Parks and Recreation Commission

CITY OF CUPERTINO AGENDA PARKS AND RECREATION COMMISSION 10350 Torre Avenue, Community Hall and via Teleconference Thursday, March 2, 2023 7:00 PM This meeting will be televised IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) Appear in person at Cupertino Community Hall. Members of the audience who address the Commission must come to the lectern/microphone, and are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments. 2) E-mail comments by 5:00 p.m. on Thursday, March 2 to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City’s website after the meeting. Members of the public may provide oral public comments during the meeting as follows: Oral public comments will be accepted during the meeting. Comments may be made during “oral communications” for matters not on the agenda, and during the public comment period for each agenda item. Teleconferencing Instructions Page 1 Parks and Recreation Commission Agenda March 2, 2023 To address the Commission, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN_s2ZLYbjtR3ebveLFjavFOA Phone Dial: 669-900-6833 and enter Webinar ID: 943 6709 8106 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 943 6709 8106 SIP: 94367098106@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter “Cupertino Resident” or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on “raise hand,” or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference Commission meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at Page 2 Parks and Recreation Commission Agenda March 2, 2023 408-777-3223, at least 48 hours in advance of the Commission meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, Commission meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Update on Fiscal Year 2022-2023 City Work Program Item Senior Strategy Recommended Action: Receive a presentation from Polco on the Fiscal Year 2022-2023 work program item Senior Strategy. Staff Report APPROVAL OF MINUTES 2. Subject: February 2, 2023 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the February 2, 2023 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 3. Subject: Review Fiscal Year 2023-2024 Community Funding Grant Applications. Recommended Action: Review Fiscal Year 2023-2024 Community Funding Grant Applications. Staff Report A - Community Funding Policy B - Community Funding Applications Summary C - Community Funding Applications and Eligibility Criteria Page 3 Parks and Recreation Commission Agenda March 2, 2023 4. Subject: Review Cupertino Community Funding Grant Policy Updates and Program Evaluation Process for the Fiscal Year 2023-24 Community Funding Grant Program. Recommended Action: Review Cupertino Community Funding Grant Policy Updates and Program Evaluation Process for the Fiscal Year 2023-24 Community Funding Grant Program. Staff Report A - Community Funding Grant Policy (Redlined) B - Community Funding Grant Policy (Clean) C - Commissioner Community Funding Evaluation Form (Redlined) D - Commissioner Community Funding Evaluation Form (Clean) E - Evaluation Totals Form STAFF AND COMMISSION REPORTS 5. Subject: Monthly Update Reports Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 4 Parks and Recreation Commission Agenda March 2, 2023 Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 5