City Council

City of Cumming Work Session Agenda November 4, 2020 I. Meeting Called to Order-Troy Brumbalow, Mayor. II. Invocation III. Pledge to Flag IV. Consider Agenda for Adoption V. Consider for adoption the following meeting minutes: A. Regular Meeting of October 20, 2020 VI. Acknowledgements, Proclamations, Resolutions, etc. VII. Old Business A. Administrative 1. Easement Request- Georgia Power B. Planning and Zoning 1. Zoning Ordinance Amendment- Open Air Markets (Public Hearing) VIII. New Business A. Administration 1. 2021 Budget (Information Only) 2. RFP Results- Auditing and Accounting Services 3. Add-on: RFP Results-Buford Dam Road Extension Project IX. Announcements A. Veterans Day Ceremony- Nov. 11 at 11 a.m., Veterans War Memorial X. Executive Session (If Needed) XI. Adjourn.  CITY OF CUMMING COUNCIL MINUTES WORK SESSION NOVEMBER 4, 2020 I. There was a Work Session meeting of the Mayor and Council of the City of Cumming on Wednesday, November 4, 2020, at 6:00 P.M., at City Hall in Cumming, Georgia. The Mayor and all Council Members were properly notified as required by law and all were present with the exception of Councilman Christopher Light who attended via Zoom. Mayor Troy Brumbalow presided over the meeting and called the meeting to order. II. Invocation: Mayor Brumbalow asked Mr. Phil Higgins to deliver the invocation. III. Pledge to the Flag. Mayor Brumbalow led everyone in the Pledge to the American Flag. IV. Consider Agenda for Adoption- Mayor Brumbalow requested to add under New Business, A. Administration, 3. RFP Results- Buford Dam Road Extension Project. A motion was made by Jason Evans and seconded by Chad Crane to add the item as requested by Mayor Brumbalow and adopt the remainder of the agenda as presented. The motion carried unanimously. V. Consider for adoption the following meeting minutes: A. Regular Council Meeting of October 20, 2020: A motion was made by Jason Evans and seconded by Joey Cochran to approve the minutes of the Regular Council Meeting of October 20, 2020 as presented. The motion carried unanimously. VI. Acknowledgements, Proclamations, Resolutions, etc.: VII. Old Business- A. Administration: 1. Easement Request- GA Power: The Georgia Power Company requested an easement for property located at 203 E. Main Street, and at Veterans Memorial Boulevard, Cumming, Georgia 30040. This is required to upgrade an existing transmission line. This was postponed from the October 20, 2020 regular Council Meeting. A motion was made by Joey Cochran and seconded by Jason Evans to grant the easement request for GA Power. B. Planning and Zoning: 1. Zoning Ordinance Amendment- Open Air Markets (Public Hearing) City Attorney Kevin Tallant presented the following ordinance: AN ORDINANCE TO AMEND THE ZONING ORDINANCE OF THE CITY OF CUMMING, GEORGIA, TO REGULATE TEMPORARY OPEN-AIR MARKETS; TO PROVIDE FOR FEES; TO PROVIDE FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. A motion was made by Jason Evans and seconded by Chad Crane to open the public hearing. No one spoke for or against the Zoning Ordinance Amendment. A motion was made by Chad Crane and seconded by Jason Evans to close the public hearing. The motion carried unanimously. After further discussion, a motion was made by Jason Evans and seconded by Chad Crane to approve the Zoning Ordinance Amendment. The motion carried 4-0 with Councilmember Linda Ledbetter abstained. VIII. New Business A. Administration: 1. 2021 Budget (Information Only): City Administrator Phil Higgins presented the proposed 2021 Budget to the City Council and the public’s view. The Budget Hearing would be held at the November 17, 2020 Council Meeting. 2. RFP Results- Auditing and Accounting Services: City Administrator Phil Higgins stated that the City of Cumming had requested proposals from qualified firms of certified public accountants to audit its financial statements for the fiscal year ending December 31, 2020, with the option of auditing its financial statements for each of the four subsequent fiscal years. The following three companies responded: Mauldin & Jenkins, Nichols Cauley & Associates, LLC, and Rushton and Company, LLC. It is the recommendation of the Audit Selection Committee to accept the RFP from Rushton and Company, LLC. A motion was made by Chad Crane and seconded by Jason Evans to accept the RFP from Rushton and Company, LLC. The motion carried unanimously. 3. Add-on: RFP Results- Buford Dam Road Extension Project: City Administrator Phil Higgins explained that five (5) companies submitted proposals for this project. They ranged from $3,850,000.00 to $6,578,551.00. After consulting with our engineer in charge of the project and negotiation with the lowest two proposers, it is recommended to award this contract to Jasper Grading and Pipeline, Inc. in the amount of $3,800,000. A motion was made by Jason Evans and seconded by Chad Crane. The motion carried unanimously. IX. Announcements: A. A. Veterans Day Ceremony- Nov. 11 at 11 a.m., Veterans War Memorial X. Executive Session Mayor Brumbalow stated there no need to have Executive Session. XI. Adjournment: A motion was made by Chad Crane and seconded by Jason Evans to adjourn. The motion carried unanimously. Approved this 17th day of November, 2020. Mayor Councilmember Councilmember Councilmember Councilmember Attest: City Clerk Councilmember