City Commission Workshop

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes City Commission Workshop Monday, February 24, 2020 5:30 PM 2nd Floor Conference Room 1. CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Mayor Herzberg. 2. ROLL CALL – CITY CLERK: Present: 6 - Mayor Herzberg Vice Mayor Ramos Commissioner Avila-Vazquez Commissioner Bradford Commissioner McFall Commissioner Nabicht Excused: 1 - Commissioner King 3. PLEDGE TO THE FLAG: Mayor Herzberg led everyone in the pledge to the flag. 4. BUSINESS: A. Discussion and consideration of City Manager Selection Process. - Interim City Manager Dr. Cooper, City Manager’s Office (386) 878-8850. Interim City Manager Dr. Cooper stated the Commission will discuss the selection process for the outside firm that will assist in the hiring of the City Manager and that the Commission is not here to discuss what is wanted in a City Manager, but to discuss what the Commission wants the firm to do in the process. The Commission and staff discussed the previous firms process, what the Commission would like to do differently, what the Commissioners should and should not do, the timeline, staffs role and input in the selection process, and advertising. Commissioner Avila-Vazquez asked how many times the City has gone through this process and Mayor Herzberg replied two. The Commission and staff discussed staff applying for the position, Deltona’s population, budget, what goes into the (Request for Proposal) RFP/ the parameters and what the City of Deltona Page 1 Printed on 3/12/2020 City Commission Workshop Minutes February 24, 2020 Commission wants the search firm to do in the process. Mayor Herzberg asked if the Commission has a consensus on letting the search firm handle everything from A-Z including the application process, skype interviews, set up for the Commission to interview the finalists, and the public participation portion. After discussion, the Commission concurred to let the search firm handle everything in the process from A-Z and the Commission would interview the finalists. The Commission and staff discussed requirements the firm needs to have, contacting the League of Cities, ranking the applications, the bid process, requiring the applicants to have experience in Florida and Sunshine Laws, how many days to advertise for the firm, and what happens if the Commissioners do not find a suitable candidate. After discussion, the Commission concurred to advertise 45 days for the firm. 5. PUBLIC COMMENTS: Time permitted, public comments shall be limited to items on the agenda and shall not exceed two minutes. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. Mayor Herzberg opened the public comments. Terri Ellis, 1620 West Akron Drive, Deltona, spoke about the advertising time for the search firm. Commissioner Bradford replied that the Commission does not want the process rushed. Elbert Bryan, 1625 Joyner Drive, Deltona, spoke about background checks and residents having input in the City Manager hiring process. Commissioner Bradford replied that the Commission has agreed to have the firm speak with and include citizen input and Commissioner Avila-Vazquez stated that there was citizen input during the last City Manager hiring process. The Commission and staff discussed allowing residents to review the City Manager applications. Brandy White, 2689 Chalmer Street, Deltona, spoke about the Commissioners conducting one on one interviews with the City Manager candidates. The Commission and staff discussed the interview process and background checks. Mayor Herzberg the closed public comments. City of Deltona Page 2 Printed on 3/12/2020 City Commission Workshop Minutes February 24, 2020 6. CITY MANAGER COMMENTS: None. 7. ADJOURNMENT: There being no further business, the meeting adjourned at 6:17 p.m. ________________________________ Elizabeth Keys, Deputy City Clerk City of Deltona Page 3 Printed on 3/12/2020