City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes City Commission Monday, November 18, 2019 5:30 PM Deltona Commission Chambers City Manager's Agenda Review 1. CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Mayor Herzberg. 2. ROLL CALL – CITY CLERK: Present: 8 - Commissioner Avila-Vazquez Commissioner Bradford Commissioner King Commissioner McFall Commissioner Nabicht Vice Mayor Ramos Mayor Herzberg City Attorney 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by Mayor Herzberg. Mayor Herzberg led everyone in the pledge to the flag. 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes of the Regular Commission Meeting of November 4, 2019, as presented. - Joyce Raftery, City Clerk (386) 878-8502. There were no questions or comments regarding this item. 5. PRESENTATIONS/AWARDS/REPORTS: A. Recognition to those who helped receive and pack donations for the Bahamian Relief efforts. Mayor Herzberg asked if anyone was going to be present and Parks & Recreation Director Ryan Reckly replied there are certificates and hopefully everyone are shows up. Mayor Herzberg stated the Commission will go down on the floor and call them up. City of Deltona Page 1 Printed on 6/3/2020 City Commission Minutes November 18, 2019 Commissioner Avila-Vazquez stated there is one person who will not be present, but his wife will be here to accept the certificate. Mayor Herzberg asked that Commissioner Avila-Vazquez present the certificates with Mr. Reckley. B. Awards and Presentations - Employer Support of the Guard and Reserve (ESGR) Patriot Award accepted on behalf of the City of Deltona by Ron A. Paradise, Planning and Development Services and presented by retired Sergenat Major (SGM) Doug Corbett - Ron A. Paradise, (386) 878-8610. Mayor Herzberg asked what was going to happen with this one and Planning & Development Services Director Ron Paradise replied retired Sergeant Major (SGM) Doug Corbett will be presenting the award. Mayor Herzberg stated the Commission will stay on the floor for this presentation also. City Manager Shang asked if Mr. Paradise was going to accept the award on behalf of the City and Mr. Paradise replied yes. C. Presentation - How to subscribe to the City’s automatic email notification program. Strategic Goal: Internal & External Communication Mayor Herzberg stated the Commission will go back up on the dais for this one and she asked who will be presenting this item. City Manager Shang replied Public Information Officer Lee Lopez. 6. ORDINANCES AND PUBLIC HEARINGS: None. 7. OLD BUSINESS: None. 8. NEW BUSINESS: A. Selection of Vice Mayor. There were no questions or comments regarding this item. 9. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. City of Deltona Page 2 Printed on 6/3/2020 City Commission Minutes November 18, 2019 CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 10. CONSENT AGENDA: Mayor Herzberg stated there are several items on the Consent Agenda and there have been numerous comments on social media. Commissioner Bradford stated she copied and pasted the minutes from last week when Commissioner Nabicht spoke about Item 10-D regarding the roundabout coming up and it kind of eased that down some. Mayor Herzberg suggested pulling the item for further explanation and Commissioner Nabicht gave a brief explanation of Item 10-D. The Commission and staff discussed the gesture looking good on the City's behalf and the City may need something in the future, other cities being willing to bump their projects down for this, not being in favor of roundabouts although it is the better choice, the issue being the City giving up a spot when county roads are in terrible condition and people complain every day, pushing the City's project back another year, this not being a county road project but a state road project, the City's project was for paved shoulders on Elkcam Blvd., how the TPO (Transportation Planning Organization) process works, that Deltona residents use the road where the roundabout would be located, having the conversation downstairs, why it took so long to do anything in that intersection when several people have been injured there, the value of a police officer's life compared to others, that the deputy brought attention to the issue, nobody valuing a deputy's life more than anyone elses, at the end of the day the issues being addressed and the City being a part of it, the bottom line being money, that maybe the state will pay for the roundabout, traffic collisions all over the county, nobody opposed the improvement, wanting to have the conversation about the issue, the City not knowing it would not be paying for the roundabout, TPO looking at how to move things around and where money could be found, the county talking to Representative Fetterhoff and it looks like there will be some extra money going to the county that otherwise would not to take care of this problem. Mayor Herzberg asked if Commissioner Nabicht wanted to pull Item 10-D and Commissioner Nabicht replied sure. A. Request for Approval of Resolution 2019-58, Final Budget Amendment for the General Fund for Fiscal Year 2018-2019 - Camille Hooper, Finance Director (386) 878-8552. Strategic Goal: Fiscal Issues There were no questions or comments regarding this item. City of Deltona Page 3 Printed on 6/3/2020 City Commission Minutes November 18, 2019 B. Request for Approval of Resolution 2019-59, Final Budget Amendment for the Transportation Fund for Fiscal Year 2018-2019 - Camille Hooper, Finance Director (386) 878-8552. Strategic Goal: Fiscal Issues City Manager Shang stated there is a typo "local option gas tax". Commissioner Nabicht asked if the item needed to be pulled for clarification. C. Request for Approval of Resolution 2019-60, Final Budget Amendment for the Transportation Impact Fees Fund for Fiscal Year 2018-2019 - Camille Hooper, Finance Director (386) 878-8552. Strategic Goal: Fiscal Issues City Manager Shang stated to put those funds into the transportation fund, putting them in the correct spot. D. Request for approval of Resolution No. 2019-61, City of Deltona Support for Transportation Safety Improvements at the Tomoka Farms Road (CR415) and Pioneer Trail (CR4118) intersection. - Ron Paradise, Planning and Development Director, (386) 878-8610. Strategic Goal: Public Safety E. Request approval of Resolution No. 2019-51 to amend the Schedule of Fees for the Building Services Department effective January 1, 2020 - Marc-Antonie Cooper, Assistant City Manager (386) 878-8702, Steve Roland, Assistant Director, Building and Enforcement Services (386) 878-8653, Camille Hooper, Finance Director, (386) 878-8552. Strategic Goal: Public Safety - To provide high-level public safety services to the community through consistent regulations within a coordinated management plan process; Fiscal Issues - Maintain current fiscal stability, maximize alternative funding sources, and promote an effective system of checks and balances. Mayor Herzberg asked this was discussed last time and she asked Deputy City Manager Dr. Cooper if there were any comments on this item. Dr. Cooper replied no, these are the fees that were updated. 11. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: City of Deltona Page 4 Printed on 6/3/2020 City Commission Minutes November 18, 2019 Mayor Herzberg stated she will talk about the holiday events especially the turkey give away because there were questions like if the turkey would be frozen and another was for those who could not get to City Hall to get the turkey how would that work. The Commission and staff discussed those residents that cannot get to City Hall to get the turkey, residents offering rides to others without transportation, needed identification, the residents must live in the City, what is an appropriate form of identification, having a ticket system, and it being while supplies last. Commissioner Avila-Vazquez stated she has a special report or request regarding the Edgewater Condos. The Community Center at Lakeshore Drive was closed down and the group was told they had until the end of the year to use the Community Center free of charge. Now that the Community Center will be kept open. The Commission and staff discussed the agreement being for a year or until the facility was renovated, the organization only meeting two or three times a year, the City not being ready to renovate the facility, the organization should be able to continue using the facility, the organization wanting to use the facility for free, that the organization has never paid the City for the use of the facility, there not being any documentation regarding the organization using the facility for free, the land agreement between Edgewater Condos and the City to build the trail and the connection to Thornby Park, the organization being afraid they will no longer be able to use the Community Center, making a motion that the organization do a facility use agreement until it is renovated, adding verbiage "when the City decides to use it" for whatever reason, not putting the City in a bad position by doing something that is not documented, the Commission stating the organization could continue using the facility until the City kicked them out, the same discussion taking place with the Supervisor of Elections because the location is a precinct, the issue being the payment, the comment "if you do it for one you do it for all", that the organization gave their land to the City free of charge, that nothing was memorialized, what if the organization wanted to take the facility over and the Commission not entertaining that suggestion, and if it needed to be in the record for P&R to continue to allow the organization use the facility at no charge until the City decides how it will use it. There was also discussion about waiving the rental fee, that there was never a rental fee, and that the organization only meets six times a year for board meetings and budget meetings. Commissioner Bradford stated there has been discussions about getting clothes, blankets and other needs to individuals right now and Pastor Bradley provided her his flier for Hope Fest which is free to everyone. It will take place from 9:00 a.m. to 1:00 p.m. this coming Saturday, everything is absolutely free and no identification is needed. Vice Mayor Ramos stated there was a lot of clothes that were not being sent to the Bahamas and New Hope Baptist Church is willing to accept the donations for their event. Commissioner Avila-Vazquez stated there is a voucher system for anyone who needs clothing they can go to St. Annes or My Grandfather's closet, DeLand. She suggested to team up with them to give vouchers for those who need clothes. City of Deltona Page 5 Printed on 6/3/2020 City Commission Minutes November 18, 2019 Commissioner Nabicht stated he would give a report on social services. He asked if something was going to be on an agenda that CLC (Community Life Center) has gone by the wayside and City Manager Shang replied she was going to mention that and ask the Commission what that direction is because the funds would need to be reallocated. The Commission and staff discussed that staff is going to need to find another agency that is willing to partner up with the City to be the City's social services organization, that the funds could be reallocated to parks stormwater, whether the process would need to be reopened, if a new agency is brought in that had not applied before the process would have to be reopened, if reopened than anyone else could apply, taking the funds and put it into roads not being an acceptable option, that the funds were put there for a reason, new construction, the Commission needing to make a decision moving forward whether the City is going to become an agency and have a social services office or continue to outsource that like what was done with the CLC, suggesting Healthy Start who is already located in City Hall and transferring the funds to them, that the discussion needs to be at a workshop and see if Healthy Start would be willing to take that on, having the discussion downstairs and giving the City Manager direction, and the main issue is the need for a single point of contact to coordinate the multitude of agencies that are available to help somebody. Also discussed was what Healthy Start offers and whether they currently receive funds, other agencies apply for that same process, whether or not to take from the other social services or just allocating CLC's funds, rolling over funds or reallocating it, setting up a meeting with Healthy Start, that the application process cannot be redone this year, questions about ranking every year, other issues with social services that may need to be looked at, looking at the application and the evaluation for grants, the City's application and ranking process, concerns about filling the gap quickly, asking businesses and residents for help, what services the county provides and how much is duplicated, the number of food pantries, the United Way's listing, the problems, not doing what other cities do, nobody having a better process, vouchers donated by the business community, deputies using money out of their pockets to help, getting the business engaged and provide funding through the voucher program, the churches having plenty of food, the kinds of issues that still need to be addressed, whether CDBG (Community Development Block Grant) funds covers vouchers and their tracking system, the agencies having money but where is it going, the West Volusia Hospital Authority, and mental health. 12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: 14. CITY COMMISSION COMMENTS: 15. ADJOURNMENT: There being no further business, the meeting adjourned at 6:11 p.m. ______________________________ Joyce Raftery, City Clerk, CMC, MMC City of Deltona Page 6 Printed on 6/3/2020 City Commission Minutes November 18, 2019 City of Deltona Page 7 Printed on 6/3/2020