City Commission
Regular MeetingDeltona, FL · February 3, 2020
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Monday, February 3, 2020 5:30 PM Deltona Commission Chambers
City Manager's Agenda Review
1. CALL TO ORDER:
The meeting was called to order at 5:30 p.m. by Mayor Herzberg.
2. ROLL CALL – CITY CLERK:
Present: 8 - Commissioner Avila-Vazquez
Commissioner King
Commissioner McFall
Commissioner Nabicht
Vice Mayor Ramos
Mayor Herzberg
Interim City Manager Cooper
City Attorney
Absent: 1 - Commissioner Bradford
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Commissioner McFall.
Mayor Herzberg led everyone in the pledge to the flag.
Mayor Herzberg stated the invocation will be done by Commissioner McFall and
Commissioner McFall replied he would be having a moment of silence and the National
Anthem.
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes of the Regular Commission Meeting of January 21,
2020, as presented. - Joyce Raftery, City Clerk (386) 878-8502.
There were no questions or comments on this item.
5. PRESENTATIONS/AWARDS/REPORTS:
A. Super Star Student of the Month Certificates for January 2020
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There were no questions or comments on this item.
B. The Center overview - Joseph Hearn, City Manager’s Department (386)
878-8883.
Mayor Herzberg asked if Mr. Hearn would be doing just an overview and Interim City
Manager Dr. Cooper replied it will be an overview of where The Center is.
6. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Ordinance No. 01-2020 amending the Comprehensive Plan
of the City of Deltona, by amending the Capital Improvements Element and
providing for the replacement of the Capital Improvement Project sheets,
at first reading - Ron A. Paradise, Director, Planning and Development
Services (386) 878-8610.
Strategic Goal: Infrastructure - Capital Improvements Program.
Mayor Herzberg asked if anything changed and Planning & Development Services Director
Ron Paradise replied no, staff tries to do this every year but, missed last year so staff is
now back on track. The City has attained and maintained its level of service articulated in
the plan.
7. OLD BUSINESS:
None.
8. NEW BUSINESS:
A. Consideration of appointment of a City representative to the Tourist
Development Council (TDC) for the remainder of a four year term. - Joyce
Raftery, City Clerk’s Office (386) 878-8100.
Strategic Goal: Internal and External Communications
Mayor Herzberg stated the Commission had appointed Vice Mayor Ramos as the alternate
to the TDC (Tourist Development Council) even though technically they do not have
alternates and she asked if Vice Mayor Ramos would be interested in the appointment.
Vice Mayor Ramos replied he is fine with it and Interim City Manager Dr. Cooper replied he
would be looking to appoint Vice Mayor Ramos to the TPO (Transportation Planning
Organization) and the TDC.
Commissioner Bradford arrived at the meeting at 5:34 p.m.
Mayor Herzberg asked if the Vice Mayor was okay with the recommendation and Vice
Mayor Ramos replied yes.
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B. Consideration of one (1) Commission representative to the River To Sea
Transportation Planning Organization (TPO). - Joyce Raftery, City Clerk
Department (386) 878-8502.
Strategic Goal: Internal/External Communications
Mayor Herzberg stated the TPO does allow for alternates and Vice Mayor Ramos is good
with being the City's representative to the TPO. She asked if anyone has shown any interest
in being the alternate and Interim City Manager Dr. Cooper replied no, not at this point.
Commissioner Bradford stated she would be the alternate member. Mayor Herzberg asked
the Interim City Manager to get the schedule to Commissioner Bradford and that the
Commission will vote on the appointments separately.
Commissioner Nabicht stated the TDC requires that an applicantion be filled out and filed
with the county.
Mayor Herzberg stated the appointment to the MPO (Metro Planning Organization) is not on
here and Commissioner Nabicht replied that is an appointment by the MPO Chair.
9. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the
agenda and comments on items listed on the agenda will take place after discussion
of each item. Please be courteous and respectful of the views of others. Personal
attacks on Commission members, City staff or members of the public are not
allowed, and will be ruled out of order by the Mayor.
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
10. CONSENT AGENDA:
A. Request for approval for Budget Transfer to commence cost savings
initiatives for Deltona Water - John Peters, III, P.E., Public Works Director
(386) 878-8973 and Camille Hooper, Finance Director (386) 878-8552.
Strategic Goal: Fiscal Issues - Maintain current fiscal stability, maximize
alternative funding sources, and promote and effective system of checks
and balances.
Public Works/Deltona Water Director John Peters stated he did a presentation recently
before the Commission, there is money elsewhere in the budget and he is asking to make
the transfers so that when the RFQ (Request for Quote) is done there will be money set
aside for the consultant to begin the process of reducing the number of water plants, looking
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at the Fisher wastewater plant and the SCADA (Supervisory Control and Data Acquisition)
System.
Mayor Herzberg stated so the money is there and it is budgeted and Mr. Peters replied no,
it is budgeted in different categories where it is not needed. Mayor Herzberg asked what
category is it budgeted in and Mr. Peters replied in the capital and will stay in capital but, it
will be in a different line item.
B. Request for approval of Resolution No. 2020-11, declaring certain tangible
personal property owned by the City as surplus and authorizing the City
Manager to dispose of them.
Strategic Goal: Fiscal Issues - Maintain current fiscal stability, maximize
alternative funding sources, and promote an effective system of checks
and balances.
There were no questions or comments on this item.
C. Resolution 2020-10, A Resolution of the City of Deltona, Florida; Supporting
the Daytona Tortugas, and the continuation of Minor League Baseball in
Daytona Beach, Providing an Effective Date. Jane Shang, City Manager,
(386) 878-8850.
Strategic Goals: Internal/External Communication
There were no questions or comments on this item.
11. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
Commissioner Bradford stated current residents can pull up past meeting agenda and
minutes but, once the City activates the new link on the website's homepage for these
records it will not have agenda and minutes prior to January 2020 which is a problem for the
residents. The residents think it is being done to make money because they would have to
do a public records request for any prior or archived agenda and minutes and be charged
accordingly. She requested that anyone requesting previous agenda or minutes not be
charged for them and to stress to the residents that the reason this is being done is for ADA
(Americans with Disabilities Act) compliance. Interim City Manager Dr. Cooper stated the
records will be free because they have already been made public. Mayor Herzberg stated
that other cities have pulled everything off their website and Deltona has not.
Mayor Herzberg stated she will be requesting that the Commission give Interim City
Manager Dr. Cooper a timeframe to come up to speed with everything going on in the City
and she asked him what kind of a timeframe he needed. Interim City Manager Dr. Cooper
replied he would prefer at least 60 days to get up to speed, get the presentation together
and he will present it at a workshop, April 13th.
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Commissioner Bradford asked when the workshop would be to discuss the new hiring
process for the City Manager and Mayor Herzberg replied the Commission will need to
decide how it wants to move forward with the City Manager search, the timeline,
headhunting firms, parameters of what the City is looking for, and how broad of search.
The Commission discussed the hiring process for the City Manager which included the
parameters, what was done in the past, a potential timeline, advertising deadlines, putting
out an RFP for a headhunter being the first step, having the new Commission make the City
Manager selection, how much experience will be required, the residency requirement in the
City Charter and the Commission changing that, community engagement and when to
involve the community, the process that was used in the past,
After discussion, the Commission concurred to have the Interim City Manager
put together a workshop with what was done the last time there was a City
Manager search to be used as a template and to include an RFP to hire a
headhunter, to have community engagement, and have a target date and offer
for budgeting purposes.
Mayor Herzberg stated she will give an update on the Volusia League of Cities Executive
Board Meeting and the team going to Tallahassee to address several of the Bills, short
term rentals.
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
There being no further business, the meeting adjourned at 5:54 p.m.
________________________________
Elizabeth Keys, DEPUTY CITY CLERK
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Agenda
City Commission
Mayor Heidi K. Herzberg
Vice Mayor Victor M. Ramos
Commissioner Maritza Avila-Vazquez
Commissioner Anita Bradford
Commissioner Loren King
Commissioner Robert D. McFall
Commissioner Chris Nabicht
Monday, February 3, 2020 5:30 PM Deltona Commission Chambers
City Manager's Agenda Review
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Commissioner McFall.
Background: At the Regular City Commission Meeting on Monday, October 17,
2011, the City Commission approved to have each Commissioner by
District schedule someone to present the invocation at each Regular
City Commission meeting rotating each Commissioner by District
starting with District #1, #2, #3, #4, #5, #6 and the Mayor.
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes of the Regular Commission Meeting of January 21, 2020,
as presented. - Joyce Raftery, City Clerk (386) 878-8502.
Background: N/A
Attachments: January 21, 2020 Minutes
5. PRESENTATIONS/AWARDS/REPORTS:
A. Super Star Student of the Month Certificates for January 2020
Background: Super Star Student of the Month awards for January 2020 will be
presented to:
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1. Deltona Lakes Elementary, Sophia Hippelheuser, 2nd grade
2. Discovery Elementary, Vincent Davalos, 1st grade
3. Enterprise Elementary, Alexandra Rivera, 3rd grade
4. Forest Lake Elementary, Damiel Garza, 5th grade
5. Friendship Elementary, Emily McCoy, 2nd grade
6. Pride Elementary, Shylo Sturgis, 5th grade
7. Spirit Elementary, Audrianna Hernandez, 3rd grade
8. Sunrise Elementary, Bella Caicedo, 1st grade
9. Timbercrest Elementary, Ardisan Jaques, 5th grade
10. Volusia Pines Elementary, Emily Robinson, 4th grade
11. Deltona Middle, David Burgos, 8th grade,
12. Heritage Middle, Jamie Rachal-Dormand, 8th grade
13. Deltona High, Keyla Gonzalez Ramirez, 12th grade
14. Pine Ridge High, Yaslin Sobalvarro, 11th grade
15. University High, Briahna Martin, 11th grade
16. Deltona Lakes Elementary, Rachel Petrusky, 5th grade superstar
for December
17. University High, Chandler Powers, 10th grade superstar for
December
Attachments: January 2020 Super Star Student Achievements
B. The Center overview - Joseph Hearn, City Manager’s Department (386)
878-8883.
Background: Update on new construction at The Center to include parking, pergola,
sidewalks, and updates of any other new amenities, services and
additions. Along with growth trends and event updates.
Attachments: JosephHearnCenterPPP02.03.20
6. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Ordinance No. 01-2020 amending the Comprehensive Plan of
the City of Deltona, by amending the Capital Improvements Element and
providing for the replacement of the Capital Improvement Project sheets, at first
reading - Ron A. Paradise, Director, Planning and Development Services (386)
878-8610.
Strategic Goal: Infrastructure - Capital Improvements Program.
Background: Pursuant to Chapter 163.3177(3)(b) F.S., the City Capital
Improvements Element of the Comprehensive Plan must be reviewed
and updated on an annual basis. It is recommended to adopt the
Capital Improvements Element (CIE) Report and transmit the report to
the Florida Department of Economic Opportunity (DEO). Staff has
reviewed the current class “A” capital improvements in light of the
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approved City budget. The intent of the review is to ensure compliance
with adopted level of service (LOS) standards. In collaboration with the
City’s Finance Department and other City Departments, adjustments
have been made to update the Capital Improvement project sheets.
Please be advised the expenditures and fund carry overs are copied
directly from the City budget approved by the City Commission in
September of 2019. Therefore, the budgetary information cannot be
altered or otherwise modified as part of the CIE update process.
On January 15, 2020, the Planning and Zoning Board was presented
with the Capital Improvement Element update and related project
sheets. The Planning Board voted unanimously to recommend the City
Commission adopt Ordinance No. 01-2020.
For more information see the attached Capital Improvement Element
update and related replacement project sheets.
Approval authorizes the necessary budget transfers to facilitate
Commission approval and further authorizes the City Manager to sign
any documents necessary to implement Commission approval of this
item.
Attachments: ORDINANCE NO 01-2020
EXHIBIT A
Level of Service Report_1.02.2020
7. OLD BUSINESS:
8. NEW BUSINESS:
A. Consideration of appointment of a City representative to the Tourist
Development Council (TDC) for the remainder of a four year term. - Joyce
Raftery, City Clerk’s Office (386) 878-8100.
Strategic Goal: Internal and External Communications
Background: Currently, Former Mayor Masiarczyk is appointed as the City’s
representative whose term expires March 31, 2022 and Commissioner
Nabicht is currently the City’s alternate representative. If Commissioner
Nabicht is appointed as the City’s representative to TDC then the City
Commission would need to appoint an alternate to take his place.
The advisory council makes recommendations to the Volusia County
Council for the effective operation of the special projects or of the uses
of the tourist development tax revenue. Members include the County
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Chair, elected officials from municipalities, and persons involved in the
tourism industry. The advisory council meets on a quarterly basis.
Also, Florida Statutes do not provide for alternate members to this
board and the county has not passed an ordinance or resolution
allowing for such. However, at the Regular Commission Meeting held
on May 20, 2019 the City Commission did appoint Vice Mayor Ramos
as the alternate member to this board.
Attachments: TDC Application Form
Email from Mary Zimmerman
Commissioner Nabicht's Resignation
B. Consideration of one (1) Commission representative to the River To Sea
Transportation Planning Organization (TPO). - Joyce Raftery, City Clerk
Department (386) 878-8502.
Strategic Goal: Internal/External Communications
Background: The City received Commissioner Nabicht’s resignation letter on
January 22, 2020 from the River To Sea Transportation Planning
Organization (TPO). Also, at the Regular Commission Meeting of
December 17, 2018 the City Commission appointed Vice Mayor
Ramos as Commissioner Nabicht’s alternate to the TPO.
The Volusia TPO Board is an independent organization responsible for
the planning and programming of all Federal and State transportation
funds for all of Volusia County and the Cities of Flagler Beach and
Beverly Beach in Flagler County. This organization is the primary forum
within which member local governments and citizens voice concerns,
identify priorities, and plan for transportation, and bicycle and
pedestrian facilities.
The Volusia TPO Board membership consists of elected officials
representing all of the local governments, including municipal and
county entities. As outlined in Florida Statutes, the Volusia TPO Board
is comprised of 10 voting members who review local, regional, and
statewide transportation issues and work cooperatively to determine
appropriate policy to address transportation needs. In addition, there
are five non-voting members on the Volusia TPO Board who are
appointed primarily to provide information and recommendations to the
Volusia TPO Board.
The Volusia TPO Board meets on the fourth Wednesday of every month
and all meetings are properly noticed and open to the public. Board
meetings are held at the Volusia TPO Office, 2570 W. International
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Speedway Blvd., Suite 100, Daytona Beach, Florida and begin
promptly at 9:00 a.m.
Attachments: Commissioner Nabicht's Resignation
9. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the
agenda and comments on items listed on the agenda will take place after discussion
of each item. Please be courteous and respectful of the views of others. Personal
attacks on Commission members, City staff or members of the public are not
allowed, and will be ruled out of order by the Mayor.
Citizen comments for any items. (4 minute maximum length per speaker)
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
10. CONSENT AGENDA:
A. Request for approval for Budget Transfer to commence cost savings initiatives
for Deltona Water - John Peters, III, P.E., Public Works Director (386) 878-8973
and Camille Hooper, Finance Director (386) 878-8552.
Strategic Goal: Fiscal Issues - Maintain current fiscal stability, maximize
alternative funding sources, and promote and effective system of checks and
balances.
Background:
The City is initiating a cost savings initiative in Deltona Water and
preliminary work efforts have been identified to initiate this work for the
water system, these are related with the need to evaluate the City’s
water production system, assess critical assets, risk/resilience
assessment and initiate an effective asset management strategy for the
water system, and soon after for the sewer and reclaimed water assets.
The City owns and operates nearly 460 miles of potable water mains,
serving an estimated population of approximately 90,000 residents.
City’s potable water assets include 21 active groundwater wells and 7
ground storage tanks (GSTs) located at 17 water treatment plants
(WTPs). Two (2) new projects have been identified to begin the cost
savings initiative work, these are: (1) Feasibility Study for Potable
Water Regionalization and (2) Assessment of Water Facilities,
including American Water Infrastructure Act (AWIA) compliance and
initiate a Water Asset Management practice follow by sewer and
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reclaimed water asset management practice.
An asset management practice will help managing the City’s utility
infrastructure capital assets to minimize the total cost of owning and
operating these assets while delivering the desired service levels. An
asset management program includes detailed asset inventories,
assess risk and resiliency, operation and maintenance tasks, and
long-range financial planning.
Furthermore, Florida Statues Chapter 489.145 (4) (a) authorizes
municipalities, such as the City, to enter into a guaranteed energy,
water and wastewater performance savings contract with a guaranteed
energy, water and wastewater performance savings contractor to
reduce energy or water consumption, wastewater production, or
energy-related operating costs of an agency facility through one (1) or
more energy, water, or wastewater efficiency or conservation
measures. These measures may include, but not limited to, Reduce
Water & Wastewater Costs, Enhance Revenue, Utility Plant &
Operations, Meter Replacement, HVAC, Electrical, Lightning among
other measures. Consequently, the Public Works Director is seeking
support to proceed with a Request of Qualifications (RFQ) for a
Guaranteed Energy, Water and Wastewater Performance Savings
Contracting.
The attached budget transfer moves budgeted funds between projects
but does not increase overall budgeted expenditures for Deltona Water.
Upon approval authorizes the necessary budget transfers to facilitate
Commission approval and further authorizes the City Manager to sign
any documents necessary to further Commission approval of this item.
Attachments: 2020-021 Exhibit A_Deltona Water
B. Request for approval of Resolution No. 2020-11, declaring certain tangible
personal property owned by the City as surplus and authorizing the City
Manager to dispose of them.
Strategic Goal: Fiscal Issues - Maintain current fiscal stability, maximize
alternative funding sources, and promote an effective system of checks and
balances.
Background: Over time certain items of the City become obsolete or lose their
usefulness via replacement, upgrade or loss of functionality. These
items should be declared surplus and disposed of by the most
appropriate means available. The attached Resolution declares certain
items as surplus and authorizes their disposal.
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Upon approval it further authorizes the City Manager or designee to
sign any document necessary to further Commission approval of these
items.
Attachments: RESOLUTION FOR THE SALE OF SURPLUS_a
Surplus Property Disposal for 2020Feb03
C. Resolution 2020-10, A Resolution of the City of Deltona, Florida; Supporting the
Daytona Tortugas, and the continuation of Minor League Baseball in Daytona
Beach, Providing an Effective Date. Jane Shang, City Manager, (386)
878-8850.
Strategic Goals: Internal/External Communication
Background: The Daytona Tortugas may be one of 42 teams either eliminated or
relocated at the end of next season when the current agreement
between Major League Baseball and Minor League teams expires. At
the Monday, January 13, 2020 Round Table of Elected Officials, County
Council Member Billie Wheeler asked for City support for the Daytona
Tortugas given the positive impact this team has had in Volusia County.
The City of Deltona supports the continuation of Minor League Baseball
in Volusia County, Florida.
Attachments: Daytona Tortugas Resolution
11. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need
a record of the proceedings, and for such purpose he/she may need to ensure that
a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of
the meeting date and time at (386) 878-8500.
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