal from roadways, medians, parking lots, medians, catch basins, drop inlets and culverts. Verified inventory of road salt and sand sheds for upcoming winter season. Public Works and Special Projects The following routine operations were performed: daily inspections, ROW permits, Miss Utility tickets, locate tickets, mapping utilities with GIS, AMR Service orders, MTU reprogramming and replacement, installation and repair of meters, hydrants and registers, record management, plan review, reviewing video of utilities, set up and take down of work zones and working with contractors in locating additional utilities. Continued landscaping, installation of signs, and worked with other departments to complete facilities at Heritage Park. Performed various inspections, plan review and testing of Laurel Park, Kite Acres, Williams Mill, Parkside, The Greens, Lifepoint Church, Sheetz, Germanna Hwy. roundabout, and Community pool. Preconstruction meetings held with inspectors and contractors to review sites. Continued reviewing plans for construction of future projects. Continued development of groundwater well sites. Relocated water meter service for the widening of E. Spencer St. Installed water/sewer taps at Wayland Rd. and Saunders St.; repaired water main break on Elizabeth St. Traffic Engineering Performed routine sign maintenance inspections (retro reflectivity, damage etc.). Page 1|3 Public Works M o n t h l y R ePage p o r t7 of 35 General Properties The following routine maintenance operations were performed throughout facilities: electrical repairs, and other general building repairs and updates. Continued renovations at Town Hall to include updates to facilities in Treasurers office. Motor Pool Routine preventive maintenance operations were performed throughout the fleet, as necessary (light replacements, oil changes, inspections, wiper blade replacements, exhaust work, brake/rotor replacements etc.). Continued preparation and maintenance of seasonal equipment before and after weather events. Additional repairs completed:  322 – Brush Truck – Installed brine tank  325 – Dump Truck – Replaced faulty clutch switch with new  336 – Trash Truck - Replaced faulty belt and spring on grabber arm  371 – Loader – Rebuilt locking cylinder and replaced curb finders on snowblade  861 – Backhoe – Replaced hydraulic line and quick coupler on boom  Began preparations for snow equipment Cemetery The following routine maintenance operations were performed: collecting limbs and plastic flowers, pruning trees, trimming bushes, grade roadways, cleanup stock and spoil piles, filling, leveling and seeding graves. Provided necessary services for interments and repairs of existing graves as needed. Continued mowing operations; weed eating, clean up maintenance building and control of exterior vegetative overgrowth. Parks & Recreation The following routine maintenance operations were performed for parks: inspected flags and replaced as needed, litter control, mowing and trimming, cleanup of planter beds, around trees, parking lots and play areas and maintenance of ball fields. Developed new path through wooded area at RWP for Frisbee golf course. Page 2|3 Public Works M o n t h l y R ePage p o r t8 of 35 Personnel Staff completed required Safe Personnel training. Staff currently working to complete required Arctic Wolf Cybersecurity Awareness training. Construction Inspectors are currently studying DEQ Storm Water and Erosion for certification. Amy Jeffries and April Aylor attended the VAGARA Records Retention Conference. Public Works welcomed DaeQuon Butler to our team as a new equipment operator. Ethan Pullen attended a regional VA 811 Seminar. Gene Scott and Shelly Plaster attended the Roadway Management Conference. Upcoming Activities Continue to support the development of Heritage Park. Continue to support community special events as scheduled. Continue preparations for leaf collection. Continue preparations for snow and ice operations. Continue the E. Spencer St. widening project. Page 3|3 Public Works M o n t h l y R ePage p o r t9 of 35 Agenda Item Summary Committee: Public Works Committee Title: R/R Re: Columbia Gas Deed of Easement for Old Brandy Road Background: Due to a mandated requirement to replace an existing pipeline, Columbia Gas is requesting a 15-foot easement on Town Parcel 41-93 to construct and maintain a new gas line. The easement will last 40 years and gives Columbia Gas the right to build, operate, and repair their line, with full responsibility for restoring any disturbed areas. The Town may continue to use the area as long as it does not conflict with the gas line. No structures may be placed in the easement. If the Town or VDOT later needs the line moved, Columbia Gas must relocate it at their expense. If the area becomes a public road, the easement will end unless allowed under Columbia Gas’s franchise. At the end of the easement, Columbia Gas must remove its facilities or abandon them in place, which then become Town property. State law requires the Town to advertise and receive bids for the easement at the Council meeting. If any additional bids are received, staff will review them and provide recommendations to Council. Council may also make such other investigations as it sees fit. Council will have the following options: (1) reject all the bids and make no awards, (2) grant the easement to the highest bidder, or (3) by a recorded vote of the majority of the members elected to the Council reject a higher bidder and accept a lower bid from a responsible bidder if, in its opinion, some reason affecting the interest of the Town makes it advisable to do so. With option (3), the reason would have to be expressed in the form of the approval. The proposed deed of easement for your consideration has been reviewed and approved by the Town Attorney as to form. Page 10 of 35 Financial Impact: All construction, relocation, restoration, removal, and maintenance costs are the responsibility of Columbia Gas. No direct financial burden to the Town is anticipated. Recommendation: That Council accepts the bid for granting of the deed of easement and right of way to Columbia Gas of Virginia to construct and maintain a gas line for a period of forty (40) years from the date of execution and authorizes the Town Manager to execute the document. Page 11 of 35 Parcel ID#: 41 93 RW JO # 24-0382100, 24-0381913 DEED OF EASEMENT AND RIGHT OF WAY THIS DEED OF EASEMENT AND RIGHT OF WAY granted this ____ day of ______________, 2025, by and between THE TOWN OF CULPEPER, VIRGINIA, a municipal corporation, hereinafter called the "Grantor," and COLUMBIA GAS OF VIRGINIA, INC., a Virginia corporation, having a mailing address at 1809 Coyote Drive, Chester, Virginia 23836, hereinafter called the "Grantee," W I T N E S S E T H: That for and in consideration of the sum of One Dollar ($1.00), the receipt and sufficiency of which is hereby acknowledged, before entry is made to construct the same, the Grantor hereby grants and conveys to the Grantee, its successors and assigns, for a period of forty (40) years from the date of execution of this Deed of Easement and Right of Way, an easement and right of way to construct, operate, maintain, replace, repair, upgrade, remove or abandon in place pipelines and appurtenant equipment, together with valves, service connections and lateral connections for transporting gas with associated products, or other substances that can be transported through pipelines, and appurtenant facilities including, but not limited to, cathodic protection, and to perform pre-construction work or activities, over and through that portion of the property of Grantor identified as “15’ WIDE GAS PIPELINE EASEMENT” on Drawing Number V47-280-25 (“Easement Area”), attached hereto, made a part hereof, and recorded herewith. Being across a portion of a parcel of property owned by Grantor situate in the Town of Culpeper, Virginia, that is more particularly described as: All that certain lot or parcel of land together with all improvements thereon located and being in the County of Culpeper, Virginia, described by metes and bounds in the Deed from Brandy Road Properties, L.L.C., to The Town of Culpeper dated April 14, 2023, and recorded April 14, 2023, as Instrument No. 230001462, among the land records of Culpeper County, Virginia, containing 5.616 acres of land, more or less, and known as Parcel Identification Number 41-93; And being a portion of the same property conveyed to Brandy Road Properties, L.L.C., by Deed from Sheilda H. Breeden, individually and Sheilda H. Breeden, Trustee of the Amy Sue Breeden and Mary Kate Breeden Testamentary Trust, dated January 15, 2002, recorded January 17, 2002 at Instrument No. 020000472, among the land records of Culpeper County, Virginia. Prepared By: 1 Columbia Gas of Virginia, Inc. Page 12 of 35  The easement and right of way herein granted (the "Easement") shall be subject to the following further conditions: 1. The Grantee shall have the right to trim, cut, and remove trees, shrubbery, fences, structures, or other obstructions or facilities on or over the Easement that are deemed by it in its discretion to interfere with the proper and efficient construction, operation, and maintenance of the Easement; provided, however, that following completion of construction or repair, the Grantee shall at its own expense restore, as nearly as possible, the property to its original condition, such restoration including the re-pavement of the roadway, backfilling of trenches, replacement of fences, and the reseeding or resodding of lawns, but not the replacement of structures, trees, bushes, undergrowth or other facilities located within the Easement. 2. The Grantor reserves the right to make any use of the Easement which may not be inconsistent with the rights herein conveyed or interfere with the use of said Easement by the Grantee for the purposes named; provided, however, that the Grantor shall not erect any building, or other structure, excepting a vehicular entrance, driveway or fence, on the Easement without obtaining prior written approval of the Grantee. 3. Should Grantor at any time deem it necessary to relocate for Grantor’s sole convenience all or a portion of the Easement and/or the pipelines or appurtenant facilities, Grantee at its sole cost shall relocate pipelines and/or appurtenant facilities to a mutually agreed upon location to be provided by the Grantor. If the relocation of the pipeline or appurtenant facilities is outside of the Easement Area, for no consideration, Grantor shall grant unto Grantee such replacement easement and right of way as may be reasonably necessary to affect such relocation. 4. If in the future it is decided by the Grantor that the Easement Area is to be dedicated to public use for public road purposes this Easement and Right of Way shall terminate, and the Grantee shall execute a Release of Easement terminating all of the Grantee’s rights and interest hereunder to the Grantor. If the Grantee has a valid franchise agreement with the Town of Culpeper at the time of the dedication to public use for public road purposes under this provision and relocation of the utilities is not required by the Virginia Department of Transportation (VDOT) as part of any road improvement project, the Grantee shall be eligible to apply for a permit under their franchise to allow their pipeline and appurtenant facilities to remain in place. If relocation of the pipeline or appurtenant facilities is required by VDOT, Grantee at its sole cost shall relocate pipelines and/or appurtenant facilities to either (a) a mutually agreed upon location within the public road subject to a 2 Page 13 of 35 permit issued under Grantee’s franchise or (b) if the relocation of the pipeline or appurtenant facilities is required by VDOT to be outside of the road, for no consideration, Grantor shall grant unto Grantee such replacement easement and right of way as may be reasonably necessary to affect such relocation. 5. If Grantee obtains a permit to allow the pipeline and appurtenant facilities to remain on the Grantor’s property under a franchise with Grantor, the terms of the franchise and permit shall govern the rights and obligations of the parties from that point forward and this Easement shall terminate. Except when termination occurs on the basis of the issuance of the aforementioned permit, upon termination of the Easement the Grantee shall either (a) at its expense, remove from the Easement Area and the land of the Grantor all pipelines, cables, poles, equipment of any kind, and other personal property of the Grantee or used by it in or on the Easement Area or (b) abandon such pipelines and appurtenant facilities in place and without any compensation paid to the Grantee such property shall become the property of the Grantor. 6. Pursuant to Code of Virginia § 15.2-2100.B, this Easement is only granted for a term of forty (40) years. The rights, privileges and terms contained herein shall extend to and be binding upon Grantor and Grantee and their respective representatives, heirs, successors and assigns. NOTICE TO LANDOWNER: You are conveying rights to a public service corporation. A public service corporation may have the right to obtain some or all of these rights through exercise of eminent domain. To the extent that any of the rights being conveyed are not subject to eminent domain, you have the right to choose not to convey those rights and you could not be compelled to do so. You have the right to negotiate compensation for any rights that you are voluntarily conveying. [Signatures on the following page] Prepared By: 3 Columbia Gas of Virginia, Inc. Page 14 of 35  WITNESS the following signatures and seal this ____ day of ________________, 2025. GRANTOR: THE TOWN OF CULPEPER, VIRGINIA, a municipal corporation By: _______________________________ (SEAL) Christopher D. Hively, Town Manager COMMONWEALTH OF VIRGINIA COUNTY OF CULPEPER, to-wit: The foregoing instrument was acknowledged before me this _____ day of _________________, 2025 by Christopher D. Hively, Town Manager of THE TOWN OF CULPEPER, VIRGINIA, a municipal corporation, on behalf of the corporation. ________________________________________________ (Notary Signature) My commission expires the ______ day of _____________, 20____. Notary Registration No.: ____________________________ Approved as to form: _________________________ Town Attorney 4 Page 15 of 35  Planning & Community Development Departmental Report October, 2025 Planning Commission Activities The Planning Commission held their Regular Meeting on October 21, 2025 and considered the following: • Public Hearing – Text Amendment: Staff presented a Text Amendment to Town Code Chapter 27 to provide a mechanism for consideration of a request for a reasonable accommodation in accordance with provisions of state and federal fair housing laws or the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 et seq.), as applicable. Discussion ensued. The Commission voted to forward to Town Council with a recommendation for approval. The Planning Commission held their Work Session on October 30, 2025. • Comprehensive Plan Update: Discussion ensued regarding Mr. Fitzsimmons findings that he compiled of Comp Plans from other localities within the State as well as core components of the vision and various other aspects of the Comp Plan. • The Commission voted to cancel the regularly scheduled November and December work sessions and combine them for a December 4th work session. Joint Board of Zoning Appeals Activities The Joint Board of Zoning Appeals did not hold their Regular Meeting in October 2025. Public Transportation Board Activities The Public Transportation Board held its Regular Meeting on October 23, 2025 and considered the following: • Ridership Report: Mr. Socha discussed the monthly ridership. Mr. Socha pointed out the overall number is up from last year but the Express Route had a dip in ridership. Mr. Socha discussed the Stevensburg/Brandy Station Hybrid fixed route. • Private Property Easements: The Board discussed the requirements for the private property easements. Mr. Thompson will work with Town staff to ensure the proper language is included in the easement language. • Bus Shelter at Heritage Park: The Board discussed the proposed shelter for the bus stop at Heritage Park. The Board unanimously voted for a 6’x12’ Barrel Vault Roof shelter. • Discussion regarding amendment to the agenda format or possible bylaw change: The Board discussed the flow of the agenda per the bylaws. Staff presented a couple of options for the format of the agenda. The Board discussed other possible changes to the bylaws. The Board agreed to review the bylaws to see if there are any other changes to the bylaws that may be required. • The Board held a discussion regarding the bus shelter/stop at Commerce Street. The Board voiced their strong concerns about not having a shelter or bench at the Commerce Street bus stop. Ms. Puryear stated she would bring the Board’s concern back to Town staff to discuss options available for the site. Page 16 of 35 Architectural Review Board Activities The Architectural Review Board held its Regular Meeting on October 22, 2025 and considered the following: • COF-6057-2025: The Board approved a request by Wortman Properties, LLC, owner, to replace the roof at 115 South West Street. • COF-6066-2025: The Board approved, with conditions, a request by Charles Ramey, on behalf of the owner, Myron John Buchele, et ux, to replace the previously removed chimney at 206 East Spencer Street. • COF-6070-2025: The Board approved, with conditions, a request by Galina Futekova, on behalf of the owners, Krassimir Ianev et al and EBW Properties LLC, to add a new exterior door at 128 and 118 North Main Street. • Historic District Flyers: The Board discussed the 2025 Historic District Flyers. Every year the Board mails flyers to all property owners in the Historic District. The flyers contain general information about the district, the application process, and where to find more information. Parking Authority Activities The Parking Authority did not hold held its Regular Meeting on October 15, 2025 due to not having a quorum. Parks and Recreation Commission Activities The Parks and Recreation Commission held their Regular Meeting on October 27, 2025 to consider the following: • The Commission discussed streetlights at Yowell Meadow Park. The Commission voiced concerns about adding lights to the park, as it would change the hours of operation of the park. The Commission voted to recommend denial of the request for lights at Yowell Meadow Park. • The Commission discussed Disc Golf Course at Rockwater Park. The Commission voted on a caution sign for the path for Disc Golf. • The Commission discussed Guidebook/Best Practices. • Comprehensive Plan Update for Parks & Recreation Section: the commission discussed the updated update to the Comprehensive Plan. Property Complaints – Enforcement Actions – (October 2025) The following properties are scheduled for Town Action: • 2018 Orange Road-Vegetation • 1322 High Street- Vegetation Encroachment on Street • 402 Monticello- Vegetation • 633 Fourth Street- Safety Nuisance Property Enforcement Totals (October 2025) Zoning/Town Code Complaints: • Courtesy/Violation Notices (New): (13) Page 17 of 35 VA. Maintenance Code (September 2025) • 402 East Spencer Street (Damaged Roof)-Ongoing • 102 North West Street (Structure Fire)-Permits Issued • 106 North West Street (Structure Fire)-Permits Issued • 1700 Magnolia Circle (Interior Flooding)-Ongoing • 138 North Main Street (Fire/Water Damage)- Ongoing • 800A/800B Third Street (Fire/Water Damage)-Under Construction • 201-209 East Davis Street (Fire/Water Damage)-Ongoing • 1010/1012 South Main (Utility Suspension/ Lack of Sanitary Plumbing System)-Ongoing Fire Code (Egress) Inspections – Town Ordinance O-2015-011 (October 2025) • 137 South Main- Addressing Deficiency Zoning Ordinance Update Staff worked with Duncan Associates and Codametrics on an overhaul to the Zoning and Subdivision Ordinance. An Advisory Committee was selected by Town Council to lead the overhaul effort and provide guidance to Town staff and the consultant team. The full draft has been shared with the public to start 2025. A joint work session with the Planning Commission and Town Council was held on January 28, 2025 and Planning Commission public hearings were held on March 18 and April 15, 2025. The Town Council public hearings were held on May 13, 2025 and June 10, 2025. A special Town Council meeting was held on July 11, 2025 for Town Council to share their perspectives with staff for the development of a final version of the Unified Development Ordinance. The Ordinance had public hearings before the Planning Commission on August 19, 2025 and Town Council on September 9, 2025. The Unified Development Ordinance was adopted by the Town Council on October 14, 2025. It is currently in effect and its full implementation is currently underway. SMART SCALE Transportation Projects Round 3: The traffic circle at McDevitt Drive and Route 3 has been funded and is being managed by VDOT. Construction is currently under way. The project is anticipated to be substantially completed by December of 2025. Round 5: Staff worked with VDOT and submitted revised applications for funding of a roundabout at the intersection of Fredericksburg Road (Route 3/522) and Orange Road (Business 15) as well as sidewalk improvements along Orange Road and Old Brandy Road. All three projects were recommended for funding by VDOT staff and were approved by the Commonwealth Transportation Board at their June, 2023 meeting. Preliminary engineering on the three projects was slated to begin in December 2024. Round 6: Staff submitted four projects to VDOT for the pre-application stage evaluation for the current round of grants. These include two roundabouts on US Business 15 (Brandy Road) at the intersection with Ira Hoffman Lane ($20,941,407) and the Walmart/Dominion Square entrance ($17,542,802), along with bicycle and pedestrian accommodations and crosswalks along US Page 18 of 35 Business 15 ($33,490,471), and finally a roundabout at the intersection of Germanna Highway/Madison Road/South Main Street ($18,304,357). The Commonwealth Transportation Board approved the roundabout at the intersection of Ira Hoffman Lane and US Business 15 at their May, 2025 meeting. VDOT is rolling this project into a bundle with the Round 5 projects. Round 7: Staff is preparing to work with VDOT on at least two new submissions for a roundabout on US Business 15 (Brandy Road) at the Walmart/Dominion Square entrance along with bicycle and pedestrian accommodations and crosswalks along US Business 15. Staff will be working to try and provide some value engineering to the applications to improve their competitiveness. Culpeper Community Pool The County has awarded two separate contracts for the pool facility – one related to the buildings and site work and one related to the pool and splash pad facilities. At this time, the plan is for the pool to be constructed by the Fall of 2025 and operational by May of 2026. This would meet the requirements of the funding agreement with the Town. GIS Activities Utilities: Town GIS Technician continues to work closely with utility field crews to update the Town water, sewer, and electric maps – over 580 edits to features were completed this month, including new electric mapped in Laurel Park and town wide water/sewer map corrections. IT: Town GIS computer software and equipment upgrades were started, including Windows 1011 and Zscaler (VPN) to Secure Access, along with one smartphone replacement; additional GIS core users’ & ArcGIS Server software upgrades will continue over the next few months. Personnel: Town GIS Coordinator and GIS Analyst participated in the annual Virginia GIS Conference (GeoCon2025) hosted by VAMLIS in Harrisonburg this month – two full days of networking and training sessions, including both Local Government and Women in GIS forums. Online GIS: WebGIS public online site was updated in October, including the newly adopted zoning changes. Town GIS Analyst was kept busy with web application modifications and restorations after the recent ESRI ArcGIS Online (AGOL) software update and AWS East Coast Server downtime issues; in addition to all the PCD web app development mentioned below. REQUESTS: Planning: GIS continues to provide plat review comments and map/data products, as requested.  Nearly 50 new base map data changes were completed in GIS & MUNIS records this month, as well as zoning code changes for all parcels in Town GIS datasets.  Completed all mapping zoning changes associated with UDO adoption: updated AGOL Hub site, maps/apps, WebGIS, layer symbology changes, Town website links; also provided spreadsheet data to Town’s IT Database and Management Analysts for Property Master Import to MUNIS and Culpeper County for updating their Assessor and Permitting systems.  PCD Dashboard landing page of AGOL apps created and demo’d for internal Planning staff, including new Building Use Type editor app and PCD Viewer app (to replace ArcMap). Page 19 of 35 Treasurer: Compiled utility & road asset features number & length statistics for annual report Town Clerk: Odd Fellows lots georeferenced into Fairview Cemetery GIS admin map for review Registrar: Town GIS staff assisted with numerous address verification requests for new voters Terms: AGOL: ArcGIS Online – ESRI’s cloud-based GIS website for hosting our GIS resources PCD: Planning & Community Development (Planning, Zoning & GIS) Town department Page 20 of 35  Culpeper Police Department October 2025 Monthly Activities Report Calls for Service Summary July – September 2025 YTD 2025 July – September 2024 YTD 2024 Calls for Service 4,074 12,471 4,958 12,884 Officer Initiated 2,899 6,675 2,068 6,255 Direct/Extra Patrols 5,542 16,226 4,398 12,749 Admin 22 66 40 148 Totals 12,537 35,438 11,464 31,842 Calls for Service 5,542 6,000 4,958 5,000 4,398 4,074 4,000 2,899 3,000 2,068 2,000 1,000 40 22 0 Calls for Service Officer Initiated Direct/Extra Admin Patrols Jul - Sept 2025 Jul - Sept 2024 Selected Offense Crime Summary July – September 2025 YTD 2025 July – September 2024 YTD 2024 Aggravated Assaults 5 12 3 14 Arson 0 0 0 0 B&E/Burglaries 1 3 3 10 Domestics 53 165 55 188 Forcible Rape 0 1 1 1 Homicides 0 0 1 1 Larcenies 66 235 93 238 Motor Vehicle Thefts 3 8 6 21 Robberies 1 1 1 5 Totals 129 425 163 478 1 Page 21 of 35  Property Summary July – September 2025 YTD 2025 July – September 2024 YTD 2024 Estimated $ of $231,445.35 $688,799.80 $168,543.87 $2,461,249.09 Property Stolen Estimated $ of $45,335.56 $56,294.83 $53,875.20 $192,408.11 Property Recovered Arrests – All July – September 2025 YTD 2025 July – September 2024 YTD 2024 Adults 266 791 317 907 Juveniles 3 21 10 23 Totals 269 812 327 930 Arrests 400 317 327 266 269 300 200 100 3 10 0 Adult Juvenile Totals Jul - Sept 2025 Jul - Sept 2024 Traffic Summary July – September 2025 YTD 2025 July – September 2024 YTD 2024 Total Crashes 59 172 60 190 Crashes w/Pedestrians 2 5 2 7 Crash Related Summons 31 132 40 135 Hit & Run 44 108 31 103 Personal Injuries 27 85 29 71 Fatalities 0 0 0 0 2 Page 22 of 35  Traffic Summons Issued July – September 2025 666 YTD 2025 1,741 July – September 2024 538 YTD 2024 1,698 Traffic Summonses Issued 2000 1,741 1,698 1500 1000 666 538 500 0 Jul - Sept 2025 Jul - Sept 2024 YTD 2025 YTD 2024 Parking Summary July – September 2025 YTD 2025 July – September 2024 YTD 2024 Parking Tickets Issued – 79 239 58 227 Authority Lots Parking Tickets Issued – On 585 1,237 586 920 Street Totals 664 1,476 644 1,147 Parking Summary 800 664 644 585 586 600 400 200 79 58 0 Parking On Street Total Authority Lots Jul - Sept 2025 Jul - Sept 2024 *All Statistics are current as of October 17, 2025.* 3 Page 23 of 35 Significant Department Activities • On October 17th, Sergeant A. Caruso, Sergeant W. Hickman and Master Police Officer J Smith attended the KinderCare Trunk or Treat. • On October 18th, members of the department assisted with the Culpeper Renaissance Inc. Hop n Hog. • On October 18th, Lieutenant A. Banks, Sergeant W. Hickman, and Master Police Officer J Smith attended Children’s Day at the Park. • On October 18th, Sergeant A. Caruso attended the Reva Volunteer Fire Department Open House • On October 18th and 19th, members of the department assisted with 2 political rallies in town. • On October 21st, Sergeant A. Caruso attended the Culpeper Christmas Parade meeting. • On October 21st, Lieutenant A. Banks attended the Culpeper Renaissance Inc. Finance and Organization Committee meeting via zoom. • On October 21st, members of the department attended the Annual Domestic Violence Candle Light Vigil. • On October 21st – 23rd, Detective Master Police Officer R. Brooking instructed the Basic Crime Scene Course to recruits at the Central Shenandoah Criminal Justice Training Academy. • On October 23rd, Lieutenant A. Banks attended the Culpeper Reissuance Inc. Board of Directors meeting via zoom. • On October 23rd, members of the department attended the Community Helpers event at Yowell Elementary. • On October 23rd, Lieutenant A. Banks attended the Virginia Regional Transit meeting via zoom. • On October 24th, Detective Lieutenant R. McKnight and Detective Sergeant N. McGuckin assisted with the Basic Communications Class Scenarios at Central Shenandoah Criminal Justice Training Academy. • On October 24th, Lieutenant A. Banks, Sergeant A. Caruso, Master Police Officer J Smith and Master Police Officer C. Frazier attended the Moonlight Candy Hunt at the Culpeper Sports Complex. • On October 25th, Lieutenant A. Banks, Sergeant A. Caruso and Master Police Officer J Smith assisted the DEA Drug Take Back. • On October 25th, Lieutenant A. Banks, Sergeant A. Caruso and Master Police Officer J Smith attended the Trunk or Treat event at Path Recreation and Fitness Center. • On October 25th, Lieutenant A. Banks, Sergeant A. Caruso, Master Police Officer J Smith and Master Police Officer C. Frazier assisted with the Culpeper Renaissance Inc. Movie Night at the Depot. • On October 25th, Sergeant W. Hickman attended Culpeper 250th Celebration events at Yowell Meadow Park. • October 2nd, Lieutenant A. Banks and Sergeant A. Caruso attended the Open Door Baptist Church Harvest Festival • On October 26th, Lieutenant A. Banks and Master Police Officer J Smith assisted with the Pet Costume Parade downtown. • On October 27th – 30th, Detective Master Police Officer R. Brooking attended Chaplain training in Asheville, North Carolina. • On October 27th, Lieutenant A. Banks, Sergeant A. Caruso and Master Police Officer J Smith attended the Chick-fil-a Trunk or Treat. • On October 28th, members of the department assisted in escorting Retired Master Police Officer M. Grant to Found and Sons Funeral Home after he passed away. • On October 29th, Lieutenant A. Banks and Master Police Officer J. Smith attended the Sycamore Park Elementary Trunk or Treat. • On October 29th, Detective Master Police Officers M. Hays and V Grimes and Detective K. Payne attended Sex Crimes Investigations in Middletown, Virginia. • On October 31st, Chief C. Settle, Deputy Chief N. White and other members of the department assisted and attended Halloween events around town. 4 Page 24 of 35 • On November 1st, Lieutenant A. Banks, Sergeant A. Caruso, Sergeant W. Hickman, Master Police Officer J Smith and Master Police Officer C. Frazier assisted with the Culpeper Renaissance Inc. Haunted Hustle 5K at Yowell Meadow Park. • On November 1st, Lieutenant A. Banks, Sergeant A. Caruso, Sergeant W. Hickman, Master Police Officer J Smith and Master Police Officer C. Frazier attended the Hometown Heroes event at Tractor Supply Company. • On November 3rd – 6th, Detective Lieutenant R. McKnight assisted the Fredericksburg Police Department with their promotional process. • On November 5th, members of the department attended and assisted with the funeral of Retired Master Police Officer M. Grant. • On November 6th, Lieutenant A. Banks, Sergeant A. Caruso, Master Police Officer J Smith and Master Police Officer C. Frazier attended the Community Helpers event at Sycamore Park Elementary. • On November 7th, Lieutenant A. Banks, Sergeant A. Caruso, Master Police Officer J Smith and Master Police Officer N. Yarosis attended the Community Helpers event at A. G. Richardson Elementary. • On November 12th, Chief C. Settle, Deputy Chief N. White, Captain K. Tooley and other members of the department attended the Veterans Day Service at the American Legion Hall. • On November 12th, Detective Master Police Officer 1st Class T. Sisk and Master Police Officer J. Smith attended the Red/Blue project meeting. • On November 12th – 14th, Detective Master Police Officer V. Grimes attended the Crimes Against Children Conference in Virginia Beach, Virginia. • On November 13th, Master Police Officer J. Smith attended the Town of Culpeper Safety Committee meeting. • On November 13th, Chief C. Settle, Deputy Chief N. White, and Lieutenant A. Banks attended the Culpeper Christmas Parade Meeting. Heroin Update: Reporting from 5 counties in the task force region there has been 22 documented heroin overdoses of which 5 have resulted in death so far in the 2025 calendar year. • For the calendar year 2018 there were 156 documented heroin overdoses in which 26 resulted in death. • For the calendar year 2019 there were 77 documented heroin overdoses in which 17 resulted in death. • For the calendar year 2020 there were 148 documented heroin overdoses in which 14 resulted in death. • For the calendar year 2021 there were 159 documented heroin overdoses in which 34 resulted in death. • For the calendar year 2022 there were 125 documented heroin overdoses in which 19 resulted in death. • For the calendar year 2023 there were 91 documented heroin overdoses in which 10 resulted in death. • For the calendar year 2024 there were 60 documented heroin overdoses in which 13 resulted in death. Overdoses and Overdose Deaths 200 159 156 148 150 125 91 100 77 60 26 34 50 17 14 19 10 13 0 2018 2019 2020 2021 2022 2023 2024 Overdoses Deaths 5 Page 25 of 35 Upcoming Events • 11/19 – 11/21 – CTEC Presentation for 5th grade students • 11/23 – CRI Downtown Open House and Tree Lighting • 11/27 – Thanksgiving/Turkey Trot 5k • 12/6 – Blue/Red Project at Walmart • 12/7 – Christmas Parade • 12/13 – Wreaths Across America event • 12/18 – Culpeper Rehab Jingle Bell Bash PERSONNEL UPDATE • Authorized Sworn Personnel: 51, Current Sworn Personnel: 48 There are currently 3 applicants in the background phase. Once this is completed, they will join the department. The department held its Promotional Ceremony and Awards Banquet on October 23rd at Germanna Community. Members of the department were honored for training achievements, service awards, and promotions! Members of the drone team have begun passing their Part 107 flight tests. The entire team is required to pass this exam. • Authorized Civilian Personnel: 9, Current Civilian Personnel: 9 COMMUNITY RESOURCE ACTIVITIES • Mental Health Co-Responder Currently, there are no co-responders assigned to the department. Chief C. Settle is still working with Encompass to get the program back on track. • Joint Neighborhood Watch Meeting The next meeting is scheduled December 18th at 7 p.m. The guest speaker and topic will be decided in the upcoming weeks. • Community Policing The Culpeper County Drug Court continues to meet each Tuesday. Detective Lieutenant R. McKnight is the department liaison. On August 5th, the department launched its Blue Envelope Program. This initiative is to better enhance interactions between first responders and citizens with Autism, intellectual developmental disorders, and neurocognitive disorders. Persons wanting to enroll or receive additional information about the program may contact the department via the non-emergency number or blueenvelope@culpeperva.gov. • School Watch o Floyd T. Binns Middle School –Sergeant A. Caruso o Sycamore Park Elementary School – Lieutenant A. Banks o Yowell Elementary School – Master Police Officer J. Cole 6 Page 26 of 35  o Farmington Elementary School – Master Police Officer J. Smith o Epiphany Catholic School – Rotating o Culpeper Christian School – Master Police Officer J. Smith o Headstart – Master Police Officer J. Smith o Keys Academy – Sergeant A. Caruso • Neighborhood Watch Program Neighborhood Watch Area CPD Liaison Belle Court Sergeant A. Moran Belle Parc Master Police Officer S. Yeiser Cardinal View Officer A. Parker Culpeper Commons Officer E. Sweet Depot District Officer J. Yenchak Dog Hill Officer A. Rustick Elizabeth Crossing Officer L. Altman Franklin Meadows Sergeant E. Grant Garr Avenue Sergeant W. Hickman Highpoint K9 Master Police Officer D. Cole Highview Master Police Officer K. Argueta Kings Manor Officer K. Payne Lakeview Sergeant J. Cole Madison Grove Sergeant C. Campbell Magnolia Greens Master Police Officer J. Smith Meadows Officer A. Sain Mountain Brook (Kingsbrook) Officer N. Yarosis Pelham’s Reach Officer C. Kesler Picadilly Circus Officer D. Danks South East Street Master Police Officer J. Davis South West Street Master Police Officer A. Cooper Southridge Master Police Officer A. Otey Stonechase Officer Z. Wadas Westbrooke K9 Master Police Officer M. Barone Willowshade Master Police Officer M. Satterfield Business Watch Area Liaison Culpeper Colonnade Detective Master Police Officer M. Hays Dominion Square Detective Master Police Officer, 1st Class T. Sisk Downtown/Davis Street K9 Sergeant M. Haymaker/ Master Police Officer S. Frazier Meadowbrook Shopping Center Vacant Southgate Shopping Center Detective Master Police Officer M. Hays Town Square Shopping Center Detective Sergeant N. McGuckin The Neighborhood and Business Liaisons continue to make contact with the watch leaders and members on a regular basis while monitoring the issues or concerns within the watch group area. The following watch areas reported concerns or issues during the month of October. Belle Court – Sergeant A. Moran received complaints suspicious persons and drinking in public. Sergeant A. Moran plans to increase his extra and foot patrols in this area to combat the issue. 7 Page 27 of 35 Highpoint – Master Police Officer D. Cole received complaints of parking violations and juveniles playing in the roadways. He plans to increase his extra and foot patrols in this area to combat the issue. • Committees and Organizations o Culpeper Police Department Peer Support Team (Members – Lieutenant B. Jenkins, Master Police Officer A. Cooper, Master Police Officer/K-9 D. Cole, Officer D. Danks) In early October, the Peer Support Team was notified that retired Master Police Officer Mike Grant had been placed in hospice care, with his children providing for his needs. A team member was assigned as the primary liaison to the family to offer ongoing support. On October 22nd, the Peer Support Team coordinated a 1st Responder Parade for retired MPO Mike Grant. The event drew strong participation from the Culpeper Police Department, the Culpeper County Sheriff’s Office motor units, the Chesterfield Police Department, and Greene County Sheriff’s Office motor units, who came together to honor Grant’s lifetime of community service. On November 4th and 5th, members of the Peer Support Team and other officers served as casket guards for retired MPO Mike Grant during family night and funeral services. The Peer Support Team continues to monitor the wellness of all CPD employees, providing support and resources as needed. o Culpeper Teen Empowerment (Liaison – Master Police Officer J. Smith) This month’s meeting was canceled. The next meeting is scheduled for December 16th. o Healthy Culpeper (Liaison – Master Police Officer J. Smith) Master Police Officer J. Smith attended the Healthy Culpeper meeting on November 12th via Zoom. The guest speaker for this meeting Laura Hoover, Director of Communications and Grants at Culpeper County Public Schools. Laura provided an update of the first half of the school year. o Culpeper Livable Aging Communities (CLAC) (Liaison – Master Police Officer J. Smith) This meeting was not attended this month. o Aging Together (Liaison – Master Police Officer J. Smith) This meeting was not attended this month. o Culpeper TRIAD (Liaison – Master Police Officer J. Smith) This month’s meeting is scheduled for November 17th. o Culpeper Law Enforcement Explorers (Advisors – Master Police Officer J. Cole, Master Police Officer S. Yeiser, K9 Master Police Officer D. Cole, Officer A. Parker, Detective K. Payne, Officer C. Kesler, and Officer N. Yarosis) On September 16th the Explorers learned about Human Trafficking, its myths and misconceptions, indicators, and how to help victims. On October 7th, Deputy Chief N. White gave a presentation to the Explorers about his experiences as a criminal attorney, and how his legal training supports his law enforcement career. On October 21st the Explorers attended the Annual Domestic Violence Candle Light Vigil hosted by SAFE (Services to Abused Families) in support of the Culpeper County Domestic Violence and Sexual Assault Task Force. The Explorers did not participate in any Halloween events. The Explorers did not meet on November 4th in observance of the Election Day holiday. The next Explorer meeting will be on November 18th. 8 Page 28 of 35  o Domestic Violence Task Force (Liaison – TBD) o Re-Entry Committee (Liaison – Master Police Officer J. Cole) Master Police Officer J. Cole attended meetings ono August 20th and September 3rd. The next Resource Fair is scheduled for October 18th. EQUIPMENT UPDATE The department has received all of the new vehicles from FY26. The department’s new critical incident response vehicle is scheduled to be delivered in the upcoming weeks. The department received its new Harley Davidson Motorcycle from Americans 911 Foundations on October 30th. 9 Page 29 of 35  Culpeper County Sheriff’s Office Timothy W. Chilton, Sheriff 14023 PUBLIC SAFETY COURT CULPEPER , VA 22701 OFFICE : 540-727-7520 JAIL: 540-727-3434 RECORDS : 540-727-3400 E-911 Communications: 540-727-7900 Culpeper County Sheriff’s Office Communications Division – Monthly Report October 2025 Personnel Update Staffing levels adjusted slightly during October. The division currently maintains 22 full-time employees, 2 part-time employees, and 2 employees in training. We experienced one resignation, involving an employee who separated from the division while still in Field Training. Recruitment efforts remain active, with four candidates currently in the background investigation phase. Additionally, the Communications Manager position has been formally advertised and will remain open until November 21, 2025. The division continues to emphasize retention, professional development, and structured hiring to ensure stable coverage, leadership presence, and operational continuity across all shifts. Training & Development The Communications Division continued its regular monthly training modules, ensuring that personnel remain proficient and aligned with operational requirements. Field Training remained active throughout the month. Two trainees are currently progressing through the Field Training Program, while one trainee successfully completed Field Training and has been released as an ECS-I. This contributes to increased shift strength and improved workload balance. Technology/Equipment Update During October, the division identified an issue with the NICE recording software involving radio traffic overlapping and recording over itself. At no point was audio at risk due to the system’s built-in redundancy, which functioned exactly as intended. The root cause appears to be settings-related rather than a hardware problem. The team is working closely with the vendor to correct the configuration, with resolution expected within two weeks. Recording performance will continue to be monitored closely. Page 30 of 35  Culpeper County Sheriff’s Office Timothy W. Chilton, Sheriff 14023 PUBLIC SAFETY COURT CULPEPER , VA 22701 OFFICE : 540-727-7520 JAIL: 540-727-3434 RECORDS : 540-727-3400 E-911 Communications: 540-727-7900 Generator/UPS Update - Generator: Passed all weekly tests with no issues. - UPS System: Functioned properly throughout the month. September 2025 Call Statistics Culpeper County Sheriff’s Office (CSO): 4,249 Culpeper Police Department (CPD): 4,769 Culpeper County Volunteer Fire & Rescue Association (CCVFRA): 704 E-911 Handled Calls: 58 Animal Control (ACO): 165 Phone & Text Activity • 911 Calls: 2110 • Administrative Line Calls: 9830 • Text-to-911 Messages: 2244 • Total Incoming Contacts: 12184 FOIA Requests – October 2025 The Communications Division processed 16 FOIA requests during October. These included requests for audio recordings, CAD data, and other dispatch-related documentation. All responses were completed within statutory deadlines, with no extensions required. Quality Assurance / Quality Improvement (QA/QI) The QA/QI program continued to expand during October. A total of 15 calls were randomly selected and reviewed, demonstrating over 99% accuracy across multiple evaluation categories. Page 31 of 35  Culpeper County Sheriff’s Office Timothy W. Chilton, Sheriff 14023 PUBLIC SAFETY COURT CULPEPER , VA 22701 OFFICE : 540-727-7520 JAIL: 540-727-3434 RECORDS : 540-727-3400 E-911 Communications: 540-727-7900 The number of monthly reviews will continue to increase as the program grows in scope. The division anticipates the QA/QI program will be fully implemented and operating at full capacity by January 2026. Conclusion October reflected steady progress across all operational areas within the Communications Division. Preparations are underway for our December all-hands meeting, which occurs twice annually and serves as an opportunity to align expectations, share updates, and reinforce organizational culture. The division continues to prioritize the expansion of peer support initiatives, supporting staff wellness and resilience. Additionally, the ongoing growth of the QA/QI program remains a central focus as we enhance performance standards, strengthen service delivery, and promote consistent excellence across all call types. Thank you to the entire team for your continued dedication, professionalism, and commitment to serving the citizens of Culpeper County. Page 32 of 35  Culpeper Town Public Safety Committee Notes 24 November 2025 Culpeper County Volunteer Fire Department – Call History 10/28/2025 – 11/24/2025 Total Calls 56 -4 Monthly Meetings 2 +1 Other Fire Department Meetings 14 +8 Monthly Drills 1 0 Training Events 9 -15 Public Education Events 3 -3 Station Duty 18 -3 Total Time Logged 245:02 hours -105.46 hours Activity Log 28 Oct Culpeper Chamber Board of Directors Meeting 28 Oct Culpeper County Schools Safety Division Meeting 30 Oct Sycamore Park Touch-a-Truck – Pre-School 26 Oct Town/County Interaction Committee 30 Oct Downtown Halloween Event 2 Nov Bi-Monthly Chief’s Meeting 6 Nov 111th Annual Chamber Meeting and Banquet 8 Nov Testing of FF1 HMAO – Practical Test Evaluator 10 Nov Town of Culpeper TRC Meeting 11 Nov Zoom Meeting with Bowman – Jameson Crossing 11 Nov CCVFD Monthly Board Meeting 12 Nov Firefighter 2 State Test – Winchester Career Academy 13 Nov CCVFD Monthly General Membership Meeting 14 Nov Active Shooter Tabletop Training Exercise 15 Nov First Due Dashboard Design Discussion 17 Nov The Culpeper – Hazard Vulnerability Assessment Tool/Emergency Preparedness Plan Review 17 Nov CCVFRA Monthly Board Meeting 17 Nov Phone Meeting (2) with Bowman – Jameson Crossing 18 Nov Culpeper Chamber Board of Directors Meeting Page 33 of 35  Culpeper Town Public Safety Committee Notes 24 November 2025 18 Nov Phone Meeting with Bowman – Jameson Crossing 19 Nov CTEC Open House – 5th Grade Field Trip 19 Nov Phone Meeting with Bowman – Jameson Crossing 20 Nov CTEC Open House – 5th Grade Field Trip 20 Nov Phone Meeting with Bowman – Jameson Crossing 21 Nov CTEC Open House – 5th Grade Field Trip 21 Nov Phone Meeting with Bowman – Jameson Crossing 22 Nov CTEC FF1 Practical Training – Louisa County Burn Bldg. 24 Nov First Due Dashboard Hardware Review/Requirements Multiple Town of Culpeper TRC Meeting – Several emails/phone calls for Ladder Truck navigation in and around Jameson Crossing development. Knox Box Installations WIP 1) 201 Waters Place – Update keys, add additional Knox Box for commercial side, update maps 2) 421 James Madison Highway - CCPS School Board Office – Walk through, pre-plan, recommend Knox Box location 3) 14115 Lovers Lane – Culpeper Business Center – location selection for Knox Box. 4) CCPS Knox Box keys are still on order by CCPS for Fire Department Access. 5) Willow Shade – 101 & 1-2 Duke Street, discussions ongoing. Request for a KNOX Box and additional pre-planning of the buildings. Training The Training Facility Committee has held multiple interactions this month to work with FGM Architects on the conceptual drawing of placing all the training structures and components on the property that CCPS is allowing us to use. We have engaged with a Civil Engineering firm to assist with storm water management, the stream that runs through the property, for the best utilization and cost effectiveness of the property. Page 34 of 35  Culpeper Town Public Safety Committee Notes 24 November 2025 Update: Received updated quote on works required by Civil Engineering Firm – Kimly-Horn. Working with the county to decipher the report. Five structures have been offered for Firefighter training. Notable Fire Responses reports during this month are noted below: 31 Oct. – 14392 Kimber Lane– Furnace fire 03 Nov. – 10095 Montelago Ln – Vehicle into house – Shoring to prevent structure collapse 06 Nov. – 14215 Eggbornsville Road - House Fire 09 Nov. – 559 James Madison Hwy – Deep fryer fire/Natural Gas leak 12 Nov. – 2500 Summerville Road – 5-acre woods/grassland fire 16 Nov. – Cedar Grove Road – 9-acre woods/grassland fire 22 Nov. – 517 Sperryville Pike – House fire (room and contents) Inspections 2 follow-up meetings in October and 1 in November, with TJ Maxx for inspections of the Fire Alarm System due to non- compliance. Still open. Submitted by Charles “Jr.” Perryman Chief, Culpeper County Volunteer Fire Department Page 35 of 35