City Council

City of Cumming Work Session Agenda July 6, 2021 I. Meeting Called to Order-Troy Brumbalow, Mayor. II. Invocation III. Pledge to Flag IV. Consider Agenda for Adoption V. Consider for adoption the following meeting minutes: A. Regular Meeting of June 15, 2021 VI. Acknowledgements, Proclamations, Resolutions, etc. VII. Old Business VIII. New Business A. Police 1. Swearing-In if New Officer B. Administration 1. Buford Dam Road Extension Project- Stream Mitigation Credits 2. Add-on: Resolution Regarding Request for Council Member to be Censured C. City Center 1. Site Furnishings Quotes D. Utilities 1. Cumming Stormwater Management Ordinance 2. RFP Results- Byers Road Sewer Outfall 3. RFP Results- Tribble Road Sewer Outfall and Force Main 4. RFP Results- Tribble Road Sewer Outfall Pumping Station IX. Announcements X. Executive Session (If Needed) XI. Adjourn.  CITY OF CUMMING COUNCIL MINUTES WORK SESSION JULY 6, 2021 I. There was a Work Session meeting of the Mayor and Council of the City of Cumming on Tuesday, July 6, 2021, at 6:00 P.M., at City Hall in Cumming, Georgia. The Mayor and all Council Members were properly notified as required by law and all were present. Mayor Troy Brumbalow presided over the meeting and called the meeting to order. II. Invocation: Mayor Brumbalow asked Mr. Phil Higgins to deliver the invocation. III. Pledge to the Flag. Mayor Brumbalow led everyone in the Pledge to the American Flag. IV. Consider Agenda for Adoption- Mayor Brumbalow requested to add under New Business, B. Administration: 2. a resolution titled A Resolution of the City of Cumming Concerning the Request of a Member of the Council to be Censured for the Conduct of that Same Member of the Council. A motion was made by Joey Cochran and seconded by Chad Crane to amend the agenda as requested by Mayor Brumbalow and adopt the remainder of the agenda as presented. The motion carried unanimously. V. Consider for adoption the following meeting minutes: A. Regular Council Meeting of June 15, 2021: A motion was made by Christopher Light and seconded by Jason Evans to approve the minutes of the Regular Council Meeting of June 15, 2021 as presented. The motion carried unanimously. VI. Acknowledgements, Proclamations, Resolutions, etc.-none VII. Old Business- None VIII. New Business A. Police: 1. Swearing-In of New Officer: Cumming Police Chief David Marsh introduced Ms. Emma French as a new officer at the Cumming Police Department. Mayor Troy Brumbalow administered the Oath of Office for Officer French. 2. Add-on: A Resolution of the City of Cumming Concerning the Request of a Member of the Council to be Censured for the Conduct of that Same Member of the Council. City Attorney Kevin Tallant read aloud: A RESOLUTION OF THE CITY OF CUMMING CONCERNING THE REQUEST OF A MEMBER OF COUNCIL TO BE CENSURED FOR THE CONDUCT OF THAT SAME MEMBER OF THE COUNCIL. The Resolution recites certain facts occurring over the past several months pertaining to Executive Session discussions that were disclosed outside of the closed session by Councilmember Linda Ledbetter without the approval of the Council. The Resolution ultimately proposes to not censure Councilmember Ledbetter. After further discussion with the Mayor and members of the Council, a motion was made by Jason Evans and seconded by Chad Crane to approve the Resolution. The motion carried 4-0 with Councilmember Ledbetter abstained. B. Administration: 1. Buford Dam Road Extension Project- Stream Mitigation Credits: City Administrator Phil Higgins explained that during the design phase of this project the City had to apply to the Georgia EPD for a stream buffer variance. EPD determined that additional credits were needed to complete the Buford Dam Road Extension Project. This expense could be paid for with SPLOST VIII funds. A motion was made by Jason Evans and seconded by Chad Crane to authorize the purchase of addition Stream Mitigation Credits for the Buford Dam Road Extension Project in the amount of $158,224.00. The motion carried unanimously. C. City Center: 1. Site Furnishings Quotes: City Administrator Phil Higgins reported that the City Center design team picked out their preferred site furnishings for the City Center. This includes benches, picnic tables, litter receptacles, bar top tables, bar stools, lounge chairs, bike racks and dog waste stations. Rather than getting quotes from distributors, the manufacturers agreed to provide quotes. Five different manufacturers were used to meet the quantity of items needed for the Site Furnishings. Each manufacturer is considered a Sole Source Provider. The total of all items needed is $215,910.82. These furnishings could be paid for with a combination of grant money, impact fees, and sponsorships. A motion was made by Christopher Light and seconded by Joey Cochran to accept the Sole Source Provider quote from the manufacturers in the amount of $215,910.82. The motion carried 4-0 with Councilmember Ledbetter abstained. D. Utilities: 1. Cumming Stormwater Management Ordinance: The Department of Utilities request to update the Stormwater Management Ordinance, more formally known as the Cumming Post-Construction Storm Water Management Ordinance for New Development and Redevelopment. The Department received communication from the Georgia EPD and the Metropolitan North Georgia Water Planning District that the City is required by the State to adopt these updates to this ordinance. Utilities Director Jon Heard asked that the Council review the ordinance for adoption at the July 20, 2021 regular Council Meeting. 2. RFP Results- Byers Road Sewer Outfall: The Department of Utilities received four (4) proposals for the Byers Road Sewer Outfall and the Sawnee Drive Gravity Sewer Extension Project ranging from $1,404,603.00 to $2,387,570.00. It is the recommendation of the Department of Utilities to accept the low proposal from Mid-South Builders, Inc. The contractor agreed to add the Sawnee Drive Gravity Sewer to the project to connect several residents with failing septic systems. A motion was made by Joey Cochran and seconded by Linda Ledbetter to approve the low proposal from Mid-South Builders, Inc. for the Byers Road Sewer Outfall and the Sawnee Drive Gravity Sewer Extension Project. The motion carried unanimously. 3. RFP Results- Tribble Road Sewer Outfall and Force Main: The Department of Utilities received five (5) proposals for the Tribble Road Sewer Outfall and Force Main ranging from $1,239,507.00 to $2,323,018.00. It is the recommendation of the Department of Utilities to accept the low proposal from Strack, Inc. Their proposal was reduced through value engineering by drilling a well instead of running a water line to service the project. A motion was made by Jason Evans and seconded by Joey Cochran to approve the low proposal from Strack, Inc. in the amount of $1,239,507.00 for the Tribble Road Sewer Outfall and Force Main. The motion carried unanimously. 4. RFP Results- Tribble Road Sewer Outfall Pumping Station: The Department of Utilities received six (6) proposals for the Tribble Road Sewer Outfall Pumping Station ranging from $1,470,200.00 to $1,609,098.40. It is the recommendation of the Department of Utilities to accept the low proposal from Allsouth Constructors, Inc. A motion was made by Joey Cochran and seconded by Jason Evans to approve the low proposal in the amount of $1,470,200.00 from Allsouth Constructors, Inc. for the Tribble Road Sewer Outfall Pumping Station. The motion carried unanimously. IX. Announcements-none. X. Executive Session: Mayor Brumbalow stated there was no need to have Executive Session. XI. Adjournment: A motion was made by Chad Crane and seconded by Jason Evans to adjourn. The motion carried unanimously. Approved this 20th day of July, 2021. Mayor Councilmember Councilmember Councilmember Councilmember Attest: City Clerk Councilmember