City Council

City of Cumming Work Session Agenda November 3, 2021 I. Meeting Called to Order-Troy Brumbalow, Mayor. II. Invocation III. Pledge to Flag IV. Consider Agenda for Adoption V. Consider for adoption the following meeting minutes: A. Regular Meeting of October 19, 2021 VI. Acknowledgements, Proclamations, Resolutions, etc. VII. Old Business VIII. New Business A. Administration 1. 2022 Budget (Information Only) B. Fairgrounds 1. Report on 2021 Cumming Country Fair and Festival C. City Center 1. Change Order- Electrical 2. Change Order- Steel IX. Announcements A. Veterans Day Ceremony- Thursday, November 11 at 11 a.m. at the Veterans War Memorial X. Executive Session (If Needed) XI. Adjourn.  CITY OF CUMMING COUNCIL MINUTES WORK SESSION NOVEMBER 3, 2021 I. There was a Work Session meeting of the Mayor and Council of the City of Cumming on Wednesday, November 3, 2021, at 6:00 P.M., at City Hall in Cumming, Georgia. The Mayor and all Council Members were properly notified as required by law and all were present. Mayor Troy Brumbalow presided over the meeting and called the meeting to order. II. Invocation: Mayor Brumbalow asked Mr. Phil Higgins to deliver the invocation. III. Pledge to the Flag. Mayor Brumbalow led everyone in the Pledge to the American Flag. IV. Consider Agenda for Adoption- A motion was made by Chad Crane and seconded by Joey Cochran to adopt the agenda as presented. The motion carried unanimously. V. Consider for adoption the following meeting minutes: A. Regular Council Meeting of October 19, 2021: A motion was made by Jason Evans and seconded by Chad Crane to approve the minutes of the Regular Council Meeting of October 19, 2021 as presented. The motion carried unanimously. VI. Acknowledgements, Proclamations, Resolutions, etc.-none VII. Old Business- none VIII. New Business A. Administration: 1. 2022 Budget (Information Only): The proposed 2022 Budget was presented to the Mayor and City Council for their review. A public hearing is scheduled for November 16th, 2021 for the public to make any comments. B. Fairgrounds: 1. Report on 2021 Cumming Country Fair and Festival: Fairgrounds Director Tracy Helms reported on the success of the 2021 Cumming Country Fair and Festival. C. City Center: 1. Change Order- Electrical: City Administrator Phil Higgins explained that in the design of many of the buildings at the City Center a 200 Amp panel was spec’d for the different suites. In many locations an upgrade to a 400 Amp panel is needed to operate equipment in restaurants and other uses. The awarded contractor for electrical work on the site has provided a quote for this upgrade of $251,709.00. It is the recommendation of the project manager and staff to approve this upgrade. A motion was made by Jason Evans and seconded by Christopher Light to approve the change order for the City Center Electrical in the amount of $251,709.00. The motion carried 4-1 with Councilmember Ledbetter against. 2. Change Order- Steel: City Administrator Phil Higgins explained that in the scope of the RFP for interior steel walls there was no consideration for interior doors. Our awarded contractor has received quotes for the doors, frames, hardware and installation of 81 interior doors of different sizes in the amount of $429,232.41. After consulting with our Construction Manager and verifying pricing, it is their recommendation to approve this change order. Mayor Brumbalow requested to table any action on the Change Order until the November 16, 2021 Council Meeting. IX. Announcements- A. Veterans Day Ceremony- Thursday, November 11 at 11 a.m. at the Veterans War Memorial X. Executive Session: Mayor Brumbalow stated there was a need to have Executive Session to discuss Real Property Negotiations. A motion was made by Christopher Light and seconded by Chad Crane to recess into Executive Session. The motion carried unanimously. After a brief Executive Session, a motion was made by Christopher Light and seconded by Chad Crane to re-open the regular meeting. The motion carried unanimously. XI. Adjournment: A motion was made by Christopher Light and seconded by Joey Cochran to adjourn. The motion carried unanimously. Approved this 16th day of November, 2021. Mayor Councilmember Councilmember Councilmember Councilmember Attest: City Clerk Councilmember