City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Agenda City Commission Mayor Heidi K. Herzberg Vice Mayor Victor M. Ramos Commissioner Maritza Avila-Vazquez Commissioner Anita Bradford Commissioner Loren King Commissioner Robert D. McFall Commissioner Chris Nabicht Monday, October 21, 2019 5:30 PM 2nd Floor Conference Room City Manager's Agenda Review 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by Vice Mayor Ramos. Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District starting with District #1, #2, #3, #4, #5, #6 and the Mayor. 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes of the Regular Commission Meeting of October 7, 2019, as presented. - Joyce Raftery, City Clerk (386) 878-8502. Background: N/A Attachments: October 7, 2019 Minutes 5. PRESENTATIONS/AWARDS/REPORTS: A. Proclamation - Central Florida Mobility Week Background: A proclamation to recognize October 25 through November 1, 2019 as Central Florida Mobility Week. Attachments: Central Florida Mobility Week 2019.docx City of Deltona Page 1 Printed on 6/4/2020 City Commission Agenda October 21, 2019 B. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce Raftery, City Clerk (386) 878-8502. Background: Quarterly Reports of City Advisory Boards/Committees: 1) Parks and Recreation Advisory Committee - (No Meetings Held) · Senior Advisory Sub-Committee · Youth Advisory Sub-Committee · Citizen Accessibility Advisory Sub-Committee 2) Affordable Housing Advisory Committee - (Written Report Only) 3) William S. Harvey Deltona Scholarship Advisory Board - (No Meetings Held) 4) Ordinance Review Committee - (Written Report Only) Attachments: AHAC 3rd Quarter 2019 Quarterly Report ORC 3rd Quarter 2019 Quarterly Report C. Update on the City of Deltona’s 25th Anniversary by Shari Simmons, Executive Director of the West Volusia Regional Chamber of Commerce Background: Shari Simmons will provide an update to the Commission on the City of Deltona’s 25th Anniversary celebration. 6. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing - Resolution No. 2019-48, Application to vacate the Del Norte Street and Columbo Avenue rights of way and lots 71-83, 99-103, and 106 within the Yourlando Farms and Groves plat, Map Book 10, Pages 227-228 Volusia County public records lying between Interstate 4 and N. Normandy Blvd. and south of Graves Ave. - Ron A. Paradise, Director, Planning and Development Services (386) 878-8610. Strategic Goal: Economic Development - Determine the business niche for the City. Background: The Yourlando Farms and Groves platted lots and rights of way are part of a proposed industrial development being processed as an industrial planned unit development (IPUD) rezoning. The goal is to vacate the lots and rights of way reverting the property to an unplatted status so the land can be developed as in a unified manner as an industrial use. If vacated, the Del Norte Street and Columbo Av. rights of ways account for about 2.9 acres of public right of way transferred to a private entity . City of Deltona Page 2 Printed on 6/4/2020 City Commission Agenda October 21, 2019 However, the same private entity will dedicate a 12 foot strip of land along the N. Normandy Blvd. frontage, totaling approximately 0.55 acre to accommodate the eventual expansion of N. Normandy Blvd. For more information see the attached staff report and related graphics. Approval of this item authorizes any necessary budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Resolution No 2019-48 Project Normandy Vacation Yourlando Farms and Groves Staff Report Project Normandy 7. OLD BUSINESS: 8. NEW BUSINESS: A. Consideration of one (1) member appointment and one (1) alternate member appointment to the Deltona Economic Development Advisory Board. - Joyce Raftery, City Clerk (386) 878-8502. Strategic Goal: Internal and External Communication. Background: Deltona Economic Development Advisory Board (DEDAB) Alternate Member Timothy Tyckoson resigned September 16, 2019 and DEDAB member Nikhel Jindal (Vice Mayor Ramos’ appointment) resigned September 6, 2019. The City has run press releases, posted the opening on D-TV, the City’s web page and on bulletin boards. The City has received applications from the following members: Gina Martin (current Alternate Member), Deborah Ramos (current Alternate Member), Rafael Ramirez (current Alternate Member), Caleb Woehr, Michael Bowman and Manuel Rodriguez City of Deltona Page 3 Printed on 6/4/2020 City Commission Agenda October 21, 2019 Attachments: DEDAB Member List DEDAB By-Laws Resignation-Nikhel Jindal Resignation-Timothy Tyckoson Member-Deborah Ramos Member-Rafael Ramirez Member-Gina Martin Application-Caleb Woehr Application-Michael Bowman Application-Manuel Rodriguez 9. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. Citizen comments for any items. (4 minute maximum length per speaker) CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 10. CONSENT AGENDA: A. Request to accept the proposal from KPMG for an Organization and Operational Assessment of the City of Deltona Water Utility Services Department - Rep. David Santiago (386) 575-0387. Strategic Goal: Internal/External Communications Background: The Water Committee convened their first meeting on July 17th with four more subsequent meetings. The purpose of the meetings were to establish the parameters for an audit to be conducted of Deltona Water while trying to meet or come under the budget of $200,000. The committee consisted of 4 members who are Deltona residents and one member who does not reside in Deltona, but uses Deltona Water and Sewage services. The members are Rep. David Santiago, Dana McCool, Santiago Avila Jr., Valery Vadney, and Tim Coll. At the 3rd and 4th meetings, KPMG was discussed by the committee members as the preferred auditor due to their pre-negotiated contract with the City of Deltona Page 4 Printed on 6/4/2020 City Commission Agenda October 21, 2019 State of Florida offering better consulting rates, and their extensive background nationwide of the audit process. In the 5th and final meeting, KPMG was invited to answer questions from the committee members as well as members of the public who attended. A unanimous vote at the end of the meeting was held to submit KMPG’s final proposal to the City Commission. Attachments: KPMG Scope of Work for City of Deltona for Water and Wastewater deltona fees by task 9 26 19 B. Request to approve an oversized monument sign to be located along Interstate 4 on the Halifax Hospital site, Consistent with Sec. 102-11 Alternative Sign Approval Process - Ron A. Paradise, Director of Planning and Development Services, (386) 878-8610. Strategic Goal: Economic Development - work with existing businesses. Background: Halifax Hospital has made application for an oversized monument sign consisting of 645 square feet of copy area facing Interstate - 4. This sign does not conform to the existing sign code regulation which limits the copy area for monument signs to 80 square feet. However, Section 102-11 of the City of Deltona Land Development Code allows for an alternative approval process to facilitate the potential approval of signs that do not comply with the standard requirements of the sign code. Section 102-11 requires a DRC recommendation and City Commission approval for signs that would not be otherwise permitted by the sign code. On October 3, 2019 the DRC recommend the City Commission approve the sign with the following conditions: 1) The sign must be limited to 645 Square feet. 2) The sign shall be constructed as per the elevations prepared by Don Bell Signs as included as part in the October 3, 2019 DRC agenda package. (Those renderings are attached for Commission review.) 3) The illumination and effulgence does not result in the illumination of the offsite areas of more than one foot candle nor does the light create safety challenges for the travelling public. 4) All requisite permits be obtained by the applicant to facilitate construction of the sign. Attached is an elevation of the requested 645 square foot sign proposed for the Interstate - 4 frontage. City of Deltona Page 5 Printed on 6/4/2020 City Commission Agenda October 21, 2019 Approval of this item authorizes the necessary budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: HalifaxHealthUF Sign Elevation C. Request to sunset the Parks and Recreation Advisory Board and its Sub-Committees - Ryan Reckley, Director, Parks and Recreation, (386) 878-8902. Strategic Goal: Internal and External Communication Background: The City Commission confirmed the appointment of a seven-member Parks and Recreation Advisory Committee on December 11, 2017. The Parks and Recreation Advisory Board met on an infrequent basis until May 2018. While the term of their appointment provided that they serve until December 31, 2019, the Parks and Recreation Director, in conjunction with the Parks and Recreation Advisory Board, has determined their services are complete and the Committee is no longer necessary. The Youth Advisory Sub Committee, a sub-committee of the Parks and Recreation Advisory Board, was comprised of students through the age of 18 years, chaired by a member of the Parks and Recreation Advisory Committee. This Sub Committee has not met since July 15, 2015 when all members were termed out due to age limit. The Parks and Recreation Director has determined their services are complete and the Committee is no longer necessary. The Citizen Accessibility Advisory Sub Committee, a sub-committee of the Parks and Recreation Advisory Board, lost 80% of its members in 2018 and no new members were forthcoming. This Sub Committee had its last meeting on March 15, 2018. The Parks and Recreation Director has determined their services are complete and the Committee is no longer necessary. The Senior Advisory Sub Committee, a sub-committee of the Parks and Recreation Advisory Board has not met since September 25, 2018. The Parks and Recreation Director has determined their services are complete and the Committee is no longer necessary. Approval of this item authorizes any and all necessary actions, documents or budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to City of Deltona Page 6 Printed on 6/4/2020 City Commission Agenda October 21, 2019 further Commission approval of this item. D. Request approval of Resolution No. 2019-49, approval and execution of a Local Agency Program (LAP) Agreement for sidewalk improvements associated with Deltona Lakes Elementary and Spirit Elementary. - Ron A. Paradise, Director of Planning and Development Services, (386) 878-8610. Strategic Goal: Fiscal Issues - Transportation/CIP Background: In 2016 the City received a River to Sea Transportation Planning Organization (TPO) grant to improve pedestrian facilities near Deltona Lakes Elementary and Spirit Elementary. 90% of the project will be funded by FDOT/TPO and the City grant match is 10%. As part of the City match, plans for the project were prepared by the City and ultimately approved by FDOT. The project has been planned and funded for some time. In order to continue with FDOT/TPO funding, a Local Agency Program (LAP) agreement needs to be approved and executed between the City and FDOT. The LAP agreement for the project is attached and the agreement has been reviewed by the City Legal Office for legal sufficiency. The Spirit Elementary portion of the project consists of the installation of various sidewalk segments along sections of Laramore St., Seahorse St., Enfield St., Lavilla St., and Dunlap Dr. The Deltona Lakes Elementary portion of the project consists of sidewalk segments along sections of Carson Ln., Henry Ln., Fountain Rd., Alster Ln., and Amherst Av. Approval of this item authorizes the necessary budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: LAP Agreement 440848-1-58-01 Resolution 2019-49 Lap Agreement_a E. Request for approval of the Technical Rescue Interlocal Agreement between Deltona, Orange City and Deland - Bill Snyder, Fire Chief, Deltona Fire Department. (386) 575-6902. Strategic Goal: Public Safety: To provide quality high-level public safety services to the community through consistent regulations within a coordinated management plan process. City of Deltona Page 7 Printed on 6/4/2020 City Commission Agenda October 21, 2019 Background: The Fire Department has a Special Operations Team. This team is made up of firefighters with specialized training above and beyond their normal firefighting and EMS training. The team responds to high hazard technical incidents such as people trapped in high places, structural and trench collapses, confined spaces, vehicle and machinery accidents, and hazardous material incidents. The team responds locally here in the city and around the county through mutual aid agreements. The city received grant funding in the beginning for training and equipment for this team and it is recognized as a state asset that can be deployed around the state during large events or disasters. Orange City and DeLand also have equipment and personnel trained for special operations incidents. The three cities (Deltona, Orange City and DeLand) have been working and training together the last few years and have a great working relationship. The three fire departments are proposing to enter into an interlocal agreement in order to formalize our working relationship. This agreement would insure that the departments train together using the same policies and purchase equipment that is interoperable with each other. Currently, when deployed as a state team, Deltona is required to send six personnel. This agreement would allow for a joint deployment and each city would share the responsibility of sending personnel. Approval of this item authorizes any and all necessary actions, documents or budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Technical Response Team Interlocal rev 9.30.19 -ada compliant F. Request approval of Resolution No. 2019-51 to amend the Schedule of Fees for the Building Services Department effective January 1, 2020 - Marc-Antonie Cooper, Assistant City Manager (386) 878-8702, Steve Roland, Assistant Director, Building and Enforcement Services (386) 878-8653, Camille Hooper, Finance Director, (386) 878-8552. Strategic Goal: Public Safety - To provide high-level public safety services to the community through consistent regulations within a coordinated management plan process; Fiscal Issues - Maintain current fiscal stability, maximize alternative funding sources, and promote an effective system of checks and balances. Background: Sections 166.222 and 553.80, Florida Statutes, authorizes the City to provide a schedule of fees for building code inspections and enforcement. Ordinance No. 40-2005, adopted September 19, 2005, City of Deltona Page 8 Printed on 6/4/2020 City Commission Agenda October 21, 2019 further authorizes the city to charge building and related permit fees to defray the cost of providing these services to the public. The City’s Schedule of Fees for Building Services was most recently amended on March 19, 2007. During workshops held in May 2019 as part of the City’s budget process, the Commission discussed the City’s fee schedules, including Building Services. Resolution 2019-51 codifies the amendments to the Schedule of Fees for the Building Services Department, as presented in Resolution Attachment A, effective January 1, 2020. Approval of this item authorizes any and all necessary actions, documents or budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Resolution 2019-51_Amended Schedule of Fees_Building Resolution 2019-51_Attachment A Blacklined Resolution 2019-51_Attachment A Clean G. Request approval of Resolution No. 2019-52 to amend the Schedule of Fees for Fire Inspection Services effective January 1, 2020 - Bill Snyder, Fire Chief, (386) 878-6902; and Camille Hooper, Finance Director, (386) 878-8552. Strategic Goal: Public Safety - To provide high-level public safety services to the community through consistent regulations within a coordinated management plan process; Fiscal Issues - Maintain current fiscal stability, maximize alternative funding sources, and promote an effective system of checks and balances. Background: City Ordinance No. 02-2007, and Chapter 42 of the City of Deltona Code of Ordinances, authorize the City to impose rates for fire inspection services to defray the cost of providing these services to the public. The Fire Inspection Services Fee Schedule was most recently amended on March 19, 2007. During workshops held in May 2019 as part of the City’s budget process, the Commission discussed the City’s fee schedules including proposed amendments to the Fire Services Inspection Fee Schedule. Resolution 2019-52 amends the Schedule of Fees for Fire Inspection Services, as presented in Resolution Attachment A, effective January 1, 2020. Approval of this item authorizes any and all necessary actions, documents or budget transfers to facilitate Commission approval and City of Deltona Page 9 Printed on 6/4/2020 City Commission Agenda October 21, 2019 further authorizes the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Resolution 2019-52_Amended Schedule of Fees_Fire Services Inspections Resolution 2019-52_Attachment A Blacklined Resolution 2019-52_Attachment A Clean H. Request approval of Resolution No. 2019-50 to amend the Schedule of Fees for Land Development and Zoning Department effective January 1, 2020 - Ron Paradise, Director of Planning and Development Services, (386) 878-8610, and Camille Hooper, Finance Director, (386) 878-8552. Strategic Goal: Public Safety - To provide high-level public safety services to the community through consistent regulations within a coordinated management plan process; Fiscal Issues - Maintain current fiscal stability, maximize alternative funding sources, and promote an effective system of checks and balances. Background: Article VIII, s.2(b) of the State Constitution authorizes the City to perform municipal functions and render municipal services. Ordinance No. 28-2005, adopted May 16, 2005, further authorizes the City to charge application and permitting fees for Zoning and Land Development to defray the cost of providing these services to the public. The City’s Zoning and Land Development Fee Schedule was most recently amended on October 18, 2010. During workshops held in May 2019 as part of the City’s budget process, the Commission discussed the City’s fee schedules, including the Schedule of Fees for Zoning and Land Development. Resolution 2019-50 amends the Schedule of Fees for Zoning and Land Development and Zoning, as presented in Resolution Attachment A, effective January 1, 2020. Approval of this item authorizes any and all necessary actions, documents or budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Resolution 2019-50_Amended Schedule of Fees_Zoning and Land Developmen Resolution 2019-50_Attachment A Blacklined Resolution 2019-50_Attachment A Clean I. Request approval of Resolution No. 2019-55 to amend the Schedule of Fees for Engineering Services effective January 1, 2020 - Phyllis Wallace, Deputy Public Works Director, (386) 878-8965, and Camille Hooper, Finance Director, City of Deltona Page 10 Printed on 6/4/2020 City Commission Agenda October 21, 2019 (386) 878-8552. Strategic Goal: Public Safety - To provide high-level public safety services to the community through consistent regulations within a coordinated management plan process; Fiscal Issues - Maintain current fiscal stability, maximize alternative funding sources, and promote an effective system of checks and balances. Background: Article VIII, s.2(b) of the State Constitution authorizes the City to perform municipal functions and render municipal services. Resolution 2010-34, adopted October 18, 2010, established application and permitting fees for Engineering Services to defray the cost of providing these services to the public. During workshops held in May 2019 as part of the City’s budget process, the Commission discussed the City’s fee schedules and the need to routinely review fee schedules; recommended amendments to Schedules of Fees for various departments were presented to the Commission during those workshops, but the Schedule of Fees for Engineering Services was not included in the workshop discussions. Public Works staff have since reviewed the Schedule of Fees for Engineering Services and recommends changes to the Schedule. Resolution 2019-55 adopts the amendments to the Schedule, as presented in Resolution Attachment A, to become effective January 1, 2020. Upon approval of this item authorizes the necessary budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Resolution 2019-55_Amended Schedule of Fees_Engineering Resolution 2019-55_Attachment A Blacklined Resolution 2019-55_Attachment A Clean 11. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: 12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: 14. CITY COMMISSION COMMENTS: 15. ADJOURNMENT: City of Deltona Page 11 Printed on 6/4/2020 City Commission Agenda October 21, 2019 NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of the meeting date and time at (386) 878-8500. City of Deltona Page 12 Printed on 6/4/2020