Tarrywile Park Authority

TARRYWILE PARK AUTHORITY Special Meeting March 4, 2024 CALL TO ORDER: On March 4, 2024 at 5:01 p.m., a special meeting of the Tarrywile Park Authority, was called to order by Chairman Michael Marcus. ATTENDANCE: M. Marcus, J. LaValla, N. Wakeham, D. Perkins, E. Prybylski, J. Harner & D. Manacek (remotely) Board Members Absent: N/A Park Staff: B. Petro Guests: K. Gucker Public Speaking: No guests and/or members of the public elected to speak. 1. Chairman's Report: M. Marcus waved his report. 2. Executive Directors Report: B. Petro went over the report that was emailed out. 3. Minutes: January 16, 2024: A motion was made by N. Wakeham to accept the minutes as presented. Seconded by E. Pryblylski. Motion passed unanimously. 4. Financial items: Budget vs. Actual & Balance Sheet February 2024 - B. Petro went over the financial reports. 5. Committee & Task Force Reports A. Park Priority Task Force Report: J. LaValla and D. Perkins reported on several items. Including the DEEP Recreational Trails Grant and Invasive Vine Day. J. LaValla also asked for time in the April meeting for a representative of the Girl Scouts and a representative of the Boy Scouts to give a brief presentation on the groups and how they may be able to volunteer in the Park. 6. Old business: A. Fundraising/Grants: B. Petro reported that the DEEP Aquatic Invasive Grant was accepted and is currently being reviewed/judged in Hartford. The Recreational Trails Grant is due on March 11th. Also upcoming are several CT DEEP Forestry grants. B. LoCIP Projects: B. Petro reported that the LoCIP projects have been through the board of awards as of the end of December and will commence in the Spring as soon as it is warm enough. In regards to the ARPA funded projects (the Pavilion and the Driveway, Parking lots and paving work), D. Perkins reported on the status. Including meetings with landscape architect J. Didona and City Construction Services Foreman Tom Hughes.  C. Trail Work: This item was previously discussed under Item 5A. B. Petro noted that National Trails Day is the first Saturday in June and asked what the Authority wishes to do. J. LaValla will meet with staff to further discuss. 7. New Business: A. GERC Meeting Discussion: Chairman Marcus reported that the Government Entities Review Committee met and voted to renew the Tarrywile Park Authority for another 4 years. B. Tarrywile Website Discussion: B. Petro and J. LaValla discussed the website. J. LaValla provided copies to the Board of a sample logo that a graphic designer has drawn up. Discussion followed. B. Petro invited J. LaValla to join a call on March 7, 2024 to discuss the website. C. Officer Vacancy: B. Petro reported that with the resignation of Warren Platz, a new Secretary is needed. She also requested that the Authority discuss moving to an outside source to take minutes. Discussion followed. J. LaValla will check on what Cannondale uses and report back. A motion was made by J. LaValla to table the election of a new Secretary until our new members join us at the next Board meeting. Seconded by E. Pryblylski. Motion passed unanimously. 8. Other Business: A. Mountainville Rental: B. Petro noted that an official vote should be taken to confirm the rental of the Mountainville House since the February meeting had been postponed. A motion to procede with the rental of Mtnv. to Alicia Tanner was made by E. Prybylski. Second by N. Wakeham. Motion passed unanimously A motion to move into Executive Session was made by J. Harner. Second by N. Wakeham. Motion passed unanimously. A motion to move out of Executive Session was made by D. Perkins. Second by J. LaValla. Motion passed unanimously. A motion to adjourn was made by E. Prybylski. Second by J. LaValla. Motion passed unanimously and the meeting was adjourned at 6:25 p.m. Minutes taken and transcribed by B. Petro