City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Agenda City Commission Mayor Heidi K. Herzberg Vice Mayor Victor M. Ramos Commissioner Maritza Avila-Vazquez Commissioner Anita Bradford Commissioner Loren King Commissioner Robert D. McFall Commissioner Chris Nabicht Tuesday, January 21, 2020 5:30 PM Deltona Commission Chambers City Manager's Agenda Review 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by Commissioner Avila-Vazquez. Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District starting with District #1, #2, #3, #4, #5, #6 and the Mayor. 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes of the Regular Commission Meeting of January 6, 2020, as presented. - Joyce Raftery, City Clerk (386) 878-8502. Background: N/A Attachments: January 6, 2020 RCM Minutes 5. PRESENTATIONS/AWARDS/REPORTS: A. Presentation: Annual Christmas Parade Awards - Bill Snyder, Deltona Fire Department Development Services, (386) 575-6902. Strategic Goal: Internal and External Communication. Solicit partnerships with businesses, schools, hospitals, and residents for information dissemination. City of Deltona Page 1 Printed on 1/21/2020 City Commission Agenda January 21, 2020 Background: The City of Deltona held its 9th Annual Christmas Parade on December 14, 2019. The entries selected, were judged by local stakeholders. Awards will be awarded to first place and second place winners. The results of the judging are as follows: Youth/Children: 1. Entry 51b, Cub Scout Pack 340 2. Entry 26, Osteen Elementary School Commercial/Business: 1. Entry 42, Halifax Health 2. Entry 15, Lord & Lord Paralegals Church/Non-Profit: 1. Entry 40, Deltona Spanish Pathfinder Club Tied for 2. Entry 47, West Volusia Youth Baseball and Entry 36, The Journey Bands: 1. Entry 44, Trinity Christian Academy 2. Entry 11, Deltona Middle School Local Government: 1. Entry 52, Public Works 2. Entry 55, Deltona Water D. Update on 591 Antelope Drive Drainage Complaint - John Peters, Public Works/Deltona Water (386) 878-8973. Background: Over the last several months, the owner of 591 Antelope Drive has appeared before the City Commission under Public Participation to complain about the drainage at his property. His grievances have concerned three primary issues: poor drainage near his garage, the failure of the City project along his property in the right of way, and his sprinkler system moving. I have personally met with Mr. Mack on three (3) separate occasions. In those discussions, he acknowledged that his irrigation system was installed at a shallow depth which could have resulted in the movement he noted. To alleviate concerns regarding the effectiveness of the City project, we commissioned a Licensed Surveyor to document the grade line of the swale and were able to determine that the City drainage project is functioning as designed. The remaining problem is the lack of drainage in the area of his garage door. Mr. Mack contended at the last City Commission meeting that his City of Deltona Page 2 Printed on 1/21/2020 City Commission Agenda January 21, 2020 lot is “highly unusual.” In fact, his lot is no different than the hundreds of lots in the City of Deltona where the house is below the road level. Under these circumstances, the builder/ property owner constructs a swale that drains all the water in the front yard to the rear of the property. In Mr. Mack’s case, such as swale does not exist, and we have advised him that he should construct such a swale. Mr. Mack has insisted that the City of Deltona acknowledge in writing that the City has culpability is his yard not being graded correctly when it was constructed or that the City will install such a swale. To those demands, we have stated the City has no culpability and that Florida Statutes does not allow the use of public funds for the sole benefit of a single property owner. Staff believes that the City of Deltona has done all that is in our powers to assist Mr. Mack as also stated by two previous Public Works Directors. B. Status of Upgraded Septic Systems in Deltona - John Peters, Public Works/Deltona Water, (386) 878-8973. Background: At the last City Commission Meeting, the Mayor inquired as to the status of the Volusia County Health Department requiring upgraded septic systems in the City of Deltona. In June 2018, the Florida Department of Environmental Protection (FDEP) completed the Volusia Blue Springs Basin Management Action Plan (BMAP) and noted that the sources for loading of nitrogen to the springs originate from On-Site Sewage Treatment and Disposal Systems (Septic Tanks) - 54%, Urban Turf Grass Fertilizer - 22%, Wastewater Treatment Plants - 8%, and Reuse Water - 4%. On page 10 of the Blue Springs BMAP, the FDEP proposed the installation of Biosorptive Activated Media (BAM) septic systems within the Priority Focus Area (PFA) (See Attached Map), which would include western most fifty percent of the City of Deltona. Upon approval of the Blue Springs BMAP and the Final Order requiring the implementation of BAM Septic Systems in the PFA, an environmentally conscience group obtained a Judgement Order from the Courts to place a hold on the implementation of the Final Order. Until the legal process is complete with a final judgement, the Volusia County Health Department does not have the legal authority to require the installation of BAM Septic Systems. Attachments: Blue Springs PFA Map C. Presentation: Utilities Cost Savings Initiatives - John Peters, Public Works/Deltona Water (386) 878-8973. City of Deltona Page 3 Printed on 1/21/2020 City Commission Agenda January 21, 2020 Background: During the recent Rate Increase discussions and approval in September 2019, staff committed to investigate possible cost savings initiatives that could be pursued. To that end, staff has developed a four-prong initiative that could result in approximately 2.9 million dollars in annual savings to the Water and Sewer Enterprise Account. These savings fall into four distinct areas: one time unexpected grant proceeds, privatizing bill printing, plant operation efficiencies, and water meter replacement. One Time Unexpected Grant Proceeds: Earlier this fall, we were informed by the St. Johns River Water Management District (SJRWMD) that we will receive $3,000,000 that we had not expected. For the purposes of this discussion, we annualized this one-time proceed over ten years at 1.8 percent per annum for a value of $255,500. Privatize Bill Printing: Currently, the City of Deltona prints the monthly bills for all of our utility customers utilizing two customer service employees. Due to the limited capacity of the printers and envelope stuffers, we send out our bills in six bill cycles per month. By utilizing a private bill printer under a piggy-back contract through Winter Gardens, we can convert all of our customers to one bill cycle per month, eliminate (through attrition or reallocation within the organization) one customer service representative, save on printing cost, and eliminate the current maintenance contracts for the printer and envelope stuffer. In addition, this printer will allow the City of Deltona additional printing services currently not available such as full page bill inserts, larger mailings, etc. The total savings for Privatizing Bill Printings is approximately $63,680. Plant Operational Efficiencies: Under this initiative, we propose to reduce the number of water treatment plants from 17 to 8 plants, and we proposed to take the Fisher Wastewater Plant offline and shift the flow to either the Eastern Wastewater Plant or Volusia County Southwest Plant in DeBary; Reducing Water Plants will result in the elimination of three (3) plant operators through attrition or reallocation within the organization and reduced operations cost, such as: electric, pump replacement, general site maintenance, etc. The total cost savings of this initiative is estimated at $717,500. Closing the Fisher Wastewater Plant will result in the elimination of three (3) plant operators through attrition or reallocation within the organization, reduced operations cost and approximately four million City of Deltona Page 4 Printed on 1/21/2020 City Commission Agenda January 21, 2020 dollars in anticipated future capital cost. The total cost savings of this initiative is estimated as $1,058,167. Meter Replacement: Under the Federal Legislation that funds the Florida State Revolving Loan Program, at least twenty percent of the funding must be used for Energy Savings Projects. Interestingly, meter replacement qualifies for this energy saving set aside. Staff recommends that we replace all of our current analog meters within one-year to fully digital ultrasonic meters and finance this change out with a State Revolving Loan at a rate of $821,917 per year for ten years. It should be noted that ultrasonic meters can read to one-one thousandth of a gallon as opposed to analog meters at one gallons. In addition, the ultrasonic meters have no moving parts resulting no loss in accuracy over the life of the meter. The cost savings for this initiative consist of a reduction of six customer service representatives through attrition or reallocation within the organization, reduction of two meter readers through attrition or reallocation within the organization, and revenue enhancements through improved meter operation. This initiative should result in a total annual cost savings of $845,640. In summary, the total savings under these initiatives should be $2,940,487. This should be tempered by the fact that most of these initiatives will take approximately 18 to 24 months to complete before we see the savings. Unless directed otherwise, staff will begin this process in the next several months. Attachments: Utilities Cost Savings 6. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing - Ordinance No. 18-2019, request to rezone +13 acres located off of Howland Blvd. west of Pine Ridge High School from RE-1 to Residential Planned Unit Development (RPUD), at first reading - Ron A. Paradise, Director, Planning and Development Services (386) 878-8610. Strategic Goal: Economic Development - Create more diversified and high-quality housing opportunities. Background: The +13 acres proposed to be rezoned from RE-1 to RPUD was once part of the Pine Ridge Fellowship complex. However, the Pine Ridge Fellowship complex closed and was sold to the applicant’s client. Eventually land associated with the sanctuary and parking was sold to Faith Baptist Church which in 2019 received approval to operate a private school at the property. The RPUD rezoning request involves a 58 lot subdivision on the +13 City of Deltona Page 5 Printed on 1/21/2020 City Commission Agenda January 21, 2020 acres. The project also includes perimeter buffers, an interior road network, stormwater retention areas and a small amenity center (playground). Most of the lots proposed are 40’ wide by 120’ deep - 4,800 square feet. The RPUD request is associated with a written Development Agreement (DA) and associated Master Development Plan (MDP). The DA outlines development parameters including buffers, on-site and off-site parking requirements, setbacks, dimensional regulations, design standards, infrastructure improvements, etc. For more information regarding the project, see the attached staff report, written DA and associated MDP graphic. The Planning and Zoning Board heard this request on December 18, 2019. The Board voted 6 to 1 recommending the City Commission not approve the rezoning request. The Board cited the density proposed (4.44 dwelling units per acre) was too great and the project was not compatible with the larger lot subdivision pattern established in the area. Adoption of this ordinance authorizes the necessary budget transfers to facilitate Commission approval and further authorizes the City Manager to sign any documents necessary to implement Commission approval of this item. 110-1101 regarding rezoning requests, there are several considerations the Commission shall consider. The considerations are as follows and analyzed in the attached staff report: 1) Whether it is consistent with all adopted elements of the comprehensive plan. 2) Its impact upon the environment or natural resources. 3) Its impact upon the economy of any affected area. 4) Notwithstanding the provisions of chapter 86 Code of Ordinances, as it may be amended from time to time, its impact upon necessary governmental services such as schools, sewage disposal, potable water, drainage, fire and police protection, solid waste or transportation systems. 5) Any changes in circumstances or conditions affecting the area. 6) Any mistakes in the original classification. 7) Its effect upon the use or value of the affected area. 8) Its impact upon the public health, welfare, safety or morals. City of Deltona Page 6 Printed on 1/21/2020 City Commission Agenda January 21, 2020 Attachments: Ord 18-2019 _a Staff Report pineridge_a Development Agreement Master Development Plan maps_a 7. OLD BUSINESS: A. Memorandum of Agreement with FDOT - I-4 Beyond Ultimate - John Peters, Public Works/Deltona Water, (386) 878-8973. Strategic Goal: Infrastructure Background: At their November 4, 2019 Commission Meeting, the City Commission for the City of Deltona approved a Memorandum of Agreement with the Florida Department Of Transportation (FDOT) with a condition that the FDOT provide a letter regarding the funding status of the I-4 Beyond Ultimate Project through the City of Deltona. The City received a copy of a letter produced in November that noted that at the current time, the project in question is not in the current 10-year Funding Plan. Without any formal funding for the I-4 Beyond Ultimate, it is no longer financially prudent to expend City funds to pursue a preliminary design for a stormwater force main from Saxon Boulevard to the Alexander Rapid Infiltration Basins (RIB). Attachments: FDOT MOU Response Letter 8. NEW BUSINESS: 9. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. Citizen comments for any items. (4 minute maximum length per speaker) CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 10. CONSENT AGENDA: City of Deltona Page 7 Printed on 1/21/2020 City Commission Agenda January 21, 2020 11. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: 12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: 14. CITY COMMISSION COMMENTS: 15. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of the meeting date and time at (386) 878-8500. City of Deltona Page 8 Printed on 1/21/2020