City Council

City of Cumming Work Session Agenda August 7, 2018 I. Meeting Called to Order-Troy Brumbalow, Mayor. II. Invocation III. Pledge to Flag IV. Consider Agenda for Adoption V. Consider for adoption the following meeting minutes: A. Regular Meeting of July 17, 2018 B. Executive Session Meeting of July 17, 2018 VI. Acknowledgements, Proclamations, Resolutions, etc.- None VII. Old Business A. Planning & Zoning 1. Comprehensive Plan Amendment (Public Hearing) B. Streets 1. Pine Lake Drive Resurfacing VIII. New Business A. Administration 1. Donation- The Place 2. Statewide Mutual Aid and Assistance Agreement 3. Local Emergency Operations Plan for Forsyth County and City of Cumming B. Planning & Zoning 1. Capital Improvement Element Resolution 2. Development Permit Moratorium Extension C. Utilities 1. Lake Lanier Rip-Rap D. Add-on: Fairgrounds IX. Announcements A. Upcoming Playhouse Shows 1. Peppino ‘dAgostino and Carlos Reyes in Concert- Aug.11 at 8 p.m. 2. The Return: Beatles Tribute Band- Aug. 18 at 3 p.m. and 8 p.m. 3. Redemption Song (Benefit for Cumming Home Ministries) – Aug. 19 at 7 p.m. B. Upcoming Fairgrounds Events 1. Fridays at the Fairgrounds- Aug. 17, 5 p.m. to 10 p.m. X. Executive Session (If needed) XI. Adjourn.  CITY OF CUMMING COUNCIL MINUTES WORK SESSION AUGUST 7, 2018 I. There was a Work Session meeting of the Mayor and Council of the City of Cumming on Tuesday, August 7, 2018, at 6:00 P.M., at City Hall in Cumming, Georgia. The Mayor and all Council Members were properly notified as required by law and all were present. Mayor Troy Brumbalow presided over the meeting and called the meeting to order. II. Invocation: Mayor Brumbalow asked Mr. Shad Faulkner to deliver the invocation. III. Pledge to the Flag. Mayor Brumbalow led everyone in the Pledge to the American Flag. IV. Consider Agenda for Adoption Mayor Brumbalow requested to add under New Business: D. Fairgrounds. A motion was made by Christopher Light, seconded by Linda Ledbetter, and unanimously passed to make the changes recommended by Mayor Brumbalow. A motion was made by Jason Evans, seconded by Linda Ledbetter, and unanimously passed to adopt the remainder of the agenda as presented. V. Consider for adoption the following meeting minutes: A. Regular Meeting of July 17, 2018: A motion was made by Chad Crane, seconded by Lewis Ledbetter, and unanimously passed to approve the minutes of the Regular Meeting of July 17, 2018 as presented. B. Executive Session Meeting of July 17, 2018: A motion was made by Lewis Ledbetter, seconded by Jason Evans, and unanimously passed to approve the minutes of the Executive Session Meeting of July 17, 2018 as presented. VI. Acknowledgements, Proclamations, Resolutions, etc. – None VII. Old Business A. Planning & Zoning. 1. Comprehensive Plan Amendment (Public Hearing) Planning Director Scott Morgan explained that in order for the City to collect impact fees, the City must include a Capital Improvements Element (CIE) in its Comprehensive Plan and update it annually. The Department of Community Affairs requires that the CIE be submitted by the City to the regional DCA office 60 days prior to adoption of the CIE. The CIE amendment to the comprehensive plan and the ordinance adopting the impact fees could be adopted at the same meeting. The Development Impact Fee Act requires two (2) duly noticed public hearings held at least two (2) weeks apart prior to adoption. A motion was made by Christopher Light, seconded by Linda Ledbetter, and unanimously passed to open the public hearing. After no one commented on the Plan a motion was made by Christopher Light, seconded by Lewis Ledbetter, and unanimously passed to close the public hearing. B. Streets. 1. Pine Lake Drive Resurfacing: Mr. Jason McCook with Moreland Altobelli Associates, Inc. explained that only one bid was received for the reclamation/rehabilitation project for Pine Lake Drive. Blount Construction Company bid $650,050.73. Quotes were also solicited for milling/resurfacing of Pine Lake Drive. It is Mr. McCook’s recommendation to accept the bid from Jasper Grading and Pipeline for the milling/resurfacing project. A motion was made by Lewis Ledbetter, seconded by Linda Ledbetter, and unanimously passed to accept the low bid from Jasper Grading and Pipeline, Inc. in the amount of $179,218.00. VIII. New Business A. Administration 1. Donation- The Place Mayor Brumbalow explained that volunteers from a local non-profit The Place worked during the City’s first music festival earlier this season. The mayor recommended that the City made a donation to their non-profit. A motion was made by Lewis Ledbetter, seconded by Linda Ledbetter, and unanimously passed to donate $1,000.00 to The Place. 2. Statewide Mutual Aid and Assistance Agreement Mr. Chris Grimes, the Forsyth County Emergency Management Director, presented the City with a Statewide Mutual Aid and Assistance Agreement. He asked that the City revise the agreement since all the City officials listed were no longer there. There was discussion whether just a job title could be named to the positions. Mr. Grimes stated that he had to list names and job titles. A motion was made by Christopher Light, seconded by Linda Ledbetter, and unanimously passed to appoint Mayor Troy Brumbalow, City Administrator Phil Higgins, and Chief of Police Casey Tatum as authorized Representatives and Fiscal Officers. 3. Local Emergency Operations Plan for Forsyth County and City of Cumming Mr. Chris Grimes, the Forsyth County Emergency Management Director, explained that the Local Emergency Operations Plan for Forsyth County and the City of Cumming was required to be updated at least every five year. A motion was made by Jason Evans, seconded by Linda Ledbetter, and unanimously passed to adopt the Resolution revising the Local Emergency Operations Plan for Forsyth County and the City of Cumming. B. Planning & Zoning 1. Capital Improvement Element Resolution. City Attorney Kevin Tallant explained that the adoption of a Resolution was needed to update the City of Cumming’s Comprehensive Plan by the addition of a Capital Improvement Element. The required two public hearing have been held so once approved the Comprehensive Plan could be sent to Georgia Mountains Regional Commission and then to Georgia Department of Community Affairs. Mayor Brumbalow requested to postpone the adoption of the Resolution until the August 21, 2018 Regular Meeting of the City Council. 2. Development Permit Moratorium Extension City Attorney Kevin Tallant presented a Resolution was a preamble as follows: A RESOLUTION OF THE CITY OF CUMMING, GEORGIA TO EXTEND A TEMPORARY MORATORIUM ON THE ISSUANCE OF DEVELOPMENT PERMITS AND BUILDING PERMITS WITHIN THE JURISDICTIONAL LIMITS OF THE CITY OF CUMMING DURING A STUDY OF DEVELOPMENT IMPACTS FOR PRESENT AND IN CONJUNCTION WITH NEW ZONING CATEGORIES BEING DEVELOPED; TO PROVIDE FOR EXCEPTIONS; TO PROVIDE FOR SEVERABILITY; TO PROVIDE FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES A motion was made by Linda Ledbetter, and seconded by Chad Crane to approve the Resolution to extend the moratorium until November 20, 2018 on the issuance of developmental permits. The motion carried 4-0 with Councilman Christopher Light abstained. C. Utilities 1. Lake Lanier Rip-Rap The Department of Utilities requested that the Mayor and City Council assist with a funding project to install Rip-Rap stones along the shorelines of several islands within Lank Lanier in Forsyth County. The Lake Lanier Association has collected funding from the City Gainesville, Gwinnett County, and the Tommy Bagwell Foundation. Their request was to provide $50,000.00 towards this project, which matches the amount provided by the City of Gainesville to the Lake Lanier Association. A motion was made by Lewis Ledbetter, seconded by Christopher Light, and unanimously passed to provide $50,000.00 to the Lake Lanier Association for the Rip-Rap project. D. Add-on: Fairgrounds Councilman Lewis Ledbetter wanted to express his thoughts on reducing the days of operation of the Heritage Village to just the weekends during the annual Fair. He stated that the Sawmill, Grist Mill, Cotton Gin and Syrup Mill were important parts of the Fairgrounds showing the heritage of Cumming and Forsyth County. Some people had rather come to the fair on the week days when it is not so crowded stated Ledbetter. He recommended leaving the operation of the Heritage Village the same as last year. A motion was made by Christopher Light, seconded by Lewis Ledbetter and unanimously passed to leave the operation of the Heritage Village as last year but ask the Fair Board to record the attendance of the week day operations. IX. Announcements A. Upcoming Playhouse Shows 1. Peppino ‘dAgostino and Carlos Reyes in Concert- Aug.11 at 8 p.m. 2. The Return: Beatles Tribute Band- Aug. 18 at 3 p.m. and 8 p.m. 3. Redemption Song (Benefit for Cumming Home Ministries) – Aug. 19 at 7 p.m. B. Upcoming Fairgrounds Events 1. Fridays at the Fairgrounds- Aug. 17, 5 p.m. to 10 p.m. X. Executive Session A motion was made by Christopher Light, seconded by Linda Ledbetter and unanimously passed to recess into Executive Session to discuss Pending Litigation and the lease or purchase of real property. After a brief Executive Session, a motion was made by Christopher Light, seconded by Chad Crane and unanimously passed to reopen the regular meeting. A motion was made by Christopher Light, seconded by Jason Evans, and unanimously passed to direct City Administrator Phil Higgins to order a survey and appraisal for the possible purchase of real property for a City Center. XI. Adjournment: A motion was made by Lewis Ledbetter and seconded by Chad Crane to adjourn the meeting. Approved this 21st day of August, 2018.  Mayor Councilmember Councilmember Councilmember Councilmember Attest: City Clerk Councilmember