City Commission
Regular MeetingDayton, OH · January 3, 2024
Minutes
On Wednesday, January 3, 2024, at 6:00 p.m., the Dayton City Commission met in regular
session in the Commission Chambers of City Hall.
CALL TO ORDER
Mayor Mims called the meeting to order.
ROLL CALL
Roll call was taken, and Mayor Mims, Commissioners Joseph, Shaw, Fairchild, and Turner-
Sloss were present. The Clerk of Commission, Ms. Regina Blackshear, and the City Manager,
Ms. Shelley Dickstein, were also present.
INVOCATION
Commissioner Joseph gave the invocation.
PLEDGE OF ALLEGIANCE
Mayor Mims led the public in the Pledge of Allegiance.
APPROVAL OF MINUTES
Commissioner Shaw made a motion to approve the minutes from the December 27,
2023, City Commission meeting. Commissioner Fairchild seconded the motion. The
previous meeting minutes were unanimously approved.
COMMUNICATIONS AND PETITIONS
Communication #21862
State of Ohio, Department of Liquor Control – Permit Application No. 6483721 – TRFO
– D1 D2 D3 D3a D6 – OE DYT LLC dba Oregon Express, 336 E 5th Street 2nd Floor
Patio, Dayton OH 45402.
The Clerk of Commission reported receipt of State of Ohio Liquor Permit Application No.
6483721 – TRFO – D1- D2- D3 -D3a- D6 – OE DYT LLC dba Oregon Express, 336 E 5th
Street 2nd Floor Patio, Dayton OH 45402. The application was referred through the city for
investigation.
Communication #21863
State of Ohio, Department of Liquor Control – Permit Application No. 8918189 – TRFO
– D1- D2- D3 -D3a- D6 – Three Birds Brasserie LLC, 1025 Shroyer Road & Patio, Dayton
OH 45419.
The Clerk of Commission reported receipt of State of Ohio Liquor Permit Application No.
8918189 – TRFO – D1- D2- D3 -D3a- D6 – Three Birds Brasserie LLC, 1025 Shroyer Road &
Patio, Dayton OH 45419. The application was referred through the city for investigation.
Communication #21864
State of Ohio, Department of Liquor Control – Permit Application No. 5467745 – New –
D1- Mamasitas LLC, dba Mamasitas, 1060-1062 Patterson Road, Dayton OH 45402.
The Clerk of Commission reported receipt of State of Ohio Liquor Permit Application No.
5467745 – New – D1- Mamasitas LLC, dba Mamasitas, 1060-1062 Patterson Road, Dayton
OH 45402. The application was referred through the city for investigation.
SPECIAL AWARDS/PRESENTATIONS
There were no special awards or presentations.
ADDITIONS OR DELETIONS TO THE CALENDAR
The Clerk of Commission, Ms. Regina Blackshear made a correction to the calendar.
DISCUSSION OF CALENDAR ITEMS
Calendar Item No. 1. Sub-Item D1. Beau Townsend Ford, Inc. – Purchase Order, and
Calendar Item No. 1. Sub-Item E2. Beau Townsend Ford, Inc. – Purchase Order
The City Manager, Ms. Shelley Dickstein, said these purchase orders are for two more electric
vehicles that will be added to the fleet of electrical vehicles.
REPORTS
1. Purchase Orders, Agreements and Contracts:
(All contracts are valid until delivery is complete or through December 31st of
the current year).
1. Purchase Orders:
AVIATION
A1. DJL Material & Supply, Inc. (Craftco Supershot 250 diesel meter
with electric hose wand, air compressor, and sealing material) $120,000
A2. Dynatest US, Inc. (calibration and repair services for the airport’s runway
friction tester through 12/31/24) $12,000.00
A3. GroundsPro LLC (grounds maintenance services as needed through
12/31/26) 70,000.00
A4. Kiesler Police Supply (survival body amor and accessories) 10,500.00
A5. United Rotary Brush Corp (runway brooms, parts and related items as
needed through 12/31/24) 25,000.00
FIRE
B1. Bound Tree Medical LLC -P0240378- (medical first aid supplies as
needed through 12/31/26) 36,000.00
B2. Bound Tree Medical LLC -P0240380- (EMS gloves as needed through
12/31/27) 170,000.00
B3. Stryker Medical (preventative maintenance and repair services as needed
through 12/31/25) 67,000.00
PROCUREMENT MANAGEMENT AND BUDGET
C1. Creative Financial Staffing LLC (temporary staffing services as needed
through 12/31/25) 55,000.00
PLANNING, NEIGHBORHOODS AND DEVELOPMENT
D1. Beau Townsend Ford, Inc. -P0240443- (two all-wheel-drive electric
pickup trucks) 97,610.00
PUBLIC WORKS
E1. A-1 Pest & Termite Doctors (pest control services as needed through
12/31/24) 16,000.00
E2. Beau Townsend Ford, Inc. -P0240444- (two all-wheel-drive electric
pickup trucks) 100,690.00
WATER
F1. BNR, Inc/Jan Products (Wallace & Tieman parts as needed through
12/31/27) 111,500.00
F2. FCX Performance, Inc. (Limitorque brand electric actuators and parts)
14,483.00
F3. Gem City Tools dba Dayton Tool Crib (hardware, tools, and related items
as needed 12/31/27) 60,000.00
F4. Grainger, Inc. (hardware, tools, and related items as needed through
12/31/27) 60,000.00
F5. Keystops LLC (oil, lubricants and related items as needed through
12/31/27) 75,000.00
F6. Process Pump & Seal, Inc. (pump refurbishing, rehabilitation and
rebuilding as needed through 03/31/27) 267,000.00
F7. Buckeye Power Sales Company, Inc. (repair services as needed through
12/31/24) 26,000.00
F8. Duke’s Root Control, Inc. – P0240409- (root control treatment chemicals
and services as needed 12/31/24) 120,000.00
F9. Duke’s Root Control, Inc. -P0240516- (Jet Power II grease liquefier as
needed through 12/31/27) 68,000.00
-Depts. of Aviation, Fire, Procurement, Management and Budget, Planning,
Neighborhoods and Development, Public Works, and Water.
TOTAL: $1,581,783.00
1. Stan & Associates – Service Agreement – for the Fleet Management
Building 7 HVAC Exhaust Improvement Design Services – Department of
Public Works/Fleet Management. $78,000.00
(Thru 12/31/25)
C. Revenue to the City:
3. Alcohol, Drug Addiction & Mental Health Services – Service Agreement-
funding for psychological services provided to probationers, and a portion of
salary and benefits for a specialized probation officer assigned to Dayton
Regional Mental Health Court – Municipal Court. $47,453.00
(Thru 06/30/24)
4. Paradies-Cooper, LLC (f/k/a Paradies-Dayton, Inc.) – Contract
Modification – second renewal of the third amendment to amended and restated
master lease and concession agreement – Department of Aviation/
AP Admin & Finance. $397,566.02
(Thru 12/31/25)
CITIZENS’ COMMENTS ON CALENDAR ITEMS
There were no citizens’ comments on calendar items.
APPROVAL OF CITY MANAGER’S REPORTS
Commissioner Shaw made the motion to approve the City Manager’s Reports.
Commissioner Fairchild seconded the motion. The City Manager’s Reports were
approved with a 5-0 vote. Voting in the affirmative were Mayor Mims, Commissioners
Joseph, Shaw, Fairchild, and Turner-Sloss.
LEGISLATION
EMERGENCY RESOLUTION – FIRST AND SECOND READING
Emergency Resolution No. 6776-24- Establishing the Fiscal Year 2024 Rates, Fees and
Charges for the James M. Cox Dayton International Airport, and Declaring an Emergency.
Commissioner Fairchild moved that this being an emergency measure for the immediate
consideration of the Ordinance. Commissioner Shaw seconded the motion. The motion
was passed with a 5-0 vote. Voting in the affirmative were Mayor Mims, Commissioners
Joseph, Shaw, Fairchild, and Turner-Sloss. The question being shall Resolution No.
6776-24 be adopted. A roll call vote was taken resulting in a 5-0 vote. Voting in the
affirmative were Mayor Mims, Commissioners Joseph, Shaw, Fairchild, and Turner-
Sloss. The Resolution was adopted.
EMERGENCY RESOLUTION – FIRST READING
Emergency Resolution No. 6777-24- Authorizing the Implementation of New Procurement
Standards on all Dayton Recovery Plan Grant Agreements, and Declaring an Emergency.
Commissioner Turner-Sloss moved that this being an emergency measure for the
immediate consideration of the Resolution. Commissioner Joseph seconded the motion.
The motion was passed with a 5-0 vote. Voting in the affirmative were Mayor Mims,
Commissioners Joseph, Shaw, Fairchild, and Turner-Sloss.
ORDINANCES – SECOND READING
Ordinance No. 32080-23- Amending Sections 34.40-34.53 of the Revised Code of General
Ordinances Relating to the Community Appeals Board.
The question being shall Ordinance No. 32080-23 be passed. A roll call vote was taken
resulting in a 5-0 vote. Voting in the affirmative were Mayor Mims, Commissioners
Joseph, Shaw, Fairchild, and Turner-Sloss. The Ordinance was passed.
CITIZENS’ COMMENTS
Citizens’ comments were received from the following:
1. Mr. Kevin J. Keller, 3922 E. Third St. - spoke about speed camera on Smithville
Road and vacant home fires in the City of Dayton. He also spoke about the Dayton
International Airport.
2. Mr. Craig West, 1320 Kingsley Ave. - spoke about the Felons for the Future event.
3. Mr. Youssef Elzein, 4906 Amberwood Dr. - spoke about the Israel and Hamas war.
COMMENTS BY THE CITY MANAGER
The City Manager, Ms. Shelley Dickstein, said in beginning in October there is usually an
uptick of structure fires from people trying to keep warm during the winter months. She
asked the Fire Department for an update which showed an increase in fires during October
and November. Ms. Dickstein assured the City Commission that there is active fire
investigations unit that collaborates with the Dayton Police Department for further
information and monitoring of the situation.
COMMENTS BY THE CLERK OF THE COMMISSION
The Clerk of Commission, Ms. Regina Blackshear, had no closing comments.
COMMENTS BY THE CITY COMMISSION
Commissioner Turner-Sloss
Commissioner Turner-Sloss thanked Ms. Dickstein for her comments regarding fires within
the City of Dayton. She said the fire structures have to go through the process of
investigation because of hazardous materials and removal of debris. Commissioner Turner-
Sloss said last year contracts were awarded to remove debris. She said they are actively
monitoring the situation for debris removal.
Commissioner Turner-Sloss asked Ms. Dickstein if they could investigate the speed cameras
on Smithville Road.
Commissioner Turner-Sloss thanked citizens and community leaders for their comments at
the meeting.
Commissioner Fairchild
Commissioner Fairchild wished everyone a Happy New Year.
Commissioner Shaw
Commissioner Shaw wished everyone a Happy New Year.
Commissioner Joseph
Commissioner Joseph thanked staff for their work on the Swearing-In ceremony.
Mayor Mims
Mayor Mims highlighted the work that is taking place at the Dayton International Airport. He
wished everyone a Happy New Year.
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:22 p.m.
___________________________________
Jeffrey J. Mims, Jr.
Mayor
Attest: _____________________________
Clerk of Commission
Agenda
CITY COMMISSION MEETING AGENDA
CITY COMMISSION DAYTON, OHIO JANUARY 3, 2024
6:00 P.M.
I. AGENDA SCHEDULE
Please register to speak on items 9, 11, and 13 with the Clerk of the Commission.
(Sign-up sheets at entrance of Commission Chambers.)
1. Call Meeting to Order
2. Invocation
3. Pledge of Allegiance
4. Roll Call
5. Approval of Minutes
6. Communications and Petitions Distribution (if any)
7. Special Awards/Recognition
8. Discussion of City Manager's Recommendations (See Section II)
9. Citizen Comments on City Manager's Recommendations
10. City Commission Action on City Manager's Recommendations
11. Public Hearing: N/A
12. Discussion Item: N/A
13. Comments by Citizens - Please register to speak with the Clerk of Commission
(Non - Calendar items) sign-up sheets at entrance of Commission Chambers
14. Comments by City Manager
15. Comments by City Commission
16. Work Session: N/A
17. Miscellaneous (See Section VI)
II. CITY MANAGER RECOMMENDATIONS (Item #8 above)
The following recommendations are offered for City Commission approval.
A. Purchase Orders, Agreements and Contracts:
(All contracts are valid until delivery is complete or through December 31 5t of the current year).
1. Purchase Orders:
AVIATION
Al. DJL Material & Supply, Inc. (Craftco Supershot 250 diesel meter
with electric hose wand, air compressor, and sealing material)
$120,000.00
1. (cont'd):
Al. Dynatest US, Inc. (calibration and repair seivices for the airport's
runway friction tester through 12/31/24) $12,000.00
A3. GroundsPro LLC (grounds maintenance seivices as needed through
12/31/26) 70,000.00
A4. Kiesler Police Supply (suivival body amor and accessories) 10,500.00
AS. United Rotary Brush Corp (runway brooms, parts and related items as
needed through 12/31/24) 25,000.00
FIRE
Bl. Bound Tree Medical LLC -P0240378- (medical first aid supplies as
needed through 12/31/26) 36,000.00
B2. Bound Tree Medical LLC -P0240380- (EMS gloves as needed through
12/31/27) 170,000.00
B3. Stryker Medical (preventative maintenance and repair seivices as
needed through 12/31/25) 67,000.00
PROCUREMENT MANAGEMENT AND BUDGET
Cl. Creative Financial Staffing LLC (temporary staffing seivices as
needed through 12/31/25) 55,000.00
PLANNING, NEIGHBORHOODS AND DEVELOPMENT
Dl. Beau Townsend Ford, Inc. -P0240443- (two all-wheel-drive electric
pickup trucks) 97,610.00
PUBLIC WORKS
El. A-1 Pest & Termite Doctors (pest control seivices as needed through
12/31/24) 16,000.00
E2. Beau Townsend Ford, Inc. -P0240444- (two all-wheel-drive electric
pickup trucks) 100,690.00
WATER
Fl. BNR, Inc/Jan Products (Wallace & Tieman parts as needed through
12/31/27) 111,500.00
F2. FCX Performance, Inc. (Limitorque brand electric actuators and parts)
14,483.00
F3. Gem City Tools dba Dayton Tool Crib (hardware, tools, and related
items as needed 12/31/27) 60,000.00
F4. Grainger, Inc. (hardware, tools, and related items as needed through
12/31/27) 60,000.00
F5. Keystops LLC ( oil, lubricants and related items as needed through
12/31/27) 75,000.00
2
1. (cont'd):
F6. Process Pump & Seal, Inc. (pump refurbishing, rehabilitation and
rebuilding as needed through 03/31/27) 267,000.00
F7. Buckeye Power Sales Company, Inc. (repair services as needed
through 12/31/24) 26,000.00
F8. Duke's Root Control, Inc. - P0240409- (root control treatment
chemicals and services as needed 12/31/24) 120,000.00
F9. Duke's Root Control, Inc. -P0240516- (Jet Power II grease liquefier as
needed through 12/31/27) 68,000.00
-Depts. of Aviation, Fire, Procurement, Management and Budget, Planning,
Neighborhoods and Development, Public Works, and Water.
TOTAL: $1,581,783.00
2. Stan & Associates - Service Agreement - for the Fleet Management
Building 7 HVAC Exhaust Improvement Design Services - Department of
Public Works/Fleet Management. $78,000.00
(Thru 12/31/25)
C. Revenue to the City:
3. Alcohol, Drug Addiction & Mental Health Services - Service Agreement
funding for psychological services provided to probationers, and a portion of
salary and benefits for a specialized probation officer assigned to Dayton
Regional Mental Health Court-Municipal Court. $47,453.00
(Thru 06/30/24)
4. Paradies-Cooper, LLC (f/k/a Paradies-Dayton, Inc.)- Contract
Modification- second renewal of the third amendment to amended and
restated master lease and concession agreement - Department of Aviation/
AP Admin & Finance. $397,566.02
(Thru 12/31/25)
Emergency Resolution - First and Second Reading
5. No. 6776-23 Establishing the Fiscal Year 2024 Rates, Fees and
Charges for the James M. Cox Dayton International
Airport, and Declaring an Emergency.
3
MR240103
Page 8
WATER-WATER UTILITY FIELD OPERATIONS - CONTINUED
(F9) P0240516 - DUKE'S ROOT CONTROL, INC., SYRACUSE, NY
• Jet Power II grease liquefier as needed through 12/31/2024.
• This good is required to maintain free flowing sewer lines.
• Duke's Root Control, Inc. is recommended as the sole distributor for Jet Power II; therefore,
this purchase was negotiated.
• The Department of Water requests additional authority of $51,000.00 through 12/31/2027.
• The Department of Water recommends approval of this order.
Fiscal
Year Fund Source(s) Fund Code(s) Fund Amount(s)
2024 Sanitary Sewer Operating 55000-3445-1159-54 $17,000.00
2025 Sanitary Sewer Operating 55000-3445-1159-54 $17,000.00
2026 Sanitary Sewer Operating 55000-3445-1159-54 $17,000.00
2027 Sanitary Sewer Operating 55000-3445-1159-54 $17,000.00
The aforementioned departments recommend approval of this order.
12/15/23, 1:15 PM Application Navigator
X ® •·••u<1-1•1 Budget Availability Status FGIBAVL 9.3.13 (BANPROD) A i:.
Chart: 8 Flscal Year: 23 Index: Commit Type: Unc ommitted Fund: 61000 Fleet Management Organization: 6470 Fleet Management Account: 1425 Building Improvements Program: 99 Non•Program Expenditures Keys - > atarto-
Control Fund: 61000 Control OrganlzaUon: 6470 Control Account: 1425 Control Program: Pending Documents:
• BUDGET AV.AIL\IIU.JTY ffA.1\JS CJ lnoert Iii Delete 'I, Copy T. Fl11er
Account nu. Adjust� Budget VTDActlvtty Commltm•nts Availabl• Balanc. P•ndlng Docu�ntl
1425 Building Improvements 134,800 .00 56,800.00 78,0 00 .00
-1
Q,0(1
1611 Wages 2,10 7,200.00 1,659,617.93 . 447,582.0 7
1612 Vacation Leave
0 00
0.00 119,004.0 2 . -119,004.0 2
1
1613 Sick Leave
0 00
. 62,018.76 .00 -62,0 18.76
.: 1614 PersonalLeave
0 00 0
.00 20 ,760 .08 .00 -20 ,760 .08
I 1615
Funeral Leave
0 0
--- - -·-- . 5,521.77 . -5,521.77
- -- - - ----·-
1616 Plus Rating
0 00 0 00
! . 5,127.28 . -5,127.28
j 1618 CompensatOJ)' Leave
0 00 0 00
. 14,314.08 . 0 -14,314.0 8
1620 Holiday
0 00 0 0
. 89,400 .40 . -89,400 .40
1640 Overtime -Civilian
0 00 0 00
. ---- ,.�. ·~· 10 5,000 .00 278,348.77 . 0 -173,348.77
1711 Bonus Pay
0 0
45,500 .00 39,700.00 0.0 0 5,800 .00 -----
� ---
i 1712 Holiday Pay
_______ o_.o_o______
.._,,,_,
__,,_ ..._,_________
19,2 95.68
__________,,______,,_______ .._,.._
0.00 -19,295.68
------
i
1714
1716 Longevity Pay
---·--------·---
Shift Pay . 0 00
17,900 .00
7.92
17,2 29.90
.
0 00
0.0 0
-7.92
670 .10
------------
1717 Retroactive Pay .00 31,364.18 0.00 -31,364.18
� 1751 Meal Allowance
0
0.0 0 2,327.25 0.00 -2,327.2 5
1758 Other Allowances-NT Reimbursement . 58.00 . -58.00
18 13 High Deductible Health Insurance
0 00 0 00
556,300 .00 483,50 3.49 . 72 ,796.51
1816 DPSU Dental -AFSCME
0 00
14,300.00 13,045.69 . 0 1,2 54.31
1817 Superior Dental Non-Bargaining
0 0
2,10 0.00 2,2 40 .73 .00 -140.73
----------
0
Total 3,538,800.00 3,391,554.8 0 56,800.00 90,445.2 0
� 20 v Per Page Record 1 of 28
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https://banner.daytonohio.gov:8443/appllcationNavigator/seamless 1/1
5
2 CA.:
MEMORANDUM
DAYTON
December 20, 2023
TO: Shelley Dickstein
City Manager
FROM: Gil Turner, Director �·
Department of Aviation
SUBJECT: A Resolution Establishing the Fiscal Year 2024 Rates, Fees and Charges for the
James M. Cox Dayton International Airport, and Declaring an Emergency
The Department ofAviation requests the attached Resolution be placed on the January 3,
2024, City Commission calendar for approval.
The rates, fees and charges paid by the Airlines serving the Dayton International Airport are set
by Resolution. An Emergency is being declared because the attached Resolution establishes the
rates, fees and charges that will be effective on January 1, 2024. The 2024 Subsidized Landing
Fee Rate is $4.38 per 1,000 pounds of Maximum Certified Gross Landed Weight, a 1.86%
increase over the 2023 rate. The 2024 Terminal Rental Rate is $78.41 per square foot per year, a
2.16% increase over the 2023 rate. Additional charges are described in the attached Resolution.
If you have any questions or would like additional information, please contact me at (937) 454-
8212.
GBT/ds
Attachments
cc: Mr. Parlette
Ms. Lofton
Mrs. Turner
Mr. Cobb
>Cc::
MEMORANDUM
DAYTON
December 28, 2023
TO: Shelley Dickstein
City Manager
A.P.
FROM: Abhigna Patel-Jones, Director
Division of Procurement, Management & Budget
SUBJECT: New ARPA Procurement Standards
Attached for your review and placement on the January 3, 2024 and January 10, 2024 City
Commission calendars is an Emergency Resolution for implementation of new ARPA
procurement standards on all Dayton Recovery Plan Grant Agreements.
Pursuant to the Agreement, each recipient agreed to adhere to the City's procurement
requirements, as identified on Exhibit B of the Agreements. It has become increasingly
challenging for recipients to effectively procure goods and services at the current monetary
thresholds outlined in the grant agreements. Additionally, the lower limits in the current
threshold have caused delays in processing reimbursements. Emergency passage of this
resolution would increase the procurement threshold alleviating the restrictions and allow
for timely processing of reimbursements.
The thresholds were revised following consultation with the City's legal counsel, and it
aligns with the federal procurement reporting guideline. All grantees with an active
agreement will be notified via a letter, which is attached for your reference.
Please let me know if you have any questions or require additional information.
APJ/clr
Attachments
Cc: Mr. Parlette
Ms. Lofton
7
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