City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Agenda City Commission Mayor Heidi K. Herzberg Vice Mayor Victor M. Ramos Commissioner Maritza Avila-Vazquez Commissioner Anita Bradford Commissioner Loren King Commissioner Robert D. McFall Commissioner Chris Nabicht Monday, August 5, 2019 5:30 PM Deltona Commission Chambers City Manager's Agenda Review 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by Mayor Herzberg. Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District starting with District #1, #2, #3, #4, #5, #6 and the Mayor. 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes of the Regular Commission Meeting of July 15, 2019 and the Special Commission Meeting of July 22, 2019, as presented. - Joyce Raftery, City Clerk (386) 878-8502. Background: N/A Attachments: July 15, 2019 RCM Minutes July 22, 2019 SCM Minutes 5. PRESENTATIONS/AWARDS/REPORTS: A. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce Raftery, City Clerk (386) 878-8502. City of Deltona Page 1 Printed on 6/4/2020 City Commission Agenda August 5, 2019 Background: Quarterly Reports of City Advisory Boards/Committees: 1) Deltona Economic Development Advisory Board - (Written Report Only) 2) Planning and Zoning Board - (Written Report Only) 3) Firefighters’ Pension Plan Board of Trustees - (Written Report Only) 4) Team Volusia - (Presented by Executive Vice President Heather Shubirg) Attachments: DEDAB Second Quarter 2019 Report P&Z Second Quarter 2019 Report FFPP Second Quarter 2019 Report FFPP - Valuation Report - Deltona Fire - 2018 Team Volusia Second Quarter 2019 Report 6. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing - Resolution No. 2019-24, Establishing the Annual Rate Resolution - Stormwater Services for FY 2019/2020 - Camille Hooper, Finance (386) 878-8552. Strategic Goal: Fiscal Issues Background: The Stormwater Utility System is based on operational and capital needs, and is funded by fees levied to the property owners in the City. Section 54-158 of the Code of Ordinances requires that the City Commission adopt an Annual Rate Resolution during its budget adoption process for each fiscal year. The initial proceedings for adoption of an Annual Rate Resolution require the adoption of a Preliminary Rate Resolution, which was adopted on June 17, 2019, with an annual stormwater rate of $128.00 per Equivalent Residential Unit (ERU). The new rate represents an 18.5% increase over the current rate of $108.00 per ERU. Attached is the Annual Rate Resolution for stormwater utility assessments for FY 2019/2020. Attachments: 2019-24-Resolution - Annual Rate - Stormwater-2nd mtg SW CIP Re-ranked SW Rankings Re-Ranking 07-17-19 7. OLD BUSINESS: City of Deltona Page 2 Printed on 6/4/2020 City Commission Agenda August 5, 2019 8. NEW BUSINESS: 9. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. Citizen comments for any items. (4 minute maximum length per speaker) CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 10. CONSENT AGENDA: A. Request for approval of Task Authorization #5 with Tetra Tech, Inc. to continue with the overall Alexander Avenue Water Resources Facility (AAWRF) - Lake Monroe Withdrawal and Transmission, Phase 4B. - John Peters, III, Public Works/Deltona Water (386) 878-8973. Strategic Goal: Infrastructure Background: In December 12, 2016, the City Commission approved Resolution No. 2016-68 Adopting the Facilities Plan, Capital Financing Plan, Certified Minutes from the Public Meeting held on November 15, 2016, and authorized submission of the Plan to Florida Department of Environmental Protection (FDEP) for the AAWRF Project. On April 9, 2019, the St. Johns River Water Management District (SJRWMD) Governing Board approved a multi-year funding plan for the AAWRF Phase 4B which will provide about 45% grant funding by the FDEP and SJRWMD of the $14.3 million project cost. The multi-year proposed project funding plan approved by SJRWMD, as follows: Multi-Year Cost-Share Proposed Funding Plan Fiscal Year City FDEP SJRWMD Year Sum 19/20 $379,826 $379,826 N/A $759,652 20/21 $3,765,937 $1,500,000 $1,500,000 $6,765,937 21/22 $3,765,937 $1,500,000 $1,500,000 City of Deltona Page 3 Printed on 6/4/2020 City Commission Agenda August 5, 2019 $6,765,937 Total $7,911,700 $3,379,826 $3,000,000 $14,291,526 Share 55.4% 23.6% 21.0% 100.0% On March 31, 2015, the City of Deltona contracted with Tetra Tech, Inc. for the engineering of Lake Monroe Phases 4A and 4B, RFQ# PW15-02. Engineering services for Phase 4A have been completed. Task Authorization #5 (TA#5), includes the preliminary & final design, permitting and bidding services for Phase 4B. The total for TA#5 engineering services is $759,652. In accordance with the approved funding plan with SJRWMD and FDEP, the City anticipates that the City to be reimbursed $379,826 for TA#5. Attachments: Lk Monroe RWT TA5 Project 4B Proposal_Exhibit.pdf B. Approval for the Hurricane Irma Hazard Mitigation Grant Program (HMGP), Fire Chief Bill Snyder, (386) 575-6902 Strategic Goal: Infrastructure Background: We received notification on November 6, 2017 that Volusia County would be receiving the 90-Day Estimate for the Hurricane Irma Hazard Mitigation Grant Program (HMGP) around the second week of December 2017. Due to this announcement, Volusia County Emergency Management requested all new Local Mitigation Strategy (LMS) initiatives be submitted at the LMS Steering Committee meeting on December 13, 2017. We submitted two initiatives on that day, one of which was immediately rejected (EOC kitchen upgrade). The second, was the Hardening of Critical Facilities in Deltona initiative which was accepted and assigned three initiative numbers for each facility being upgraded. All information, (including the price quotes) on the initiatives was locked in at that point. The Notice of Funding Availability was released on February 6, 2018, announcing all aspects of the HMGP grant. The original deadline for the grant was April 1, 2018, but was later revised to August 6, 2018. The hardening project is focused on the three metal critical facilities in the City - Fire Station 64, the Public Works Depot, and the Deltona Water building. Each facility will undergo a roof strengthening upgrade, new high velocity, impact resistance garage doors, and for Station 64 and Public Works, hurricane shutters. These upgrades are designed to increase the wind protection on these facilities from 130 mph to 151 mph. The Florida Department of Emergency Management notified the City City of Deltona Page 4 Printed on 6/4/2020 City Commission Agenda August 5, 2019 on June 20, 2019, that its grant application was awarded in the amount of $260,235, which consists of a 75% Federal share of $195,176.25, and a City 25% share of $65,058.75. Since receiving notification of the grant award, I contacted prospective contractors to update the original project quotations from 18 months ago. Due to the increase in steel and aluminum prices over the last year, the estimated total cost for this project is now $290,676. The City will also budget a $10,000 contingency to cover unexpected costs not included in the quotation . With the contingency, the total project budget is now $301,000. The Federal share, however, remains at $195,176.25, bringing the City’s total budgeted share at $105,824. The breakdown of the total cost per department is as follows: Facility Total Budget Federal Share City Budget Fire Station 64 $78,260 $50,746 $27,515 Public Works Depot $141,470 $91,733 $49,737 Deltona Water $81,270 $52,698 $28,572 TOTAL$301,000 $195,176 $105,824 The City will reapply to the Florida Department of Emergency Management for additional funding to cover the unexpected increase of construction costs. If approved, the grant-funded portion will increase to $218,007 and the City’s share would be $72,699, but funding is not guaranteed at this time. Attachments: 4337-69-R Contract (6-11-19) hmgp-application-final 072518 C. Rental Agreement - Storm Debris Management Location - John Peters, III, Public Works/Deltona Water (386) 878-8973. Strategic Goal: Public Safety Background: During a natural disaster it may be necessary for the City to have available a storm debris management site. In 2017 the City entered into an agreement with the owners of the property, Farmton Osteen, LLC to lease the property for debris management, including hauling, dumping, collection, moving, sorting, storage, monitoring, observation, counting, inspection and reduction of the debris by tub grinding, burning or other means. Attachments: Rental Agreement Hurricane Season 2019 D. Deltona Water Plant - East Lombardy Drive - Buried Power Service Easement - John Peters, III, Public Works/Deltona Water (386) 878-8973. City of Deltona Page 5 Printed on 6/4/2020 City Commission Agenda August 5, 2019 Strategic Goal: Public Safety Background: The Water Plant is currently serviced by DUKE Energy via overhead power lines. This area has been identified as an area by DUKE Energy as being impacted by power outages. To maintain reliable service to the plant, DUKE Energy is proposing to bury the power lines, at no cost to the City. This burial of power lines will provide a more reliable power service with fewer power interruptions to the plant. Attachments: East Lombardy Drive Water Plant Buried Power Easement 11. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: 12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: 14. CITY COMMISSION COMMENTS: 15. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of the meeting date and time at (386) 878-8500. City of Deltona Page 6 Printed on 6/4/2020