Arts and Culture Commission

CITY OF CUPERTINO AGENDA FINE ARTS COMMISSION This will be a teleconference meeting without a physical location. Monday, May 24, 2021 6:30 PM TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom’s Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Monday, May 24, 2021 to the Fine Arts Commission at FineArts@cupertino.org. These e-mail comments will be received by the commission staff liaison before the meeting and posted to the City’s website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Fine Arts Commission at finearts@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair’s discretion to shorten time for public comments). Members of the public that wish to share a document must email finearts@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during “oral communications” for matters not on the agenda, and during the public comment period for each agenda item. To address the Fine Arts Commission, click on the link below to register in advance and access the meeting: Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN_lg2HbKdrQYqZO0AJ59MZzA Phone Page 1 Fine Arts Commission Agenda May 24, 2021 Dial (669) 900-6833 and enter Webinar ID: 983 7008 8818 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 983 7008 8818 SIP: 98370088818@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter “Cupertino Resident” or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Fine Arts Commission Agenda May 24, 2021 ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Duo Multi-factor Authentication and Office 365 Recommended Action: Receive a presentation on Duo multi-factor authentication for Office 365 and enroll commissioners in the Duo multi-factor authentication system. APPROVAL OF MINUTES 2. Subject: Approve the March 22 Fine Arts Commission Minutes Recommended Action: Approve the March 22 Fine Arts Commission Minutes A- Draft Minutes ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS OLD BUSINESS 3. Subject: Discuss and Review the Considerations Regarding Art Talks for the Community Recommended Action: Discuss and Review the considerations regarding Art Talks for the community. Staff Report 4. Subject: 2021 Artist Award Program Proposed Timeline, Application Criteria, Award Description, and Evaluation Forms Recommended Action: Review and provide input to the 2021 Artist Award Program, including proposed timeline, application criteria, award description, and evaluation forms. Staff Report A- Artist Award Timeline B- Applications C- Artist Award Descriptions D- Artist Award Evaluation Forms E- Updated Artist Award Evaluation Forms STAFF AND COMMISSION REPORTS 5. Subject: Monthly Update Reports Recommended Action: Receive monthly update reports from staff and commissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS Page 3 Fine Arts Commission Agenda May 24, 2021 FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4