Audit Committee

CITY OF CUPERTINO AGENDA AUDIT COMMITTEE This will be a teleconference meeting without a physical location. Thursday, February 24, 2022 4:00 PM Amended Amended on February 18, 2022 at 9:00a.m. to correct the meeting location to a teleconference location. TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:00 p.m. on Wednesday, February 23 to the Audit Committee at AuditCommittee@cupertino.org. These e-mail comments will be received by the Audit Committee members before the meeting and posted to the City’s website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Audit Committee at AuditCommittee@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair’s discretion to shorten time for public comments). Members of the public that wish to share a document must email AuditCommittee@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during “oral communications” for matters not on the agenda, and during the public comment period for each agenda item. To address the Audit Committee, click on the link below to register in advance and access the meeting: Page 1 Audit Committee Agenda February 24, 2022 Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN_dMwQY31uSp6gW15xO5XKSQ Phone Dial: 669-900-6833 and enter Webinar ID: 993 1099 7627 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 993 1099 7627 SIP: 94164589868@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter “Cupertino Resident” or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Audit Committee Agenda February 24, 2022 REGULAR MEETING ROLL CALL ORDERS OF THE DAY APPROVAL OF MINUTES 1. Subject: Approve Minutes of Regular Meeting on January 24, 2022 and January 25, 2022 Recommended Action: Approve Minutes of Regular Meeting on January 24, 2022 and January 25, 2022 Draft Minutes 1.24.22 Draft Minutes 1.25.22 ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee on any matter within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. NEW BUSINESS 2. Subject: Appointment of Audit Committee Chair and Vice Chair Recommended Action: Appointment of Audit Committee Chair and Vice Chair 3. Subject: Audit Committee Regular Meeting Frequency Recommended Action: Audit Committee Regular Meeting Frequency Proposed Audit Committee 2022 Schedule and Work Plan 4. Subject: Treasurer’s Report for Quarter Ending December 31, 2021 Recommended Action: Treasurer’s Report for Quarter Ending December 31, 2021 Staff Report A - Treasurer's Report 12.31.2021 B - WF Custodial Statement 12.31.21 C - Workers Compensation Statement 12.31.21 D - WF Operating Statement 12.31.21 E - LAIF Statement 12.31.21 5. Subject: Review of FY 2020-21 ACFR and Supplemental Reports Recommended Action: Review of FY 2020-21 ACFR and Supplemental Reports Page 3 Audit Committee Agenda February 24, 2022 A - Cupertino ACFR Draft 2021 B - Cupertino GANN AUP 2021 Draft C - Cupertino Investment AUP 2021 Draft D - Cupertino SAS 114 2021 Draft E - Cupertino Storm Drain AUP 2021 Draft 6. Subject: Internal Audit - Procurement Review Recommended Action: Internal Audit - Procurement Review Internal Audit - Procurement Operational Review Report 7. Subject: Budget Format Review Recommended Action: Budget Format Review 8. Subject: Treasurer’s Report Definition and Process Recommended Action: Treasurer’s Report Definition and Process Monthly Treasurer's Report Submission Process 9. Subject: External/Internal Audit Process and Timing Recommended Action: External/Internal Audit Process and Timing External-Internal Audit Process and Timing OLD BUSINESS STAFF AND COMMITTEE REPORTS 10. Subject: Staff report out on City Council Workshop on Commissions and Committees Workshop Recommended Action: Staff report out on City Council Workshop on Commissions and Committees Workshop FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at Page 4 Audit Committee Agenda February 24, 2022 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 5