City Commission
Regular MeetingDeltona, FL · August 6, 2018
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Monday, August 6, 2018 5:30 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
Mayor Masiarczyk called the City Manager's Agenda Review Meeting to order at 5:30 p.m.
2. ROLL CALL – CITY CLERK:
Present: 7 - Commissioner Bradford
Commissioner McFall
Commissioner Nabicht
Commissioner Ramos
Vice Mayor Herzberg
Mayor Masiarczyk
City Attorney
Excused: 1 - Commissioner Honaker
3. INVOCATION AND PLEDGE TO THE FLAG:
Mayor Masiarczyk led the Pledge to the Flag.
A. Invocation Presented by Commissioner Ramos.
Mayor Masiarczyk asked Commissioner Ramos if he was prepared for the invocation.
Commissioner Ramos responded "yes" he had invited a pastor but if not he will have a
silent invocation.
Commissioner Bradford commented that Pastor Bradley may be attending the meeting.
4. APPROVAL OF MINUTES & AGENDA:
Mayor Masiarczyk stated next are the minutes from the July 16, 2018 Special Meeting and
Regular Commission Meeting. There were no questions or comments on this item.
A. Approval of minutes - Special Commission Meeting and Regular
Commission Meeting of July 16, 2018, as presented. - Joyce Raftery, City
Clerk (386) 878-8502.
5. PRESENTATIONS/AWARDS/REPORTS:
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Mayor Masiarczyk stated the next item is presentations of the quarterly board meeting
reports. He stated all will be written except the Team Volusia report where Team Volusia
will be answering a question.
City Manager Shang stated there was a question brought up during the budget discussions
regarding job creation and there are two (2) slides included as part of the agenda.
City Manager Shang stated she will also be introducing Mr. Cooper after the presentations.
A. Presentation - Quarterly Reports of City Advisory Boards/Committees -
Joyce Raftery, City Clerk (386) 878-8502.
6. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
Mayor Masiarczyk asked if there were any Special Reports tonight.
Commissioner Bradford stated she will have a special request to bring up downstairs.
Commissioner Nabicht stated he will announce that he was re-appointed to the
Transportation Planning Authority (TPO) Executive Board by the new Chairman, Leda
Handy-Peters.
There were no other comments or requests on this item.
7. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the
agenda and comments on items listed on the agenda will take place after discussion
of each item. Please be courteous and respectful of the views of others. Personal
attacks on Commission members, City staff or members of the public are not
allowed, and will be ruled out of order by the Mayor.
Mayor Masiarczyk stated for the Public Forum if there are a lot of people signed up to
speak and since our agenda seems to be non-controversial he suggested starting the
Public Forum and stopping the Public Forum at about 7:30 p.m. as there will be people
attending for the agenda items. Once the agenda items are done the meeting will continue
with Public Forum. He asked if there were any objections to deviating from the agenda and
he went over the agenda items commenting the Consent Agenda only has two (2) items
regarding Parks which has been discussed before and is above the City Manager's
spending ability and the other item which is the window tinting at the Center. He stated
under Ordinances and Public Hearings is an item regarding the plan for the Community
Development Block Grant (CDBG) Funds.
There were no questions or comments.
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CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
A. Request approval of Resolution No. 2018-45 to amend Parks Projects Fund
budget and authorize expenditures for Scoreboard Upgrades at Dupont
Lakes and Dewey Boster Parks. - Camille Hooper, Finance Department
(386) 878-8552.
Strategic Goal: Infrastructure: Park Facilities
B. Request approval of window tinting expenditures at The Center at Deltona.
- Camille Hooper, Finance Department (386) 878-8552.
Strategic Goal: Finance Issues/Economic Development - The Center at
Deltona
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Resolution No. 2018-46, U.S. Housing and Urban
Development (HUD) required 2018-2022 Consolidated Plan and 2018-2019
Annual Action Plan - Ron A. Paradise, Assistant Director, Planning and
Development Services (386) 878-8610.
Strategic Plan: Internal and External Communication - Conduct a needs
assessment for social services and communicate resources for public
benefit.
10. OLD BUSINESS:
None.
11. NEW BUSINESS:
None.
12. CITY ATTORNEY COMMENTS:
None.
13. CITY MANAGER COMMENTS:
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None.
14. CITY COMMISSION COMMENTS:
Mayor Masiarczyk stated tomorrow is Dr. Wygand's 50th year praciting medicine in
Deltona. He stated a proclamation was done and he will be dropping it off to Dr. Wygand's
office and present it to him.
15. ADJOURNMENT:
Mayor Masiarczyk stated there being no other business the meeting is adjourned. The
meeting adjourned at 5:35 p.m.
__________________________________
Janet Day, DEPUTY CITY CLERK
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Agenda
City Commission
Mayor John C. Masiarczyk
Vice Mayor Heidi Herzberg
Commissioner Anita Bradford
Commissioner Gary Mitch Honaker
Commissioner Robert D. McFall
Commissioner Chris Nabicht
Commissioner Victor M. Ramos
Monday, August 6, 2018 5:30 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Commissioner Ramos.
Background: At the Regular City Commission Meeting on Monday, October 17,
2011, the City Commission approved to have each Commissioner by
District schedule someone to present the invocation at each Regular
City Commission meeting rotating each Commissioner by District
starting with District #1, #2, #3, #4, #5, #6 and the Mayor.
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes - Special Commission Meeting and Regular Commission
Meeting of July 16, 2018, as presented. - Joyce Raftery, City Clerk (386)
878-8502.
Background: N/A
Attachments: July 16, 2018 SCM Minutes
July 16, 2018 RCM Minutes
5. PRESENTATIONS/AWARDS/REPORTS:
A. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce
Raftery, City Clerk (386) 878-8502.
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Background: Quarterly Reports of City Advisory Boards/Committees:
1) Deltona Economic Development Advisory Board - (Written Report
Only)
2) Planning and Zoning Board - (Written Report Only)
3) Firefighters’ Pension Plan Board of Trustees - (Written Report Only)
4) Team Volusia - (Written Report Only)
Attachments: DEDAB Second Quarter 2018 Report
P&Z Second Quarter 2018 Report
FFPP Second Quarter 2018 Report
Team Volusia 2nd Quarter 2018 Report.pdf
6. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
7. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the
agenda and comments on items listed on the agenda will take place after discussion
of each item. Please be courteous and respectful of the views of others. Personal
attacks on Commission members, City staff or members of the public are not
allowed, and will be ruled out of order by the Mayor.
Citizen comments for any items. (4 minute maximum length per speaker)
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
A. Request approval of Resolution No. 2018-45 to amend Parks Projects Fund
budget and authorize expenditures for Scoreboard Upgrades at Dupont Lakes
and Dewey Boster Parks. - Camille Hooper, Finance Department (386)
878-8552.
Strategic Goal: Infrastructure: Park Facilities
Background:
In the City Commission Budget Workshop of July 11, 2018,
Commissioners discussed potential upgrades for the scoreboards at
Dupont Lakes and Dewey Boster Parks, which are aging and soon to
be obsolete. Commission directed staff to prepare the necessary
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paperwork to accomplish the upgrade.
Parks & Recreation staff estimate that the scoreboards would cost
$25,000 for each park, for a total of $50,000. Staff also recommends a
10% contingency for unanticipated ancillary costs, for a total
amendment amount of $55,000.
Finance staff reviewed the Parks Projects Fund and, based on
consultation with Parks staff, recommends that budget remaining from
completed or on-hold projects be reallocated in order to complete the
scoreboard upgrades. The attached budget amendment reallocates
funds from completed or on-hold projects to the scoreboard upgrade as
follows:
$41,600 Vann Park (on hold)
$ 8,590 Dwight Hawkins (completed)
$ 2,635 Harris Saxon (completed)
$ 2,175 Veterans Memorial (completed)
$55,000
Attachments: Resolution 2018-45 Parks Projects Dupont-Dewey Scoreboards
2018-066 Scoreboards
B. Request approval of window tinting expenditures at The Center at Deltona. -
Camille Hooper, Finance Department (386) 878-8552.
Strategic Goal: Finance Issues/Economic Development - The Center at Deltona
Background: The Center at Deltona has requested tinting of the windows throughout
the building to help maintain optimal indoor temperature and ultimately
reduce cooling costs. A vendor has been selected per the City’s
Purchasing Procedures to provide the tinting. Construction of the
Center was budgeted in fiscal year 2017-18, and sufficient budget is
available, so no budget amendment is requested. Approval of the
expenditure is requested in accordance with Section 3.02 of the City’s
Purchasing Policies and Procedures because the estimated cost of the
tinting ($39,200) exceeds $25,000.
Attachments: R-2018-50 - Purchases for The Center at Deltona
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Resolution No. 2018-46, U.S. Housing and Urban
Development (HUD) required 2018-2022 Consolidated Plan and 2018-2019
Annual Action Plan - Ron A. Paradise, Assistant Director, Planning and
Development Services (386) 878-8610.
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Strategic Plan: Internal and External Communication - Conduct a needs
assessment for social services and communicate resources for public benefit.
Background: The City of Deltona is an Entitlement Community and is therefore
eligible to receive funds directly from the U.S. Department of Housing
and Urban Development (HUD) as a Community Development Block
Grant (CDBG).
However, the City is required to submit to HUD a Five-Year
Consolidated Plan (Con Plan) every five years, and an Annual Action
Plan (AAP) every year. The Con Plan summarizes the anticipated
usage of funds over a five-year period. The AAP provides an annual
break down of how the funds will be used annually to meet the goals
addressed in the Con Plan. The proposed Con Plan will cover the
years 2018-2022. The City's first AAP from the 2018-2022 Con Plan
will be for Program Year (PY) 2018-19. For the upcoming Program
Year the City is anticipating roughly $585,873.00 in CDBG funds.
Please note that these funds will be leveraged with City general funds
as well as state program funds for project implementation.
As per the proposed Consolidated Plan and Annual Action Plan CDBG
funds will be directed to infrastructure projects (drainage), public facility
improvements (park upgrades), public services (social service
providers) and housing activities (owner occupied rehabilitation). The
Plan also contains detailed income oriented demographic trends and
an analysis of methods to serve low income residents.
The 2018-2022 Consolidated Plan/2018-2019 Annual Action Plan is
attached.
Attachments: Resolution No. 2018-46
2018-2022 Consolidated Plan and 2018-2019 Annual Action Plan
10. OLD BUSINESS:
11. NEW BUSINESS:
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need
a record of the proceedings, and for such purpose he/she may need to ensure that
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a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of
the meeting date and time at (386) 878-8500.
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