City Commission Workshop

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes City Commission Workshop Monday, March 22, 2021 5:30 PM Deltona Commission Chambers Strategic Planning Retreat A. In an effort to reduce the possibility of exposure of residents to the COVID-19 (Coronavirus) we have limited public seating inside the Commission Chambers and are practicing social distancing with the City Commission, staff and residents. 1. CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Mayor Herzberg. 2. ROLL CALL – CITY CLERK: Present: 9 - Mayor Herzberg Vice Mayor Bradford Commissioner Avila-Vazquez Commissioner King Commissioner McCool Commissioner Ramos Commissioner Sosa City Attorney Acting City Manager 3. PLEDGE TO THE FLAG: Commissioner King led everyone in the pledge to the flag. 4. BUSINESS: A. Review of Compensation Study by the Archer Group - Acting City Manager John A. Peters, III, PE, City Manager's Department (386) 878-8850. The Acting City Manager introduced Ms. Archer with The Archer Group who has a short presentation. This is preliminary information and what he is hoping to do is come back to the Commission the second meeting in April with a more defined plan for the Commission's consideration and approval. It is important to remember that the compensation study came out of the last CBA (Collective Bargaining Agreement) with the Fire Department. The City choose to expand it to include all City personnel, not just the Fire Department. City of Deltona Page 1 Printed on 11/30/2021 City Commission Workshop Minutes March 22, 2021 Ms. Archer gave a brief PowerPoint Presentation to include About the Company, Compensation System, Our Approach, Job Analysis Process, Job Evaluation, Max Archer System, Salary & Benefits Survey, Customized Analysis, Deltona Pay Grades, Client Input, Market Analysis, Comparable Organizations, Tailoring the Pay Plan, Survey Benchmarks, and Compensation Practices. The Commission, Acting City Manager, Finance Director, Human Resources Director and Ms. Archer discussed the cities used, COLA (Cost-of-Living Adjustment), minimum wage, cost of living, pay grades, job descriptions, loosing employees, evaluations, grant funded positions, vacant positions, reoccurring costs, qualified employees, processing increases, local market, treatment of employees, Charter Officers, transparency, Commission communication, and quality of work. Mayor Herzberg opened the public comments. Residents 1776, spoke about a specific page, standards, private sector, minimum wage, cutting positions, government sector, printing money, local levels, wasteful spending, and merit increases. Elbert Bryan, Deltona, spoke about $600,000 set aside, informative study, being disappointed, tenured Commissioners, Commission closing their eyes, and the Commission needing to do their job. Brandy White, Deltona, spoke about January's increase, agenda topic, firefighters, and the FRS (Florida Retirement System). John Viccaro, Union President, spoke about two pay studies, limited information, firefighters’ inclusion, merit raises, FRS, Firefighters Pension Plan, and premium tax dollars. Mayor Herzberg closed the public comments. The Commission, Acting City Manager and Union President John Viccaro discussed the Union, firefighter information, getting information in advance, time to speak, separate firefighter portion, decision making process, contract language, original pay study, minimum wage increase, premium tax dollars, chosen cities, pay study requirements, and have a separate discussion on firefighters. B. Commission Review of Context Analysis Report and draft Strategic Plan. Herb Marlowe, Analytica, stated the Commission has two documents in front of them, context analysis version 1B and strategic plan 1B. He asked the Commission to review the context analysis for errors and omissions because that is the kind of feedback he would like to have on that. He asked that the Commission let either himself or the Finance Director know so the document can be revised. He discussed the strategic plan, the direction of the City of Deltona Page 2 Printed on 11/30/2021 City Commission Workshop Minutes March 22, 2021 City, the format, goals, strategies, and objectives. He reviewed the City's assets, the risks, and opportunities and challenges. The Commission, Acting City Manager and Mr. Marlow discussed community input, long term goals, not rushing, time frame, the process, having a retreat, the previous process, community forums, communication and social media. Mayor Herzberg left the meeting at 7:30 p.m. and returned at 7:33 p.m. The Commission, Acting City Manager and Mr. Marlow discussed advertisement, forum locations, previous facilitators, and Commission's presence. After discussion, the Commission concurred to have Mr. Marlow set up some Commission retreats and community forums. The Commission, Acting City Manager and Mr. Marlow discussed Code Enforcement Workshops, rushing the process, unity of the Commission, priorities, and scheduling meetings. 5. PUBLIC COMMENTS: Time permitted, public comments shall be limited to items on the agenda and shall not exceed two minutes. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. Brandy White, Deltona, spoke about today's meeting, Mr. Marlow, value for tax dollars, administration fee for Deltona Water, meeting locations, public facilities and public services, development, and unfunded liability. Elbert Bryan, Deltona, spoke about today's meeting, Mr. Marlow, Saturday meetings, advertising, fear of the Commission, Commission involvement and how to talk to people. Resident, spoke about food trucks, community involvement and making it an event. 6. CITY MANAGER COMMENTS: Mayor Herzberg stated the form to apply for the Charter Review Committee are on the City's website if anyone is interested. 7. ADJOURNMENT: There being no further business, the meeting adjourned at 7:52 p.m. ______________________________ Elizabeth Keys, DEPUTY CITY CLERK City of Deltona Page 3 Printed on 11/30/2021