City Commission
Regular MeetingDeltona, FL · July 16, 2018
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Monday, July 16, 2018 5:30 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
Mayor Masiarczyk called the City Manager Agenda Review Meeting to order at 5:30 p.m.
2. ROLL CALL – CITY CLERK:
Present: 4 - Commissioner Honaker
Commissioner Ramos
Vice Mayor Herzberg
Mayor Masiarczyk
3. INVOCATION AND PLEDGE TO THE FLAG:
Mayor Masiarczyk led the Pledge to the Flag.
Mayor Masiarczyk reminded the Commission there is a Special Commission Meeting that
starts at 6:00 p.m. downstairs. He asked Commissioner McFall is he understood the
situation with the Invocation and Commissioner McFall responded "yes" that we will start
with a Moment of Silence followed by Pledge to the Flag and he asked if there would be
anyone to sing. Mayor Masiarczyk responded that Mr. Pizza will let Commissioner McFall
know who will be singing.
There were no other comments.
A. Invocation Presented by Commissioner McFall.
4. APPROVAL OF MINUTES & AGENDA:
Mayor Masiarczyk stated next is the approval of the minutes.
There were no questions or comments on this item.
A. Approval of minutes - Regular Commission Meeting of July 2, 2018, as
presented. - Joyce Raftery, City Clerk (386) 878-8502.
5. PRESENTATIONS/AWARDS/REPORTS:
Mayor Masiarczyk stated that Commissioner Ramos has agreed to read the proclamation
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for Puerto Rican Constitutional Week and the Quarterly Reports are all written reports. He
added the William S. Harvey Deltona Scholarship Committee did not meet during the last
quarter.
A. Proclamation - Puerto Rico Constitutional Day
B. Presentation - Quarterly Reports of City Advisory Boards/Committees -
Joyce Raftery, City Clerk (386) 878-8502.
6. CITY COMMISSION SPECIAL REPORTS, REQUESTS AND DISCUSSION TOPICS:
Mayor Masiarczyk asked if the were any City Commission Special Reports or requests for
topics.
Commissioner Honaker asked about adding something to tonights meeting concerning
changing the speed limit on Catalina while there wasn't any turn lane back to 35 MPH by the
Sixma's. Mayor Masiarczyk suggested Commissioner Honaker get with the City Manager
to ask VCSO to weigh that request.
Mayor Masiarczyk asked again if there were any Special Reports and there were none.
7. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the
agenda and comments on items listed on the agenda will take place after discussion
of each item. Please be courteous and respectful of the views of others. Personal
attacks on Commission members, City staff or members of the public are not
allowed, and will be ruled out of order by the Mayor.
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
Mayor Masiarczyk stated next is the Consent Agenda that has an item regarding the CDBG
awarding of block grants and public service allocations for the year.
City Manager Shang stated there is an anomolie because we have an access amount of
about $8,000 from an intity that had requested a certain amount and the amount that was
allocated based on a merit system exceeds the request and we need to address this. She
asked whet we should do with that. Mayor Masiarczyk asked if City Manager Shang wanted
to pull that item and City Manager Shang responded "yes".
Vice Mayor Hezberg commented she did not understand some of the awards. City
Manager Shang responded the awards are based on merit irrespective of the request. She
stated there are certain criteria the eneities a ranked on and it so happens based on the
merits the entities could get more than was requested and then others get less that was
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requested. Mayor Masiarczyk commented it is something that always happens but it does
not sit well with people and we can talk about it later.
Commissioner Bradford asked who missed the deadline last year. Mr. Paradise
responded Community Life Center. City Manager Shang commented The House Next Door
also missed it. Commissioner Bradford pointed out that The House Next Door missed the
deadline this year.
Mayor Masiarczyk stated the Commission should discuss this downstairs in front of the
public and that the item will be pulled by staff.
Vice Mayor Herzberg questioned why Futures was awarded so much. Mr. Paradise
responded one of the reasons why Futures ranked so high is because every dollar received
from any source there is a substantial match that others bring to the table making them very
well leveraged. He stated that is why the Planning & Zoning Board ranked Futures so high.
Vice Mayor Herzberg responded she understands the ranking however she is looking at the
charity as a whole compared to the other charities that are listed and percentage of what
the charity does like the Boys & Girls Club that is here in Deltona for Deltona kids.
Commissioner Nabicht reminded the Commission that the Boys & Girls Club receives other
things from the City such as use of a building, etc.
There were no other comments on this item.
A. Public Hearing - Resolution No. 2018-43, Community Development
Block Grant Public Service (CDBG) Allocations for Program Year 2018-
2019. Ron A. Paradise Assistant Director, Planning and Development
Services (386)878-8610.
Strategic Goal: Fiscal Issues - other grants as approved by the City
Commission.
9. ORDINANCES AND PUBLIC HEARINGS:
Mayor Masiarczyk stated the next item is an ordinance amending the City of Delton Land
Development Code (LDC) regarding "Flex Space". He stated the item is self explanatory.
There were no questions or comments on this item.
A. Public Hearing - Ordinance No. 08-2018, Amending the City of Deltona
Land Development Code to add the definition of “flex space” (Chapter
70); add flex space to the list of permitted uses within the C-2 zoning;
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and remove “stamp redemption centers” from the C-2 list of permitted
uses (Chapter 110), at first reading - Ron A. Paradise, Assistant Director,
Planning and Development Services (386)878-8610.
Strategic Goal: Economic Development, determine a business niche for
the City to target/pursue.
10. OLD BUSINESS:
11. NEW BUSINESS:
None.
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
Mayor Masiarczyk state before he adjourns he wanted to mention the Special City
Commission Meeting at 6:00 p.m. so there is a half hour window and he listed the items on
the agenda. He stated these are proposed assessments and some may change.
City Manager Shang stated when the Commission discusses the Solid Waste she will
make a special request that there be a Special Commission Meeting the following week
prior to the Workshop. Mayor Masiarczyk that will be after the negotiations so when we get
to that item tonight we will set the rate that is proposed but the rate could still come down.
Commissioner Ramos asked to clarify that there are no official rates. Mayor Masiarczyk
responded these are tentative rates which we have to have for the Property Appraiser for
the tax bill. City Manager Shang commented we still have until next Monday and that will be
that. Commissioner Nabicht reminded everyone that the rate has to be set high because we
can only go lower.
Commissioner McFall asked if he could add under Old Business questions regarding the
Guardian Program, if the City had received any information back from the County and if that
would be an appropriate time to bring that up. He stated by consensus the Commission had
sent a letter. Mayor Masiarczyk responded only one city paid. Commissioner McFall
responded that is not what the News Journal said today. City Manager Shang responded
the newspaper is confusing the Resource Officers versus the Marshall Program (Guardian
Program) because some cities were already funding the Resource Officers. Mayor
Masiarczyk stated Edgewater is the only city who agreed to pay and that amount was
$23,000. City Manager Shang added there are other cities who are still looking at it. Mayor
Masiarczyk commented the one thing he has not been able to find out is why some cities
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are not even listed to contribute however the cities have a school and a charter school. City
Attorney Marsha Segal-George commented she is only attending the meeting for a short
period of time but sh has pulled the legislation on that program and it is very clear that the it
was the intent of the Legislature that the cost would be handled between the School Boards
and the law enforcement; there was not any mention of any cities' obligationto participate
and there are even specific provisions in the legislation of money that would be designated
for the program.
The Commission agreed Commissioner McFall could bring this topic up.
Mayor Masiarczyk adjourned the meeting at 5:40 p.m.
____________________________________
Janet Day, DEPUTY CITY CLERK
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Agenda
City Commission
Mayor John C. Masiarczyk
Vice Mayor Heidi Herzberg
Commissioner Anita Bradford
Commissioner Gary Mitch Honaker
Commissioner Robert D. McFall
Commissioner Chris Nabicht
Commissioner Victor M. Ramos
Monday, July 16, 2018 5:30 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Commissioner McFall.
Background: At the Regular City Commission Meeting on Monday, October 17,
2011, the City Commission approved to have each Commissioner by
District schedule someone to present the invocation at each Regular
City Commission meeting rotating each Commissioner by District
starting with District #1, #2, #3, #4, #5, #6 and the Mayor.
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes - Regular Commission Meeting of July 2, 2018, as
presented. - Joyce Raftery, City Clerk (386) 878-8502.
Background: N/A
Attachments: July 2, 2018 Minutes.pdf
5. PRESENTATIONS/AWARDS/REPORTS:
A. Proclamation - Puerto Rico Constitutional Day
Background: Puerto Rico Constitution Day, is celebrated annually on July 25th to
respect and honor the constitution of the country.
Attachments: Puerto Rico Constitution Week
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B. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce
Raftery, City Clerk (386) 878-8502.
Background: Quarterly Reports of City Advisory Boards/Committees:
1) Parks and Recreation Advisory Committee - (Written Reports Only)
· Senior Advisory Sub-Committee
· Youth Advisory Sub-Committee
· Citizen Accessibility Advisory Sub-Committee
2) Affordable Housing Advisory Committee & Ordinance Review
Committee - (Written Reports Only)
3) William S. Harvey Deltona Scholarship Advisory Board - (Did not
meet during this quarter)
Attachments: Combined Quarterly Report 06-30-18
ORC & AHAC 2018 2nd Quarter Report
6. CITY COMMISSION SPECIAL REPORTS, REQUESTS AND DISCUSSION TOPICS:
7. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the
agenda and comments on items listed on the agenda will take place after discussion
of each item. Please be courteous and respectful of the views of others. Personal
attacks on Commission members, City staff or members of the public are not
allowed, and will be ruled out of order by the Mayor.
Citizen comments for any items. (4 minute maximum length per speaker)
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
A. Public Hearing - Resolution No. 2018-43, Community Development Block Grant
Public Service (CDBG) Allocations for Program Year 2018-2019. Ron A.
Paradise Assistant Director, Planning and Development Services (386)878-
8610.
Strategic Goal: Fiscal Issues - other grants as approved by the City
Commission.
Background: The City of Deltona (City) receives Community Development Block
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Grant (CDBG) funds from the U.S. Department of Housing and Urban
Development (HUD) on an annual basis. The City has been notified that
it will receive approximately $585,873 for HUD Program Year (PY)
2018-2019. These funds are available to implement activities
identified in the City’s 2018-2022 Five Year Consolidated Plan (Con
Plan) and 2018-2019 Annual Action Plan (AAP), which is currently
under public notice and public participation until August 6, 2018. After
the public notice and participation process is complete both documents
will be presented to the Commission for approval. The Con Plan, list
areas in which the City would like to expend CDBG monies over the
next five years and the Annual Action Plan (AAP) list projects to be
undertaken in each individual PY.
Per HUD guidelines, up to 15%, of the CDBG allocation can be used to
fund public service organizations serving City residents. In accordance
with HUD guidelines there has been public participation to help
determine how the CDBG funds are to be used within the City. Seven
public service applications were received by the City. The City’s
Planning & Zoning Board served as the ranking and review committee
for these grant applications. On May 16, 2018 applicants were
provided an opportunity to give an oral presentation about their
program and answer any questions from the Planning and Zoning
Board.
The following is the result of the Board’s ranking predicated on a merit
based review of each application:
APPLICANT REQUESTED AWARDED
DIFFERENCE
Boys and Girls Club $15,000.00 $13,356.12 -
$1,643.88
Early Learning Coalition $11,000.00 $12,976.55
+$1,976.55
FUTURES-Take Stock $ 8,769.00 $12,786.77
+$4,017.77
Council on Aging $15,500.00 $12,668.16 -
$2,831.84
Hands of Hope $10,000.00 $11,624.34 +$1,624.34
The Neighborhood Center $20,000.00 $10,865.20 -
$9,134.80
Community Life Center $25,000.00 $10,722.86 -
$14,277.14
The ranking by the Planning and Zoning Board created a condition
where three of the applicants are recommended to receive more
funding than requested. The entities recommended to receive a greater
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allocation have indicated they have the capacity to utilize the extra
funding. However, the Commission has options with regard to the
allocation. Options include:
1) Reallocate the extra award amount of $7,618.66 proposed to
the three applicants to the other four applicants.
2) Divide the extra award amount by seven ($1,088.38) and grant
each applicant that amount.
3) Other allocation methods as long as the total does not exceed
$85,000 (approximately 15% of entire CDBG allocation).
Attachments: Resolution CDBG Public Service Allocations
CDBG -Public Service- 2018-2019 Master Ranking Sheet-6-29-18
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Ordinance No. 08-2018, Amending the City of Deltona Land
Development Code to add the definition of “flex space” (Chapter 70); add flex
space to the list of permitted uses within the C-2 zoning; and remove “stamp
redemption centers” from the C-2 list of permitted uses (Chapter 110), at first
reading - Ron A. Paradise, Assistant Director, Planning and Development
Services (386)878-8610.
Strategic Goal: Economic Development, determine a business niche for the City
to target/pursue.
Background: Over the last 30 years the need for less traditional commercial space
has greatly expanded. The trend has been towards a flexible mix of
spaces such as office, show room, retail, and assembly/clean light
production areas in one building. This type of use is referred to as Flex
Space and is highly sought after by small business and is often utilized
by start-up businesses and entrepreneurs. Flex Space accommodates
a range of companies including start-ups to well-established
businesses. Flex Space is in high demand. TEAM Volusia has stated
that all of the established Flex Space in Southwest Volusia County is
occupied.
Flex Space is not a traditional industrial or heavy commercial use. Flex
Space buildings generally resemble commercial retail or office
structures. Flex Space can be occupied by a wide range of
employment generating end users such as small scale producers,
construction trade offices, bakeries, small scale shipping /packaging
operations, etc.
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The intent is to define Flex Space as part of Chapter 70 as follows:
Mixture of climate controlled office and/or retail showroom with work
space that may or may not be climate controlled. Flex space can be
used for office and retail uses along with general service activities,
storage, staging, assembly, and/or light production.
In addition, Flex Space would be added to the list of principal uses
under the C-2 zoning classification. The C-2 is a more intensive
commercial oriented zoning category typically applied to land
associated with high volume thoroughfares.
Finally, City Staff also recommends removal of stamp redemption
centers from the C-2 General Commercial Zoning District list of
permitted principal uses. The term refers to a discontinued line of
trading stamp operations popular in the United States from the 1900s
until the late 1980s. This use is considered obsolete.
Attachments: ORDINANCE 08-2018
Exhibit A
10. OLD BUSINESS:
11. NEW BUSINESS:
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need
a record of the proceedings, and for such purpose he/she may need to ensure that
a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of
the meeting date and time at (386) 878-8500.
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