City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Agenda City Commission Mayor Heidi K. Herzberg Vice Mayor Victor M. Ramos Commissioner Maritza Avila-Vazquez Commissioner Anita Bradford Commissioner Loren King Commissioner Robert D. McFall Commissioner Chris Nabicht Monday, July 15, 2019 5:30 PM Deltona Commission Chambers City Manager's Agenda Review 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by Commissioner Nabicht. Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District starting with District #1, #2, #3, #4, #5, #6 and the Mayor. 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes of the Regular Commission Meeting of July 1, 2019, as presented. - Joyce Raftery, City Clerk (386) 878-8502. Background: N/A Attachments: July 1, 2019 Minutes 5. PRESENTATIONS/AWARDS/REPORTS: A. Proclamation - Puerto Rico Constitutional Day Background: Puerto Rico Constitution Day, is celebrated annually on July 25th to respect and honor the constitution of the country. Attachments: Puerto Rico Constitution Day City of Deltona Page 1 Printed on 6/4/2020 City Commission Agenda July 15, 2019 B. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce Raftery, City Clerk (386) 878-8502. Background: Quarterly Reports of City Advisory Boards/Committees: 1) Parks and Recreation Advisory Committee - (No meetings held) · Senior Advisory Sub-Committee · Youth Advisory Sub-Committee · Citizen Accessibility Advisory Sub-Committee 2) Affordable Housing Advisory Committee - (Written Report Only) 3) William S. Harvey Deltona Scholarship Advisory Board - (No meetings held) 4) Ordinance Review Committee - (Written Report Only) Attachments: AHAC 2019 2nd Quarter Report ORC 2019 2nd Quarter Report C. Discussion of events for the State of The City and 25th Anniversary Celebration for the City of Deltona by West Volusia Regional Chamber of Commerce. Jane K. Shang, City Manager, (386) 878-8850. Strategic Goals: Internal/External Communication Background: Discussion of events for the State of The City and 25th Anniversary Celebration for the City of Deltona. Ms. Shari Simmons, Executive Director of the West Volusia Regional Chamber of Commerce, will make this presentation. Attachments: State of The City and 25th Anniversary Celebration D. Budget Amendment #3 for FY 2018-19 - Camille Hooper, Finance Department, (386) 878-8552. Strategic Goal: Fiscal Issues - Maintain a Balanced Budget Background: The Commission approved the annual budget for FY 2018-19 on September 17, 2018. Staff is submitting Budget Amendment #3, a summary of budget adjustments corresponding to Commission-approved items from the 3rd quarter of the fiscal year. City of Deltona Page 2 Printed on 6/4/2020 City Commission Agenda July 15, 2019 Attachments: 2019-035 Exhibit A_NSP 3 Fund Carryover of Prior Year Grant Funds 2019-036 Exhibit B_NSP 1 Fund Carryover of Prior Year Grant Funds 2019-037 Exhibit C_CDBG Fund Carryover of Prior Year Grant Funds 2019-038 Exhibit D_SHIP Fund Carryover of Prior Year Grant Funds 2019-044 Exhibit E_General Fund Cell Tower Manager Site Audits 6. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing - Ordinance No. 10-2019, Voluntary Annexation into the City of Deltona of +/-10 acres of property located off of Enterprise Osteen Road, Parcel No. 9113-00-00-0201, at second and final reading - Ron Paradise, Director, Planning and Development Services, (386) 878-8610. Strategic Goal: Economic Development - Create more diversified housing opportunities. Background: The owners, Osteen Acquisitions Group, LLC and Mahomedtaki Jaffer Revocable Trust, UAD 8/30/01, submitted a voluntary annexation application to the City of Deltona on February 20, 2019. The property is located within the southeastern section of the City. The property is an unincorporated parcel which is contiguous to the City limits on the east and the south. The +/-10 acres abuts a large tract of land owned by the applicant totaling over 220 acres. The 220 acres area is already within the incorporated limits of the City of Deltona. The applicant has proposed to develop entire property under a unified plan. The annexation application has been reviewed by City’s staff in accordance with Chapter 171 F.S. The proposed area to be annexed is reasonably compact and is contiguous to the City on the entire east and south property line. The annexation could be construed to create an enclave or a pocket of unincorporated area. Questions about enclave or pocket creation have been broached and reviewed extensively by the applicant’s attorney, County staff, and City staff. The County stated it would not oppose the annexation but has requested the City also annex the Enterprise Osteen Road right of way associated with the property to provide greater clarification regarding emergency response (see the attached staff report for further details). Approval of this item authorizes the necessary budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to implement Commission approval of this item. City of Deltona Page 3 Printed on 6/4/2020 City Commission Agenda July 15, 2019 Attachments: ORDINANCE NO. 10-2019 EXHIBIT A STAFF REPORT Land Controled By Applicant STAFF REPORT MAPS Attorney Mark Watts legal opinion B. Public Hearing - Resolution No. 2019-35, Approval of the City of Deltona Community Development Block Grant (CDBG) Program Year 2019-2020 Annual Action Plan (AAP) - Ron A. Paradise, Director, Planning and Development Services (386) 878-8610. Strategic Goal: Fiscal Issues - administer grants. Background: The City of Deltona is recognized by the United States Department of Housing and Urban Development (HUD) as an entitlement community and is therefore eligible to receive CDBG funding. For funding cycle 2019-2020 the City is tentatively approved to receive approximately $583,241. In order to appropriately manage the federal grant dollars, HUD requires entitlement communities annually report how the grant funds will be expended as part of an Annual Action Plan (AAP).The AAP is attached. The Plan illustrates how the City has used CDBG funds, how those funds were leveraged with State (SHIP) money and how the CDBG funds will be used in the next year. CDBG money is proposed to be used for stormwater improvement projects, park and recreation upgrades, owner occupied home rehabilitation for low income households and public service funding . Please note: parks and stormwater projects are directed to certain areas of the City with a preponderance of low income households known as Areas of Greatest Need (AGN). For a number of years as part of the Annual Action Plan process, the City has funded through the annual Community Development Block Grant (CDBG) several public service entities providing a wide range of public services including childcare, elder activities, college scholarships, homeless prevention (food, utility/rent assistance), counseling, and after school programs. The amount of money the City can allocate for public service applicant funding is capped at 15% of the entire annual CDBG entitlement. The City of Deltona has been encouraged by the United States Department of Housing and Urban Development (HUD) to fund public services. However, the City is under City of Deltona Page 4 Printed on 6/4/2020 City Commission Agenda July 15, 2019 no obligation to expend the entire 15% allocation to fund public services. As the public service selection process has progressed, a trend has emerged where the City has awarded most, if not all of the public service applicants during any given year utilizing almost all of the 15% allocation. Every year there seems to be more public service applicants competing for limited CDBG public service dollars. In addition and has been mentioned, the City has other community needs which could be and in some cases are funded through the CDBG program including park improvements and stormwater projects within economically stressed areas known as Areas of Greatest Need. There is also a need to use CDBG money help low income homeowners repair their homes since state SHIP dollars have been redirected by the state to provide hurricane relief/recovery. While the City is slated to receive about $583,000 from HUD this year, there are pressing community needs such as park upgrades and stormwater projects. In addition, this year there are 10 public service applicants vying for about $85,000 in public service funding. Since 2017, the Planning and Zoning Board (Board) has accepted the arduous task of reviewing public service applications and providing a recommendation to the City Commission regarding service worthiness and funding. Again this year the Board rendered a recommendation on public service funding. Essentially, the Board recommended each applicant receive about $7-8,000. The Planning and Zoning Board funding recommendation along with the applicant mission, and amount requested is illustrated on a spreadsheet attached to this agenda item . The Board recommendation can be framed by the recognition there are needs in the community for the public services proposed and each public service mission is a worthy and worthwhile endeavor. Spreading limited resources like public service funding may seem like an appropriate strategy to cover many needs. However, funding numerous applicants with small amounts like the $7-8,000 proposed invokes the law of diminishing return. Small disbursements blunt the impact of public service funding. In addition, there are detailed and extensive monitoring, reporting and other contract compliance requirements (like robust insurance) associated with the acceptance of CDBG money. The small amounts proposed by the Board creates a condition where compliance can make use of the funding infeasible for the public service applicant. Also, monitoring numerous public service providers to ensure CDBG compliance is a challenge for City staff charged with administering the grant program. In light of the above, City staff suggests the proposed Board City of Deltona Page 5 Printed on 6/4/2020 City Commission Agenda July 15, 2019 recommendation, while being inclusive, is not the most effective method to allocate limited CDBG public service funding. To infuse a high level of effectiveness into the CDBG public service selection process, adherence to an established priority of community service needs is important. The City has articulated general priorities for public service provision as part of the public service advertising and those priorities are discussed twice a year as part of the HUD required Annual Action Plan and the annual CAPER update. The number one locally identified priority for public service funding has been and is currently homelessness prevention. Homelessness is an issue for the City and the need for homelessness services is even more acute as the local cost of housing within the City is outpacing wage growth. The problem of housing affordability and homelessness was discussed in detail as part of a recent report contracted by the City known as The City of Deltona Analysis of Impediments to Fair Housing. This report was reviewed and accepted by the City Commission in August of 2018 and with Commission approval transmitted to the U.S. Department of Housing and Urban Development. Within the report, recommendations were made to address housing affordability and homelessness prevention ranging from implementing inclusionary zoning regulations to improving the job base through economic development activities. The report also recommended the provision of homelessness prevention through public service activities such as rental and utility payment assistance and the expansion of shelter space. On July 3, the City sponsored a social service summit to address homelessness. A recent incident within the City identified a local deficiency regarding homelessness especially during the initial phase of homelessness. The intent of the summit was to identify local contacts and shelter services to provide homelessness assistance. The interest in the summit and the public concern about the plight of the local homeless suggests there is a need to address this matter in a forthright and comprehensive manner. The City has historically partnered with three public service providers to address homelessness. Those providers include the Neighborhood Center, Hands of Hope and Community Life Center and each are described as follows: The Neighborhood Center is based in Deland but does provide service for Deltona residents. The Neighborhood Center is the most well positioned service entity in west Volusia to address homelessness. The Neighborhood Center is staffed with both paid and volunteer positions and actually has shelter space and beds in which to house those who find themselves without a home. City of Deltona Page 6 Printed on 6/4/2020 City Commission Agenda July 15, 2019 Hands of Hope is a local non-profit operating out of the New Hope Baptist Church complex. The Hands of Hope program provides rental and utility assistance to qualified, low income people. This diversionary assistance helps people stay in their homes by avoiding eviction and also ensures these households maintain utility service. Community Life Center is also a local service provider. Historically, Community Life Center has provided rental and utility service for low income households. However, Community Life Center has recently been focusing on food distribution. Consistent with the City putting a high priority on homelessness prevention and the need to address homelessness as evidenced by the July 3, 2019 social service summit, staff suggests the City Commission devote a sizeable amount of the CDBG public service funding to provide shelter space, rental and utility assistance, hotel vouchers for short term, temporary housing and transportation services. Use of CDBG money for food distribution is difficult to account. Food distribution relies on self-certification to determine income status and residency and is difficult (at best) to track. Therefore, with regard to food distribution, it impossible to certify/prove CDBG money was used to benefit low and moderate income households within the City. Staff suggests CDBG money not be used for food distribution. In addition, the City has traditionally funded other community priorities like elder activities, child care and youth programs. Staff is suggesting while homelessness will take the priority, other services will also be funded albeit at a lesser extent. Staff recommendation for the public services entities to be funded and the amount is summarized in the following table: Public Service Provider/Mission Amount Proposed Neighborhood Center/Homelessness $20,000 Hands of Hope/Homelessness $15,000 Community Life Center/Homelessness $15,000 Council on Aging/Elder Activities $10,000 Boys and Girls Club/Youth Programs $10,000 Early Learning Coalition/Childcare $10,000 Futures/Take Stock in Children/Scholarship $5,000 Total $85,000 There is a second table attached to this agenda item which provides a recent history of CDBG public service ranking/funding (Program Year 2018-2019). The table also includes the PY 2019-2020 applicants and related missions, amounts requested, Planning and Zoning Board ranking/funding amounts, number of Deltona residents anticipated to be served and the above proposed staff ranking and funding. City of Deltona Page 7 Printed on 6/4/2020 City Commission Agenda July 15, 2019 All of the public service providers have worthy missions and do provide valuable assistance for Deltona residents. However, the competition for the limited CDBG resources has grown. The City is charged with maximizing limited CDBG money and diluting the impact the money would be questionable stewardship. The priority of homelessness prevention and management has been established and reinforced through City reporting. Investing heavily in the management of homelessness is an appropriate use of limited CDBG public service funds and is consistent with the City Analysis of Impediments report. In addition, under this proposal, other community priorities will still be met by strategically funding elder, youth, childcare and scholarship programs with purposeful monetary amounts. Approval of this Resolution authorizes the necessary budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Resolution No. 2019-35 2019 CDBG Planning and Zoning Rankings Annual Action Plan 2019 - 2020 CDBG Grant Master Score Sheet 2018 2019 and 2020_a_ final 7. OLD BUSINESS: 8. NEW BUSINESS: 9. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. Citizen comments for any items. (4 minute maximum length per speaker) CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 10. CONSENT AGENDA: A. Request for approval of Comprehensive Emergency Management Plan update - Fire Chief Snyder, Fire Department (386) 575-6902. City of Deltona Page 8 Printed on 6/4/2020 City Commission Agenda July 15, 2019 Strategic Goal: Public Safety Background: The City of Deltona published its first Comprehensive Emergency Management Plan (CEMP) in 2003 in accordance with F.S. Chapter 252. The CEMP details the preparedness, response, recovery and mitigation efforts of the City to natural and manmade events. Since then, the CEMP has been updated every 5 years to reflect the changes, growth and advances in the City and our government. The CEMP has already been presented to and accepted by Volusia County Emergency Management as is specified in F.S. Chapter 252. Upon approval authorizes the necessary budget transfers to facilitate Commission approval and further authorized the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: City of Deltona CEMP 2018 11. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: • Tourist Development Council (TDC) • Roundtable of Elected Officials 12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: 14. CITY COMMISSION COMMENTS: 15. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of the meeting date and time at (386) 878-8500. City of Deltona Page 9 Printed on 6/4/2020