City Commission
Regular MeetingDeltona, FL · May 2, 2016
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Monday, May 2, 2016 5:30 PM 2nd Floor Conference Room
CITY MANAGER AGENDA REVIEW MEETING
1. CALL TO ORDER:
The City Managers Agenda Review Meeting was called to order at 5:30 p.m. by Mayor
Masiarczyk.
2. ROLL CALL – CITY CLERK:
Present: 5 - Commissioner Honaker
Commissioner Commissioner Schleicher
Commissioner Commissioner Smith
Commissioner Soukup
City Attorney City Attorney Vose
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Commissioner Herzberg
The Pledge to the Flag was lead by Mayor Masiarczyk.
Mayor Masiarczyk stated there are two (2) new Public Service Announcements (PSA's) as
requested by City Manager Shang regarding trash that will be shown before Item 4-A,
Approval of the Minutes, that are about one (1) minute each.
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes - Regular Commission Meeting of April 18, 2016 -
Joyce Raftery, City Clerk (386) 878-8502.
5. PRESENTATIONS/AWARDS/REPORTS:
A. Proclamation - Recognition of Ann McFall
B. Recognition - 47th Annual Municipal Clerks Week
C. Proclamation - National Association of Letter Carriers "Stamp Out Hunger"
Food Drive Day
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D. Recognition - Top Shelf Car Wash
Mayor Masiarczyk stated he will turn the Top Shelf Car Wash recognition over to
Commissioner Honaker to present the check showing how much was donated to Relay for
Life.
E. Presentation - Quarterly Reports of City Advisory Boards/Committees -
Joyce Raftery, City Clerk (386) 878-8502.
Mayor Masiarczyk stated next are the quarterly reports and it was determined that all of the
reports would be written.
F. Super Star Student of the Month Certificates for April 2016
6. CITY COMMISSION SPECIAL REPORTS:
Mayor Masiarczyk stated the next item is City Commission Special Reports.
Commissioner Schleicher stated she would be honoring the school at the end because she
believes Special Reports should be regarding things like the Transportation Planning
Organization (TPO). She was asked to limit her comments to four (4) minutes.
Vice Mayor Nabicht stated he will have two (2) short reports and Commissioner Herzberg
stated she would have a report as well on the water compact.
7. PUBLIC FORUM: - Citizen comments limited to items not on the agenda and
comments on items listed on the agenda will take place after discussion of each item.
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Ordinance No. 13-2016, Creating a new Article II,
“Distribution of Unsolicited Materials,” of Chapter 38, “Environment,” of the
Code of Ordinances, for second and final reading - Becky Vose, Legal
Department (407) 448-0111.
Strategic Goal: Public Safety - focus on the City’s beautification program.
Mayor Masiarczyk stated the next item is regarding the distribution of unsolicited materials
and he acknowledged there were two (2) gentlemen in attendance that will speak about this
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item.
Vice Mayor Nabicht asked City Attorney Vose if she was able to make the additions to the
ordinance that he asked for and City Attorney Vose responded that she had emailed them
to him. He stated he is looking to make a slight change in addition to include material that is
placed on vehicles while on public or private properties.
After discussion, it was determined that any further discussion would take place at the
regular meeting.
B. Approval of Ordinance No. 20-2016; Amending Chapter 94, “Impact Fees,”
Section 94-8, “Payment,” of the Code of the City of Deltona; Changing
when Impact Fees are Paid and Conditions of Payment, for second and
final reading. - Becky Vose, Legal Department (407) 448-0111.
Strategic Goal: City infrastructure improvement and related funding.
Mayor Masiarczyk asked if there were any questions or comments on this item and there
were none.
C. Public Hearing - Halifax Crossings Final Plat (FP 16-001) - Chris Bowley,
Planning and Development Services, (386) 878-8602.
Strategic Goal: Economic Development.
Mayor Masiarczyk stated the next item is regarding the Halifax Crossings Final Plat and he
asked if Mr. Bowley was in attendance.
Vice Mayor Nabicht asked Mr. Bowley about the one (1) piece of property that is in the
middle of the project and Mr. Bowley responded that it is an outparcel. He stated he just
wanted to make sure that there would be access to the property and Mr. Bowley responded
"yes".
D. Request for approval of Resolution No. 2016-19 - Approval of Prior Year (FY
2014/2015) Budget Carry Forward of Municipal Complex Funds - Robert
Clinger, Finance Director (386) 878-8552.
Strategic Goal: Infrastructure
Mayor Masiarczyk stated the next item is a simple budget carry forward from a project that
was not completed and there were no questions or comments.
10. OLD BUSINESS:
11. NEW BUSINESS:
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A. Request approval of sole source recommendation for Brighthouse - Steve
Narvaez, IT (386) 878-8802.
Mayor Masiarczyk stated the next item is regarding Brighthouse being a sole source
provider and there were no questions or comments.
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
Commissioner Soukup stated since the last meeting he had received some additional
information that he had forwarded to the City Manager for her to look at regarding additional
health care options. City Manager Shang stated she had not had a chance to look at that
material yet.
Commissioner Honaker spoke about the email traffic on the Boys and Girls Club regarding
charitable contributions contained in the City's budget and that the Commission had talked
about just adding a line in the budget called aid to private organizations to make sure it gets
discussed. City Manager Shang responded that last year the Boys and Girls Club and the
Center for the Visually Impaired missed the filing deadline, but that they both made the
deadline this year, they are following the process, they attended the introductary meeting,
they know the deadlines so she does not see any problems with them going through the
process. Commissioner Soukup asked if Mr. Pizza applied and Mr. Bowley responded he
did not believe he did.
Mayor Masiarczyk stated it is simple; anyone who is wanting funds in this budget should
apply so that it can be reviewed during the budget process and City Manager Shang
responded normally the City has not set asside any dollars for private organizations. She
stated the City did make an exception last year because two (2) entities missed the
deadline for the Community Development Block Grant (CDBG) program and she believes
the question is does the City want to continue and have a line item for this. She stated the
City had a $10,000 line item for the Boys and Girls Club and there is a line item for the
Counsel on Aging (COA) but, that is to run the senior programs at the Senior Center and
other than that there is only the scholarship program. She stated the question is does the
City want to expand on donations to private organizations.
Commissioner Schleicher stated she agreed the Commission needs to look at the policy
for the donations to non profits because there were all kinds of battles when the
Commission started this so, we have to be very careful. Mayor Masiarczyk reminded the
Commission that the CDBG money can only be used in certain areas.
Commissioner Honaker stated he just wanted to add Boys and Girls Club to the budget
each year so the organization would not have to apply for CDBG funds just like the City
does with COA and the scholarships. Vice Mayor Nabicht agreed with Commissioner
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Honaker about the budget but, he still wants to use that revenue stream from CDBG.
Mayor Masiarczyk suggested this should be part of the budget discussions but, the people
that want to request money need to get those requests in writing to the City Manager who
can then put that in some "pot" and the Commission will decide whether to fund it or not.
City Manager Shang responded she will put a list together so the Commission can have a
dialogue regarding this topic.
Commissioner Herzberg asked to clarify that someone would need to apply for CDBG
money and there are deadlines but, Commissioner Honaker is suggesting a line item for
the Boys and Girls Club and that was her question; What does the City provide for social
services from the General Fund which is basically COA and Scholarships, now the City has
more leverage with SHIP funds, right. Mr. Bowley responded not to comingle the two (2) but,
Federalized funds from CDBG are for a specific purpose and must be applied through a
regimented process of the Notice of Funding Availability (NOFA). He stated separate and
detached would be localized funds like COA, however, COA has also utilized CDBG funds
in the past.
Mayor Masiarczyk reiterated that any organization that the Commission would like to lend
support to needs to be told to get a request into the City Manager, the City Manager will
then put the request into whatever slot it needs to be in, in the budget, and the Commission
will discuss it at that time. He stated Mr. Bowley can explain the use of CDBG funds at that
time and whether they qualify or not depending on the amount of funds available in the
General Fund budget for non-profits.
Mr. Kent asked what the deadline is that is referred to for the CDBG funds and City
Manager Shang responded the deadline has passed.
15. ADJOURNMENT:
Mayor Masiarczyk adjourned the meeting at 5:45 p.m.
_________________________________
Janet Day, Deputy City Clerk
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Agenda
City Commission
Monday, May 2, 2016 5:30 PM 2nd Floor Conference Room
CITY MANAGER AGENDA REVIEW MEETING
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Commissioner Herzberg
Background: At the Regular City Commission Meeting on Monday, October 17,
2011, the City Commission approved to have each Commissioner by
District schedule someone to present the invocation at each Regular
City Commission meeting rotating each Commissioner by District
starting with District #1, #2, #3, #4, #5, #6 and the Mayor.
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes - Regular Commission Meeting of April 18, 2016 - Joyce
Raftery, City Clerk (386) 878-8502.
Background: N/A
Attachments: April 18, 2016 Minutes
5. PRESENTATIONS/AWARDS/REPORTS:
A. Proclamation - Recognition of Ann McFall
Background: A proclamation to recognize Ann McFall for her years of service to the
residents of Deltona and Volusia County. Ms. McFall served on the
Deltona MSD and as President of the Deltona Lakes Elementary PTA.
She also served on the Volusia County School Board, the Volusia
County Charter Review Commission and the Volusia County Council. In
2004, Ms. McFall became the third elections supervisor in modern
Volusia County.
Attachments: Ann McFall
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B. Recognition - 47th Annual Municipal Clerks Week
Background: The week of May 1-7, 2016 is designated as the 47th Annual
"Municipal Clerks Week”. On behalf of the Commission and staff, I
would like to extend our appreciation to our City Clerk Joyce Raftery,
Deputy City Clerk Janet Day, and the City Clerk’s Office staff, Karissa
Cook, Liz Keys and Denise Magliotti, for the services which they
provide to our community. The Clerk "serves as the professional link
between the citizens, the local governing bodies and agencies of
government at other levels."
C. Proclamation - National Association of Letter Carriers "Stamp Out Hunger"
Food Drive Day
Background: Proclamation to recognize the letter carriers who coordinate and help
execute the Florida Letter Carriers Food Drive each year. The 24th
anniversary of “Stamp Out Hunger” Food Drive will be held Saturday,
May 14th, 2016. This event is the nation’s largest one-day effort to
combat hunger.
Attachments: NALC Stamp Out Hunger
D. Recognition - Top Shelf Car Wash
Background: A special thanks to the following: Top Shelf Car Wash owners, Chip
Burton and Steve Mountcastle and Top Shelf employees for their help in
the Relay for Life fundraiser for Team Commish.
Cash donations made by Car Wash patrons: $252.28
426 cars washed today: $426.00
Total Funds donated: $678.28
In-kind donations from Top Shelf owners - paying for the banner and
T-Shirts: $340.21
In-kind donations from Top Shelf Car Wash of 70 free $6.00 car
washes: $420.00
Total In-kind donations: $760.21
For a grand total of: $1,438.49. This does not include the hours
donated by the Top Shelf design team to design and order the banner
and T-shirts.
E. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce
Raftery, City Clerk (386) 878-8502.
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Background: Quarterly Reports of City Advisory Boards/Committees:
1) Deltona Economic Development Advisory Board - (Presented by
Chairman Tanya Boggs)
2) Planning and Zoning Board - (Written Report Only)
3) Firefighters’ Pension Plan Board of Trustees - (Written Report Only)
Attachments: DEDAB 2016 1st Quarter Report
P&Z 2016 1st Quarter Report
FFPP 2016 1st Quarter Report
F. Super Star Student of the Month Certificates for April 2016
Background: Super Star Student of the Month awards for April 2016 will be
presented to:
1. Deltona Lakes Elementary, Coen Haas, 2nd Grade
2. Discovery Elementary, Armani Ramos, 2nd Grade
3. Enterprise Elementary, Jillian Fox, 4th Grade
4. Forest Lake Elementary, Zoie Martin, 5th Grade
5. Friendship Elementary, Nicholas Morrissette, 5th Grade
6. Pride Elementary, Kiana Owens, 4th Grade
7. Spirit Elementary, Hailey Miller, 4th Grade
8. Sunrise Elementary, Jacob Navarro, 4th Grade
9. Timbercrest Elementary, Maya Vazquez, 2nd Grade
10. Galaxy Middle, Louis “Dietrich” Gvzmann Sivilotti, 8th Grade
11. Heritage Middle, Lauren Jackson, 6th Grade
12. Deltona High, Catharin MacFarlane, 12th Grade
13. Pine Ridge High, Vianca Pena, 11th Grade
14. University High, Austin Carter, 12th Grade
Attachments: April 2016 Super Star Student Achievements
6. CITY COMMISSION SPECIAL REPORTS:
7. PUBLIC FORUM: - Citizen comments limited to items not on the agenda and
comments on items listed on the agenda will take place after discussion of each item.
Citizen comments for any items. (4 minute maximum length per speaker)
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
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8. CONSENT AGENDA:
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Ordinance No. 13-2016, Creating a new Article II, “Distribution
of Unsolicited Materials,” of Chapter 38, “Environment,” of the Code of
Ordinances, for second and final reading - Becky Vose, Legal Department
(407) 448-0111.
Strategic Goal: Public Safety - focus on the City’s beautification program.
Background: This ordinance would prohibit and prevent the indiscriminate throwing
of unsolicited newspapers, handbills, advertisements, or other paper
materials on lawns, driveways, rights of way, or porches, when such
materials can be blown around, can cause unsightly littering and the
clogging of storm drains, and can cause the general decrease in the
aesthetic quality of neighborhoods with associated lowering of property
values.
Attachments: Ordinance No. 13-2016 (Distribution of Unsolicited Materials)
B. Approval of Ordinance No. 20-2016; Amending Chapter 94, “Impact Fees,”
Section 94-8, “Payment,” of the Code of the City of Deltona; Changing when
Impact Fees are Paid and Conditions of Payment, for second and final reading.
- Becky Vose, Legal Department (407) 448-0111.
Strategic Goal: City infrastructure improvement and related funding.
Background: Ordinance No. 20-2016 revises the regulations regarding the payment
of impact fees; changing when impact fees are paid and the conditions
of payment. Formerly, impact fees were due prior to certificate of
occupancy, but under the new ordinance, they will be due upon
issuance of building permit.
Attachments: Ordinance No. 20-2016
C. Public Hearing - Halifax Crossings Final Plat (FP 16-001) - Chris Bowley,
Planning and Development Services, (386) 878-8602.
Strategic Goal: Economic Development.
Background: On April 21, 2016, the City’s Development Review Committee (DRC)
reviewed the Final Plat (FP 16-001) for the above listed site. Based on
the above, the attached Final Plat is being brought to the City
Commission for review and approval (please see the attached Final
Plat and staff report). All comments cited in the attached DRC staff
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report have been satisfied.
Attachments: FP16-001 Halifax Crossings Staff Report
TetraTech FP Review 040516
Sheet 1 Halifax Crossings Final Plat
Sheet 2 Halifax Crossings Final Plat
Sheet 3 Halifax Crossings Final Plat
Sheet 4 Halifax Crossings Final Plat
Sheet 5 Halifax Crossings Final Plat
Sheet 6 Halifax Crossings Final Plat
D. Request for approval of Resolution No. 2016-19 - Approval of Prior Year (FY
2014/2015) Budget Carry Forward of Municipal Complex Funds - Robert
Clinger, Finance Director (386) 878-8552.
Strategic Goal: Infrastructure
Background: There were remaining funds from the FY 2014/2015 Budget for the
laying of fiber optic lines due to the fact that the project was not
completed by year end. Staff would like to carry these funds over into
the current budget year so as to allow for completion of the project.
Attachments: Budget Amendment 2016-31-1
Res 2016-19 budget amendment carry forward
10. OLD BUSINESS:
11. NEW BUSINESS:
A. Request approval of sole source recommendation for Brighthouse - Steve
Narvaez, IT (386) 878-8802.
Background: Brighthouse custom built this network completely off their existing fiber
backbone that exists within the City. No other vendor has the coverage
or ability to match the delivery speeds we currently receive from
Brighthouse. See attached Brighthouse PDF that shows the benefits
the City receives on top of our network services.
Attachments: City of Deltona BHN Partnership sole source
City of Deltona 2016
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
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14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need
a record of the proceedings, and for such purpose he/she may need to ensure that
a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of
the meeting date and time at (386) 878-8500.
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